Official UK procurement notice
Employer's Agent- Refurbishment of Maidstone House & The Link
Authority: Maidstone Borough Council (Local council)
What is being bought
Published requirement descriptionMaidstone Borough Council (MBC) is inviting interested parties to submit tenders for the appointment of Employer's Agent to support an upcoming project to facilitate the refurbishment of its main Council offices. The two buildings are currently powered via a shared fossil fuel mechanical & electrical plant (MEP) system. Many elements of the system have reached the end of their serviceable life and upgrades are required to assure the building's ability to provide comfortable working conditions for its occupants. Both Council staff and commercial tenants of Maidstone Borough Council are a top priority which is the focus of the need to refurbish the buildings. This is closely coupled by MBC's Net Zero ambitions for 2030 and beyond.
The Employer's Agent will support MBC's refurbishment and clean energy objectives by confirming feasibility and creating concept designs, as well as fully preparing MBC to go out to tender for onboarding a prospective contractor- under a two-stage Design & Build contract, circa November/December 2025, with an aim to mobilise on site in March/April 2026.
Key Dates & Timeline for Procurement:
Tender release: Tuesday 22 July 2025
Deadline for submission of completed tenders: 12:00pm, Wednesday 27 August 2025
Evaluation: w/c 25 August 2025
Interviews: Between 10 September- 24 September 2025 (exact dates to be advised on invitation)
Appointment of contractor: w/c 29 September 2025
CPV: Construction consultancy services
The lotProcurement structure
single lot · value publishedLot #1AwardedPublished value£300,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (3)
- Quality: 40%
- Interview: 20%
- Cost: 40%
Published award criteria (3)
- Quality
- Cost
- Interview
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 22 Jul 2025, 17:12 BST
- Last source update
- 30 Sept 2025, 12:02 BST
- Award evaluation window
- Submission end – 29 Sept 2025
- Authority reference
DN783670- FTS notice number
2025/S 000-042183- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-056435Find a Tender
- Risks
Description Of Risk Likelihood of Occurrence (Low, Medium or High) Would this lead to potential modification of contract- If so, how?
Local Government Reorganisation High Potential novation of contract
Tender bids from contractors exceed viability for the project's approved budget Medium Potential termination of contract at Stage 2*
Commercial tenants may challenge the works affecting their leased area and cause delays Medium Potential termination of contract
Refusal or delay of the freeholder to grant licenses for the works to be undertaken Medium/High Potential termination of contract
How it was run
Official notice- Submission deadline
- 27 Aug 2025, 12:00 BST
- Clarification deadline
- 20 Aug 2025, 12:00 BST
- Electronic submission
- Allowed
- Accepted languages
- en
Tenders must be submitted via the Kent Business Portal:
Timeline
22 Jul 2025 → 9 Oct 2025 · 8 dates- Tender notice published22 Jul 2025, 17:12 BST
- Clarification questions by20 Aug 2025, 12:00 BST
- Submission deadline27 Aug 2025, 12:00 BST
- Award decision expected by393 days ago29 Sept 2025, 23:59 BST
- Assessment summaries sent393 days ago30 Sept 2025, 00:00 BST
- Latest notice published392 days ago30 Sept 2025, 12:02 BST
- Contract starts392 days ago1 Oct 2025, 00:00 BST
- Standstill ends383 days ago9 Oct 2025, 23:59 BST
Notice history
4 events · 2 releases on Find a Tender · since 22 Jul 2025- Tender notice published22 Jul 2025, 17:12 BSTUK4
- Contract award notice published30 Sept 2025, 12:02 BSTUK6
- Status changed to complete30 Sept 2025, 12:02 BST
- Contract signature expected13 Oct 2025, 23:59 BSTscheduled
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Fusion Project Management LtdSME31 Oct 2025 – 30 Nov 2027 | £280,700 | 30 Sept 2025standstill to 9 Oct 2025 | Standstill |
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 3final-stage tenders · 9 at stage one | 3 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- FUSION PROJECT MANAGEMENT LIMITEDAwarded supplier
Official documents & specifications (3)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications
Notices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender