Ely Youth Zone

{
  "id": "079661-2026",
  "tag": [
    "tender"
  ],
  "date": "2026-08-20T17:15:05+01:00",
  "ocid": "ocds-h6vhtk-06e911",
  "buyer": {
    "id": "GB-PPON-PVHP-5769-YHRQ",
    "name": "Cardiff Council"
  },
  "tender": {
    "id": "ERFX1008898",
    "lots": [
      {
        "id": "1",
        "value": {
          "amount": 8650000,
          "currency": "GBP",
          "amountGross": 10380000
        },
        "status": "active",
        "renewal": {
          "description": "Extensions may be permitted to any unforeseen delays and must be approved by the Contracting Authority"
        },
        "hasRenewal": true,
        "description": null,
        "secondStage": {
          "maximumCandidates": 3,
          "minimumCandidates": 1
        },
        "suitability": {
          "sme": true
        },
        "awardCriteria": {
          "criteria": [
            {
              "name": "PCSA fixed cost against capped budget and breakdown of activity",
              "type": "cost",
              "numbers": [
                {
                  "number": 3,
                  "weight": "percentageExact"
                }
              ]
            },
            {
              "name": "Fixed total cost",
              "type": "cost",
              "numbers": [
                {
                  "number": 17,
                  "weight": "percentageExact"
                }
              ]
            },
            {
              "name": "Programme",
              "type": "quality",
              "numbers": [
                {
                  "number": 5,
                  "weight": "percentageExact"
                }
              ]
            },
            {
              "name": "Design",
              "type": "quality",
              "numbers": [
                {
                  "number": 12.5,
                  "weight": "percentageExact"
                }
              ]
            },
            {
              "name": "Delivery",
              "type": "quality",
              "numbers": [
                {
                  "number": 12.5,
                  "weight": "percentageExact"
                }
              ]
            },
            {
              "name": "Funding Strategy",
              "type": "quality",
              "numbers": [
                {
                  "number": 15,
                  "weight": "percentageExact"
                }
              ]
            },
            {
              "name": "Risk Management",
              "type": "quality",
              "numbers": [
                {
                  "number": 5,
                  "weight": "percentageExact"
                }
              ]
            },
            {
              "name": "Legal",
              "type": "quality",
              "numbers": [
                {
                  "number": 20,
                  "weight": "percentageExact"
                }
              ]
            },
            {
              "name": "Community Well-being Benefits Quantitative submission",
              "type": "cost",
              "numbers": [
                {
                  "number": 4,
                  "weight": "percentageExact"
                }
              ]
            },
            {
              "name": "Community Well-being Benefits Qualitative submission (Evidence of Delivery)",
              "type": "quality",
              "numbers": [
                {
                  "number": 4,
                  "weight": "percentageExact"
                }
              ]
            },
            {
              "name": "Delivery Plan",
              "type": "quality",
              "numbers": [
                {
                  "number": 1,
                  "weight": "percentageExact"
                }
              ]
            },
            {
              "name": "Response to Socially Responsible Procurement Policy",
              "type": "quality",
              "numbers": [
                {
                  "number": 1,
                  "weight": "percentageExact"
                }
              ]
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2030-02-28T23:59:59+00:00",
          "startDate": "2027-03-01T00:00:00+00:00",
          "maxExtentDate": "2030-05-31T23:59:59+01:00"
        },
        "selectionCriteria": {
          "criteria": [
            {
              "type": "economic",
              "description": "Please see the PSQ and PSQ Guidance Document for details of the conditions of participation for this procurement\nThe PSQ is available to download via the Portal.\nSuppliers wishing to apply to participate in the competitive flexible procedure must submit a completed PSQ by [insert time and date of deadline]."
            },
            {
              "type": "technical",
              "description": "Please see the PSQ and PSQ Guidance Document for details of the conditions of participation for this procurement\nThe PSQ is available to download via the Portal.\nSuppliers wishing to apply to participate in the competitive flexible procedure must submit a completed PSQ by [insert time and date of deadline]."
            },
            {
              "description": "Please see the PSQ and PSQ Guidance Document for details of the conditions of participation for this procurement.\nThe PSQ is available to download via the Portal.\nSuppliers wishing to apply to participate in the competitive flexible procedure must submit a completed PSQ by [insert time and date of deadline].",
              "forReduction": true
            }
          ]
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryAddresses": [
          {
            "region": "UKL22",
            "country": "GB",
            "countryName": "United Kingdom"
          }
        ],
        "additionalClassifications": [
          {
            "id": "45000000",
            "scheme": "CPV",
            "description": "Construction work"
          },
          {
            "id": "71000000",
            "scheme": "CPV",
            "description": "Architectural, construction, engineering and inspection services"
          }
        ]
      }
    ],
    "title": "Ely Youth Zone",
    "value": {
      "amount": 8650000,
      "currency": "GBP",
      "amountGross": 10380000
    },
    "status": "active",
    "coveredBy": [
      "GPA",
      "CPTPP"
    ],
    "documents": [
      {
        "id": "future",
        "documentType": "biddingDocuments",
        "accessDetails": "The following associated tender documents will be made available later through the Portal to bidders shortlisted to participate in the tender stages of this competitive flexible procedure:\n•\tInvitation to Tender (ITT), including evaluation questions and evaluation methodology\n•\tBuild License \n•\tPCSA\n•\tDevelopment Agreement\n•\tLease\n•\tIndicative General Arrange Plans \n•\tScheme Specific Onside Youth Zone – Specific Technical Requirements \n•\tPreliminaries & General Conditions\n•\tTopo Survey – Warner Surveys\n•\tServices trace \n•\tGround Investigation: Phase I Desk Study & Preliminary UXO Threat Assessment\n•\tDrainage CCTV Survey\n•\tAir Quality Assessment\n•\tFlood Consequence Assessment\n•\tPCSA Cost Document Template\n•\tFixed Cost Template\nSelected reports and information relating to the site will also be made available later through the Portal to suppliers shortlisted to participate in the tender stages of the competitive flexible procedure."
      },
      {
        "id": "conflictOfInterest",
        "description": "Not published",
        "documentType": "conflictOfInterest"
      },
      {
        "id": "079661-2026",
        "url": "https://www.find-tender.service.gov.uk/Notice/079661-2026",
        "format": "text/html",
        "noticeType": "UK4",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "datePublished": "2026-08-20T17:15:05+01:00"
      }
    ],
    "procedure": {
      "features": "The Council intends to shortlist up to 3 suppliers with the highest scoring Procurement Specific Questionnaire (PSQ) responses to participate in the subsequent stages of the competitive flexible procedure. The 3 shortlisted suppliers will be invited participate in the dialogue and negotiation phase and then submit tenders. The supplier with the most advantageous tender will be invited to participate in the preferred bidder stage to confirm commitments in its tender.\nThe Council will use an online portal at www.proactisplaza.com/SupplierPortal (the Portal) to make associated tender documents available to suppliers. \nSuppliers requesting to participate in this procurement competition are also required to submit their completed PSQs through the Portal."
    },
    "legalBasis": {
      "id": "2023/54",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
      "scheme": "UKPGA"
    },
    "awardPeriod": {
      "endDate": "2027-01-29T23:59:59+00:00"
    },
    "description": "Cardiff Council (the Council) has identified a plot of land at Cowbridge Road East (the Site) as the preferred location for the delivery of a new youth centre facility (Youth Zone). \nThe Site is currently occupied by housing and a partly demolished social club which the Council is in the process of acquiring which it will then remediate in order to enable delivery of the Youth Zone. Further information on the Site location can be found in the Stage 2 Report (Appendix A of the Scope) made available with this Tender Notice.\nWhilst the Council will be the contracting authority for the purposes of this procurement, the delivery of the Youth Zone will be co-commissioned by OnSide, a registered charity and company which raises funds to deliver and operate a national network of state-of-the-art Youth Zones in the UK’s most disadvantaged areas. OnSide (or a subsidiary of its group) is expected to be the tenant of the Youth Zone once delivered. Further information on OnSide is set out in the associated tender documents. \nThe Council wishes to appoint a developer to finance, design and construct the Youth Zone which this notice relates to. The Youth Zone is anticipated to be in the region of 1,650m2 and further details on the specification requirements for this output can be found in the Scope. The successful supplier will not be required to provide the associated Fixtures, Furniture and Equipment for the completed output – for the avoidance of doubt, this is not within the scope of this procurement process. \nThe Council has set a budget for this project and further details on this are set out in the ITP and ITPDN made available with this Tender Notice. \nThe Council will be making staged payments towards the cost of delivering the Youth Zone. These staged payments are not subject to negotiation. Further details on the staged payments and the intended contractual structure/approach are set out in the Heads of Terms.\nOnce delivered to satisfactory completion, the Council intends to enter into a lease with a newly created OnSide charity entity for the Youth Zone for a term of 125 years. To ensure that the Youth Zone is fit for Onside’s requirements, the OnSide charity will be a counterparty to the contractual arrangements to be entered into with the successful supplier subject of this procurement and will be able to exercise rights under it to have input/control on delivery. \nThe lease to be entered into separately with the Council and the OnSide charity (once the output is delivered) will not involve the Council placing any legally enforceable obligation on the OnSide charity to provide any services to the Council or the wider public in respect of the Youth Zone – it will be an independent matter as to how to utilise and operate the Youth Zone for the Youth Zone charity.  \nThis Tender Notice is for the award of a public contract through a competitive flexible procedure in accordance with section 20(1) and (2)(b) of the Procurement Act 2023.\nThe competitive flexible procedure may include negotiation at any stage.\nThe Council reserves the right to rely on Section 24 of the Procurement Act 2023 to refine award criteria.\nThe Council reserves the right to rely on Section 43 of the Procurement Act 2023 to directly award a contract. \nThe Council intends to shortlist up to 3 suppliers with the highest scoring Procurement Specific Questionnaire (PSQ) responses to participate in the subsequent stages of the competitive flexible procedure. The 3 shortlisted suppliers will be invited participate in the dialogue and negotiation phase and then submit tenders. The supplier with the most advantageous tender will be invited to participate in the preferred bidder stage to confirm commitments in its tender.\nThe Council will use an online portal at www.proactisplaza.com/SupplierPortal (the Portal) to make associated tender documents available to suppliers. \nSuppliers requesting to participate in this procurement competition are also required to submit their completed PSQs through the Portal.\nThe following associated tender documents are being provided with the publication of this tender notice to provide further information about the procurement and are available on the Portal:\n•\tTender Notice\n•\tHeads of Terms\n•\tPSQ\n•\tPSQ Guidance Document\n•\tInvitation to Participate (ITP)\n•\tInvitation to Participate in Dialogue and Negotiation (ITPDN)\n•\tStage 2 Report – Cardiff Youth Zone\n•\tSchedule of Accommodation\nThe following associated tender documents will be made available later through the Portal to bidders shortlisted to participate in the tender stages of this competitive flexible procedure:\n•\tInvitation to Tender (ITT), including evaluation questions and evaluation methodology\n•\tBuild License \n•\tPCSA\n•\tDevelopment Agreement\n•\tLease\n•\tIndicative General Arrange Plans \n•\tScheme Specific Onside Youth Zone – Specific Technical Requirements \n•\tPreliminaries & General Conditions\n•\tTopo Survey – Warner Surveys\n•\tServices trace \n•\tGround Investigation: Phase I Desk Study & Preliminary UXO Threat Assessment\n•\tDrainage CCTV Survey\n•\tAir Quality Assessment\n•\tFlood Consequence Assessment\n•\tPCSA Cost Document Template\n•\tFixed Cost Template\nSelected reports and additional information relating to the site and the Scheme will also be made available later through the Portal to suppliers shortlisted to participate in the tender stages of the competitive flexible procedure.",
    "enquiryPeriod": {
      "endDate": "2026-09-02T12:00:00+01:00"
    },
    "aboveThreshold": true,
    "submissionTerms": {
      "languages": [
        "en",
        "cy"
      ],
      "electronicSubmissionPolicy": "allowed"
    },
    "procurementMethod": "selective",
    "mainProcurementCategory": "works",
    "submissionMethodDetails": "https://supplierlive.proactisp2p.com/Account/Login\nSubmissions must be by way of completion and submission of a completed PSQ response electronically via the Portal.\nThe PSQ must be submitted in accordance with the requirements set out in the PSQ Guidance document and ITP by the submission deadline (referred to above). The Council reserves the right not to accept PSQ responses that are received after the deadline. Suppliers are encouraged to submit their submissions well in advance of the stated date and time in order to avoid issues such as technical difficulties with the electronic system that may be due to the high volumes of traffic attempting to submit applications on the same date at the same time.",
    "procurementMethodDetails": "Competitive flexible procedure",
    "expressionOfInterestDeadline": "2026-09-15T12:00:00+01:00"
  },
  "parties": [
    {
      "id": "GB-PPON-PVHP-5769-YHRQ",
      "name": "Cardiff Council",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKL22",
        "country": "GB",
        "locality": "Cardiff",
        "postalCode": "CF10 4UW",
        "countryName": "United Kingdom",
        "streetAddress": "County Hall"
      },
      "details": {
        "url": "http://www.cardiff.gov.uk",
        "classifications": [
          {
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE",
            "description": "Public authority - sub-central government"
          },
          {
            "id": "GB-WLS",
            "scheme": "UK_CA_DEVOLVED_REGULATIONS",
            "description": "Welsh devolved regulations apply"
          }
        ]
      },
      "identifier": {
        "id": "PVHP-5769-YHRQ",
        "scheme": "GB-PPON"
      },
      "contactPoint": {
        "name": "Leanne Richards ",
        "email": "environmentprocurement@cardiff.gov.uk"
      }
    }
  ],
  "language": "en",
  "planning": {
    "noEngagementNoticeRationale": "Undertaking PME would not be expected to materially improve the Authority's requirements, procurement approach, or market participation. The Youth Zone project has been extensively developed with support from professional advisers, and there is a clear understanding of the project.\nThe procurement relates to a type of construction project for which there is an established and competitive market of suitably qualified contractors with relevant experience in delivering comparable projects. The Authority is therefore satisfied that sufficient competition can be achieved without prior market engagement.\nConducting PME would extend the procurement timetable and increase resource requirements without delivering proportionate benefits, reducing procurement risks, or providing information that is not already available to the Authority. It has therefore determined that proceeding directly to the procurement process represents the most proportionate and efficient approach."
  },
  "initiationType": "tender"
}