Official UK procurement notice
Electronic Test Requesting Bags and Labels
Procurement agent: Cardiff and Vale University Health Board·On behalf of: NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)
What is being bought
Published requirement descriptionCardiff and Vale University Health board intends to award a contract for the supply of Electronic Test Requesting Bags and Labels to the support the GP Test Requesting and Results Reporting Service, which is integrated with TrakCare LIMS. These products are essential for pathology specimen handling and continuity of service across the Health Board. The award will be made to Jones& Brooks Limited as a direct award under the procurement Act 2023 due to the supplier's unique ability to meet the Health's Board technical and operational requirements without disruption to patient care.
The lotProcurement structure
single lot · no lot value publishedLot #1Awarded
Procedure terms & legal framework
From the official record- Procedure method
- Direct award
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Notice status
- Awarded without competition
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Direct award (no call for competition)
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 5 Dec 2025, 13:43 GMT
- Last source update
- 5 Dec 2025, 13:57 GMT
- Authority reference
CAV-DIR (25-26) 162- FTS notice number
2025/S 000-080183- Latest notice
- Contract award notice (UK6)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05efb5Find a Tender
- Why no open competition
- Single Suppliers Technical Reasons
- Published justification
The Health Board requires continuity of supply for Electronic Test Requesting Bags and Labels, which are critical to the GP service integrated with TrakCare LIMS. These products are essential for safe and efficient specimen handling across multiple clinical areas.
Jones & Brookes Limited is the incumbent supplier whose products have been fully evaluated and approved for compliance with Health Board standards. No alternative supplier can meet the technical specifications, integration requirements, and operational standards without significant risk to patient care and service continuity.
Changing supplier would require revalidation of products, system integration checks, and clinical sign-off, which would introduce delays and operational risk. Therefore, a direct award under the Procurement Act 2023 is justified to maintain service continuity and patient safety.
How it was run
Official notice- Submission deadline
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Timeline
5 Dec 2025 → 16 Dec 2025 · 2 dates- Notice published319 days ago5 Dec 2025, 13:57 GMT
- Standstill ends308 days ago16 Dec 2025, 23:59 GMT
Notice history
3 events · 2 releases on Find a Tender · since 5 Dec 2025- Transparency notice published5 Dec 2025, 13:43 GMTUK5
- Contract award notice published5 Dec 2025, 13:57 GMTUK6
- Contract signature expected17 Dec 2025, 23:59 GMTscheduled
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Jones & Brooks, LimitedSME18 Dec 2025 – 17 Dec 2028 | £162,367 | 4 Dec 2025standstill to 16 Dec 2025 | Standstill |
Contracting authority & participating public bodies
3 public bodies on the noticeClients of the procurement agent
- NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)Beneficiary authority
- NHS Wales Shared Services Partnership (hosted by Velindre University NHS Trust)Procuring entityThe NHS Wales Shared Services Partnership (NWSSP) plays a vital role in supporting NHS Wales by delivering a wide range of professional, technical, and administrative services. It is hosted by Velindre University NHS Trust, which means Velindre provides the governance and infrastructure to support NWSSP’s operations, but NWSSP itself serves all NHS organisations across Wales.
Bidders & participating suppliers
1 commercial party on the notice- Jones & Brooks, LimitedAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedNotices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Transparency notice Transparency notice on Find a Tender