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Published 17 Oct 2025, 19:05 BST

Official UK procurement notice

EM110 - Governance, Risk and Compliance (GRC) System Replacement

Official notice

Authority: Liverpool School Of Tropical Medicine (Education)

ServicesBelow threshold - open competitionBelow thresholdSME suitableVCSE suitable
Sectors: IT Services & Software (72) Delivery: North West (UKD72)
Budget not disclosed£0exc. VAT
Submissions closed 14 Nov 2025
Contract term 3 yrsends 31 Mar 2029 · up to 31 Mar 2031 with extensions · starts 1 Apr 2026

What is being bought

Published requirement description

The Liverpool School of Tropical Medicine (LSTM) is seeking to replace its current Governance, Risk and Compliance (GRC) system with a modern, integrated solution that enhances risk management, compliance, and governance processes across the organisation. The new system should support risk identification, assessment, mitigation, and reporting through an intuitive, user-friendly platform that integrates seamlessly with existing systems. All tender documents and supporting materials can be accessed via the tender box at the following link: www.delta-esourcing.com/respond/R29S2GKSZX ↗

To view this notice, please click here:

www.delta-esourcing.com/delta/viewNotice.html ↗

CPV: IT services: consulting, software development, Internet and support

The lotProcurement structure

single lot · value published
Lot #1Renewal 3 yrsSMEVCSEPublished value£0
Contract period: 1 Apr 2026 – 31 Mar 2029 (3 yrs) · up to 31 Mar 2031 with extensions
Delivery: North WestEligibility: SME eligibleVCSE eligible
Extensions: The Contract may be extended beyond the Initial Term on a maximum of 2 (two) occasions, for a period of up to 1 (one) year on each occasion (each a "Renewal Period") at LSTM's sole discretion, by LSTM giving the Contractor not less than 1 (one) months' notice prior to the expiry of the Initial Term or the Renewal Period (as applicable).
72000000 IT services: consulting, software development, Internet and support

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 60%Price: 40%
Published award criteria (2)
  • Quality
  • Price
What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Closed
Procurement threshold
Below threshold
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
17 Oct 2025, 19:05 BST
Last source update
17 Oct 2025, 19:05 BST
Authority reference
EM110
FTS notice number
2025/S 000-066520
Latest notice
Tender notice (UK4)
Classification (CPV)
IT services: consulting, software development, Internet and support
Delivery area
North West (UKD72)
Official registry OCID
ocds-h6vhtk-05cf4d Find a Tender

How it was run

Official notice
Run through: Delta eSourcing · Who buys & how to bid on Delta
Public notice page · account needed to bidElectronic submission allowed
Access & registration note: Free Select account; no DUNS asked at signup
Submission deadline
14 Nov 2025, 10:00 GMT
Clarification deadline
7 Nov 2025, 12:00 GMT
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Detailed submission instructions & authority contactsFrom official release

All tender documents and supporting materials can be accessed via the tender box at the following link: www.delta-esourcing.com/respond/R29S2GKSZX ↗

Timeline

17 Oct 2025 → 1 Apr 2026 · 4 dates
  1. Tender notice published369 days ago
    17 Oct 2025, 19:05 BST
  2. Clarification questions by348 days ago
    7 Nov 2025, 12:00 GMT
  3. Submission deadline341 days ago
    14 Nov 2025, 10:00 GMT
  4. Contract starts204 days ago
    1 Apr 2026, 00:00 BST

Notice history

1 event · 1 release on Find a Tender
  1. Tender notice published
    17 Oct 2025, 19:05 BST
    UK4

Contracting authority & participating public bodies

Liverpool School of Tropical Medicine

Contracting authorityPublic authority - sub-central government GB-PPON: PDZC-7999-ZGYT Pembroke Place, Liverpool, North West, L3 5QAContact name, email, phone

Official documents & specifications (1)

Official links; attachments are not copied

Notices published for this procedure

  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender