Official UK procurement notice
Emmaus Catholic Academy Trust and Romero Catholic Academy Trust - HR, Recruitment and Payroll Managed Software
Authority: Emmaus Catholic Academy Trust (Public body)·Consortium: 2 public authorities
What is being bought3 lots · detail below
Published requirement descriptionEmmaus Catholic Academy Trust and Romero Catholic Academy Trust are seeking engagement from providers for HR, Recruitment and Payroll Managed Software to inform development of their procurement process.
The Trusts would like the contract to be awarded in November 2025 to allow enough time for mobilisation.
CPV: Industry specific software package · Time accounting or human resources software package
Lots and requirements (3)Procurement structure
3 lots · all with a published value (£100,000 together) · same evaluation weights on every lotLot #1Emmaus CAT onlyRenewalPublished value£20,000
Lot #2Romero CAT onlyRenewalPublished value£20,000
Lot #3Both Emmaus and Romero CATRenewalPublished value£60,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Price
- Quality
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Below threshold - open competition
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Goods
- Notice status
- Closed
- Procurement threshold
- Below threshold
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 17 Jul 2025, 18:14 BST
- Last source update
- 17 Jul 2025, 18:14 BST
- Authority reference
CA15627- FTS notice number
2025/S 000-041126- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0561b5Find a Tender
How it was run
Official notice- Submission deadline
- 5 Aug 2025, 13:00 BST
- Clarification deadline
- 25 Jul 2025, 13:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
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Timeline
17 Jul 2025 → 1 Apr 2026 · 4 dates- Tender notice published17 Jul 2025, 18:14 BST
- Clarification questions by25 Jul 2025, 13:00 BST
- Submission deadline5 Aug 2025, 13:00 BST
- Contract starts204 days ago1 Apr 2026, 00:00 BST
Notice history
1 event · 1 release on Find a Tender- Tender notice published17 Jul 2025, 18:14 BSTUK4
Contracting authority & participating public bodies
2 public bodies on the noticeConsortium members and other public bodies
- Romero Catholic Academy TrustContracting authorityPublic undertaking
Official documents & specifications (11)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications Integrated System Specifications.xlsx
- Bidding documents and specifications PR2 PSQ Reference Form.docx
- Bidding documents and specifications TR2 Schedule of Prices.xlsx
- Bidding documents and specifications PR1 PSQ Response Form.docx
- Bidding documents and specifications TR1 Form of Tender.docx
- Bidding documents and specifications PR3 PSQ Guidance Notes.docx
- Bidding documents and specifications Invitation to Tender.docx
- Bidding documents and specifications TR5 Non-Collusion & Canvassing Declaration.docx
Show 2 more documents
- Bidding documents and specifications TR6 Confidential Information Declaration.docx
- Bidding documents and specifications TR4 Conflict of Interest Declaration.dotx
Notices published for this procedure
- Tender notice Tender notice on Find a Tender