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Published 10 Dec 2025, 11:03 GMT

Official UK procurement notice

Emergency and Nightly Paid Accommodation

Official notice

Authority: Gedling Borough Council (Local council)

2 lotsServicesOpen procedureAbove thresholdLight touch regimeSME suitable
Sectors: Hotel, restaurant and retail trade services (55)Real estate services (70)Health & Social Care (85)+1 more Delivery: East Midlands (UKF15)
Published estimate £1,062,000envelope for 2 lots · £1,062,000 inc. VAT · 1 value update
Submissions closed 5 Sept 2025
Lots 2see the lot list below
Contract term 2 yrsup to 4 yrs with extensions · starts 2 Feb 2026

What is being bought2 lots · detail below

Published requirement description

Gedling Borough Council is seeking tenders from suitable suppliers for the provision of temporary accommodation to fulfil its statutory duties under the Housing Act 1996 Part, VII as amended by the Homelessness Reduction Act 2017. This relates specifically to those clients that are homeless and threatened with homelessness. This is an invitation to tender.

This procurement is split into two lots:

Lot 1: Hotel, guesthouse, inn or lodgings accommodation

Lot 2: Nightly paid self-contained accommodation

In addition to the accommodation itself, the Council requires a clear approach and agreement to the following:

• Compliance with booking arrangements

• Agreement with time frames for accommodating residents

• Set procedure for situations where occupation of a room is not taken up in good time

• Where rooms are damaged, an agreed re-imbursement process and procedure

• Compliance with minimum room requirements in terms of their contents

• Agreed pricing structure

The accommodation being sort by the Council will be used to support those vulnerable clients that are homeless or at risk of becoming homeless. We are looking primarily for robust accommodation that caters for regular changes in residents, as this includes activities such as the moving of furniture and white goods.

Read the full description (824 more characters)

Bidders are expected to be able to deliver everything detailed within the document 'Schedule 1 - Service Specification', attached to this tender.

Please note, that the Lot figures included in this notice are an estimate only. It is the intention of the Council to reduce and eventually end the use of hotel, bed and breakfast inn and lodgings accommodation for homeless people, therefore we expect a diminishing number of units will be required in future years.

The Council will award the three (3) highest scoring Bidders that meet the minimum threshold for each Lot.

Where there is more than one successful supplier awarded to the Lot(s), there will be no guarantee of work or volume of work.

Unfortunately, due to the timescales of this procurement exercise it was not possible to carry out any Preliminary Market Engagement.

CPV: Accommodation services · Hotel services · Housing services · Letting services of short-stay furnished accommodation · Real estate services with own property · Renting or leasing services of own property · Services provided by bed and breakfast establishments · Social work services with accommodation

Lots and requirements (2)Procurement structure

2 lots · all with a published value (£1,062,000 together) · same evaluation weights on every lot
Lot #1Hotel, guesthouse, inn or lodgings accommodationAwardedRenewal 2 yrsSMEPublished value£318,000
Gedling Borough Council have been reliant on Bed & Breakfast (B&B) and self-contained nightly paid accommodation to help deliver our statutory duty to homeless people who present themselves and who the Council have a legal duty to provide emergency and temporary accommodation. This includes people who: a) have received a statutory housing assessment from the Council. are homeless, eligible for assistance and thought to be in priority need. b) are unable to arrange alternative accommodation options for themselves on a temporary basis. or c) have been assessed as requiring it by any other Quali…
Contract period: 2 Feb 2026 — 1 Feb 2028 (2 yrs) · up to 4 yrs with extensionsEligibility: SME eligibleDelivery: East Midlands
Value
£318,000 exc. VAT · £318,000 inc. VAT
Extensions
The contract will be extended at the Council's discretion and subject to satisfactory performance of the contract
55100000 Hotel services55250000 Letting services of short-stay furnished accommodation55270000 Services provided by bed and breakfast establishments70100000 Real estate services with own property70200000 Renting or leasing services of own property70333000 Housing services
Lot #2Nightly paid self-contained accommodationAwardedRenewal 2 yrsSMEPublished value£744,000
The Council is seeking to procure nightly paid self-contained accommodation to help deliver our statutory duty to homeless people who present themselves and who the Council have a legal duty to provide emergency and temporary accommodation. The type of accommodation required includes houses, flats, and self-contained rooms in shared accommodation so long as they comply with any HMO licensing rules. All self-contained accommodation needs to be available on the day of request.
Contract period: 2 Feb 2026 — 1 Feb 2028 (2 yrs) · up to 4 yrs with extensionsEligibility: SME eligibleDelivery: East Midlands
Value
£744,000 exc. VAT · £744,000 inc. VAT
Extensions
The contract will be extended at the Council's discretion and subject to satisfactory performance of the contract
55100000 Hotel services55250000 Letting services of short-stay furnished accommodation55270000 Services provided by bed and breakfast establishments70100000 Real estate services with own property70200000 Renting or leasing services of own property70333000 Housing services

What it takes to win

Evaluation split and conditions of participation as published — the tender pack may add more
How bids were scored · same split on all 2 lots
Quality: 40%Price: 60%

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Cancelled
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Light touch regime
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
10 Dec 2025, 11:03 GMT
Last source update
10 Dec 2025, 11:03 GMT
Award evaluation window
Submission end — 1 Dec 2025, 23:59 GMT
Authority reference
CON004484
Latest notice
Procurement termination notice (UK12)
Classification (CPV)
Accommodation servicesHotel servicesHousing servicesLetting services of short-stay furnished accommodationReal estate services with own propertyRenting or leasing services of own propertyServices provided by bed and breakfast establishmentsSocial work services with accommodation
Delivery area
East Midlands (UKF15)
Official registry OCID
ocds-h6vhtk-058473 Find a Tender

How it was run

Official notice
Run throughIn-tend ↗Supplier login requiredElectronic submission allowedLanguage: EN
Portal record ↗
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup
Submission deadline
5 Sept 2025, 12:00 BST
Clarification deadline
22 Aug 2025, 12:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release
in-tendhost.co.uk/gedling/aspx/Tenders… ↗

Timeline

6 published dates · Europe/London
  1. Tender notice published
    8 Aug 2025, 15:38 BST
  2. Clarification questions by393 days ago
    22 Aug 2025, 12:00 BST
  3. Submission deadline379 days ago
    5 Sept 2025, 12:00 BST
  4. Award decision expected by291 days ago
    1 Dec 2025, 23:59 GMT
  5. Latest notice published283 days ago
    10 Dec 2025, 11:03 GMT
  6. Contract starts229 days ago
    2 Feb 2026, 00:00 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics — not a forecast
Awards 1
LotAwarded toValueDateStatus
1 · Hotel, guesthouse, inn or lodgings accommodation; 2 · Nightly paid self-contained accommodationsupplier not published—17 Nov 2025CancelledOn this occasion the Council will not be awarding the contracts to any bidders on this tender in line with section 4.6.11 of the published document entitled Schedule 3 ITT Guide For Emergency and Nightly Paid Accommodation. The Council was seeking to secure accommodation located within the Borough that would provide secure and safe housing on a temporary basis for those singles, couples and families that are homeless or at risk of becoming homeless. The specification heavily focused on ensuring available properties were safe, habitable, and meet all relevant legal and health & safety standards. There were no requirements listed for any additional services such as providing care, support and supervision or helping to rehouse households into permanent accommodation. The Council has its own internal resources to address these and for this reason the specification was designed with the intention of securing temporary independent living and not supported housing properties. Therefore, the Council is looking to make some adjustments to the tender pack to ensure the requirement is clear and will look to re-tender the requirement in early 2026.

Notice history

7 events · 2 releases on Find a Tender · since 8 Aug 2025
  1. Procurement termination notice published
    10 Dec 2025, 11:03 GMTUK12
  2. Published value updated
    10 Dec 2025, 11:03 GMT
  3. Status changed to complete
    10 Dec 2025, 11:03 GMT
  4. Procurement method changed
    10 Dec 2025, 11:03 GMT
  5. Deadline withdrawn
    10 Dec 2025, 11:03 GMT
  6. Buyer details updated
    10 Dec 2025, 11:03 GMT
  7. Tender notice published
    8 Aug 2025, 15:38 BSTUK4

Contracting authority & participating public bodies

Gedling Borough Council

Contracting authorityPublic authority - sub-central government GB-PPON: PMPJ-4745-GRLM Civic Centre Arnot Hill Park, Arnold Nottinghamshire, East Midlands, NG5 6LU [email protected]
View buyer profile →

Official documents & specifications (4)

Official links; attachments are not copied

Tender pack and attachments

  • Conflict of interest declarationtenderConflict of interest declarationNot published
  • Technical specifications tenderTechnical specificationsThis tender is being run using the online tendering portal Gedling In-Tend ("the Portal"). Tender documents are available free of charge from the above link. All communication regarding the tender must be conducted through the correspondence facility within the Portal.

Notices published for this procedure

  • Procurement termination notice tenderProcurement termination noticeUK12Procurement termination notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender