Official UK procurement notice
Empty Homes Cleaning and Clearance Services Framework
Authority: Livv Maintenance Limited (part of Livv Housing Group) (Housing)·Consortium: 2 public authorities
What is being bought2 lots · detail below
Published requirement descriptionLivv Housing Group sought bids to establish a framework of contractors to provide cleaning and clearance services across two lots.
Lot 1- Cleaning
Lot 2- Clearance
Additional cleaning/clearance services may be required from time to time under the framework, to meet the needs of Livv Housing Group.
The outcome is a 2-year framework with the option to extend by 12 months.
The framework is available to the following, such that each of the following will be entitled to purchase services from the successful contractors at the discretion of Livv Housing Group:
- Livv Housing Group and all subsidiary undertakings, both current and future
- All parts of any current or future group structure of which Livv Housing Group is, or may become, a part
- Any joint venture entities (whether companies, limited liability partnerships or otherwise) in which any member of the Group participates from time to time (whether as a shareholder, member or otherwise), and are permitted by Livv Housing Group to make particular purchases from the contractor from time to time
- The authority expects to re-tender this requirement around 10 Jul 2028, 23:59 BST.
- No preliminary market engagement: Internal process began pre-February 24th 2025.
CPV: Accommodation, building and window cleaning services · Exterior cleaning work for buildings · Refuse skips
How this framework works
From the published notice- Type
- Closed framework
- Call-offs
- call-offs may be awarded directly or by further competition
- Bids received
- 19 bids on the busiest of 2 lots · 7 suppliers appointed
- Framework period
- 2 yrs · up to 3 yrs from 1 Oct 2025
Published description of the framework
Call-off contracts will be awarded by the Group in accordance with the rules as defined by Section 45 of the Procurement Act 2023.
Call-off contracts under the framework may be awarded without competition or following a competitive selection process.
The duration and size of any call-off contract is likely to vary at the discretion of Livv Housing Group dependent on the needs of the business. Work that falls outside of the scope covered by the cost submission document, but can be included in the overall scope of the framework, will be priced for on a case by case basis.
Where a competitive selection process is undertaken, Livv Housing Group reserves the right to amend and refine the relative weightings of elements where appropriate for call-off contracts. The specific competitive selection criteria and relative weightings will be set on a case by case basis (see tender documentation for further details).
While it is anticipated that the framework conditions of participation will be required for the majority of call-off contracts, from time to time the Group may require the contractor to meet bespoke Conditions of Participation. In all circumstances, the Group may request additional information from contractors before awarding a contract.
The form of contract to be used for call-off contracts is included within the tender documentation pack.
During the life of the framework if a contractor becomes a “excluded” or “excludable” contractor, in line with the Procurement Act 2023, the Group reserves the right to remove the contractor from the framework and no further call-off contracts will be issued to that contractor.
Prices are fixed at Tender for 12 months.
Lots and requirements (2)Procurement structure
2 lots · all with a published value · same conditions of participation on every lot · same evaluation weights on every lotLot #1CleaningAwardedRenewalPublished value£450,000
Services required under the framework are expected to include:
Lot 1 – Cleaning
- Internal cleaning of Empty properties
- Front and rear external litter picking and brushing of paved areas
- External cleaning of front and rear doors
- External cleaning of front downstairs windows and sills
- Cleaning of white goods (cooker, cooker hood and fridge microwave, washing machine if retained in the property)
- Clearing out of a socially and environmentally dirty dwelling
- Wet carpet clean
- Dry carpet clean
- Pressure washer clean
- Graffiti clean
- Upholstery clean
- Needle / Sharp sweep
- Economic & financial standing
See tender documentation.
- Technical & professional ability
See tender documentation.
Lot #2ClearanceAwardedRenewalPublished value£1,500,000
Services required under the framework are expected to include:
Lot 2 – Clearance
- Dwelling clearance
- Roof-space clearance
- Exceptionally dirty clearance
- Garden debris clearance
- Exceptional garden debris clearance
- Provision of a mini skip
- Provision of a large skip
- Garage/shed clearance
- Exceptional environmental cleans
- Economic & financial standing
See tender documentation.
- Technical & professional ability
See tender documentation.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Price
- Quality
- Economic & financial standing
See tender documentation.
- Technical & professional ability
See tender documentation.
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
- “Empty Homes Cleaning and Clearance Services Framework” is a framework: the contest is a place on its panel, not a single contract: call-offs may be direct or by further competition.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · next expected 10 Jul 2028
- First published
- 29 Jul 2025, 11:46 BST
- Last source update
- 29 Oct 2025, 14:06 GMT
- Award evaluation window
- Submission end – 29 Sept 2025
- Authority reference
DN775020- FTS notice number
2025/S 000-043792- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0567e8Find a Tender
How it was run
Official notice- Appointment period ends
- 29 Aug 2025, 12:00 BST
- Clarification deadline
- 19 Aug 2025, 17:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
29 Jul 2025 → 7 Nov 2025 · 8 dates- Tender notice published29 Jul 2025, 11:46 BST
- Clarification questions by19 Aug 2025, 17:00 BST
- Admission / appointment period endsperiod end, not a bid countdown29 Aug 2025, 12:00 BST
- Award decision expected by385 days ago29 Sept 2025, 23:59 BST
- Contract starts384 days ago1 Oct 2025, 00:00 BST
- Assessment summaries sent357 days ago28 Oct 2025
- Latest notice published356 days ago29 Oct 2025, 14:06 GMT
- Standstill ends346 days ago7 Nov 2025, 23:59 GMT
Notice history
5 events · 2 releases on Find a Tender · since 29 Jul 2025- Tender notice published29 Jul 2025, 11:46 BSTUK4
- Contract award notice published29 Oct 2025, 14:06 GMTUK6
- Status changed to complete29 Oct 2025, 14:06 GMT
- Buyer details updated29 Oct 2025, 14:06 GMT
- Contract signature expected10 Nov 2025, 23:59 GMTscheduled
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast£1,950,000 is the framework's published maximum, restated by the publisher on 3 award rows. It is one ceiling, not 3 separate sums, and no share per lot is published; those rows read “ceiling above”.
| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · Cleaning2 awards | |||
| Frontiermind AISME10 Nov 2025 – 9 Nov 2027 · up to 9 Nov 2028Extensions: This is a 2-year framework with the option to extend by a further 12 months subject to the Livv Housing Group requirements and the performance of the contractors. | £450,000 | 14 Oct 2025standstill to 7 Nov 2025 | Standstill |
| Godfrey Group FacilitiesSME10 Nov 2025 – 9 Nov 2027 · up to 9 Nov 2028Extensions: This is a 2-year framework with the option to extend by a further 12 months subject to the Livv Housing Group requirements and the performance of the contractors. | £450,000 | 14 Oct 2025standstill to 7 Nov 2025 | Standstill |
| Lot 2 · Clearance2 awards | |||
| AGILE GUILD LTDSME10 Nov 2025 – 9 Nov 2027 · up to 9 Nov 2028Extensions: This will be a 2-year framework with the option to extend by a further 12 months subject to the Livv Housing Group requirements and the performance of the contractors. | £1,500,000 | 14 Oct 2025standstill to 7 Nov 2025 | Standstill |
| Rigford LtdSME10 Nov 2025 – 9 Nov 2027 · up to 9 Nov 2028Extensions: This is a 2-year framework with the option to extend by a further 12 months subject to the Livv Housing Group requirements and the performance of the contractors. | £1,500,000 | 14 Oct 2025standstill to 7 Nov 2025 | Standstill |
| Across several lots3 awards | |||
| CPD Property Services LtdSME10 Nov 2025 – 9 Nov 2027 · up to 9 Nov 2028Extensions: This is a 2-year framework with the option to extend by a further 12 months subject to the Livv Housing Group requirements and the performance of the contractors. | ceiling above | 14 Oct 2025standstill to 7 Nov 2025 | Standstill |
| FLUID PROPERTY GROUP LTDSME10 Nov 2025 – 9 Nov 2027 · up to 9 Nov 2028Extensions: This is a 2-year framework with the option to extend by a further 12 months subject to the Livv Housing Group requirements and the performance of the contractors. | ceiling above | 14 Oct 2025standstill to 7 Nov 2025 | Standstill |
| Peter Crosby Landscape LtdSME10 Nov 2025 – 9 Nov 2027 · up to 9 Nov 2028Extensions: This is a 2-year framework with the option to extend by a further 12 months subject to the Livv Housing Group requirements and the performance of the contractors. | ceiling above | 14 Oct 2025standstill to 7 Nov 2025 | Standstill |
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Cleaning | 19final-stage tenders · 40 at stage one | 16 | 0 | — |
| 2 · Clearance | 13final-stage tenders · 30 at stage one | 11 | 0 | — |
Contracting authority & participating public bodies
2 public bodies on the noticeFramework contractors & participating bidders
7 commercial parties on the notice- AGILE GUILD LTDFramework contractor
- CPD PROPERTY SERVICES LTDFramework contractor
- FLUID PROPERTY GROUP LTDFramework contractor
- FRONTIERMIND AI LTDFramework contractor
- GODFREY GROUP FACILITIES LIMITEDFramework contractor
- PETER CROSBY LANDSCAPE LIMITEDFramework contractor
- RIGFORD LTDFramework contractor
Official documents & specifications (8)
Official links; attachments are not copiedNotices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender