Official UK procurement notice
Electronic Solution for Structured Clinical Assessments
Authority: Cardiff University (Education)·Consortium: 2 public authorities
What is being bought
Published requirement descriptionA system to support the management of clinical exams assessments through all stages of the process, from creation to marking. The types of exams and assessments that we will be seeker to deliver through this system include:
Multiple Mini Interviews (MMIs)
Objective Structured Clinical Examinations / Integrated Structured Clinical Examinations (OSCEs / ISCEs)
Single Best Answer (SBA)
Multiple Short Answer (MSA)
- How the procedure runs: The University will be running this process as a competitive flexible procedure, advertised both on the Central Digital Platform and Sell2Wales. The Procurement Process is a bespoke, process which will establish a preferred bidder. As part of the tender process, bidders are invited to submit their terms and conditions/licence agreements. Cardiff University will evaluate bids, and identify the preferred bidder. If the preferred bidder’s Terms and Conditions are acceptable to Cardiff University, the University reserves the right to make an award based on those terms without further negotiation. If the terms are unacceptable, the University engage with the preferred bidder to agree terms acceptable to the University. If terms acceptable to the University cannot be agreed with the preferred bidder, the University reserves the right to remove preferred bidders status from the highest scoring bidder and award it to the second highest bidder and agree acceptable terms with that bidder (and so on).
- No preliminary market engagement: No formal Preliminary Market engagement has taken place
CPV: Software package and information systems
The lotProcurement structure
single lot · value publishedLot #1AwardedPublished value£485,695
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (3)
- Quality: 60%
- Responsible Procurement: 10%
- Price: 30%
Published award criteria (3)
- Quality: As detailed in tender documents
- Responsible Procurement: As detailed in Tender Documents
- Price: As detailed in Tender documents
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 21 Mar 2025, 12:06 GMT
- Last source update
- 9 Jun 2025, 15:57 BST
- Award evaluation window
- Submission end – 1 May 2025
- Authority reference
CU.1883.TH- FTS notice number
2025/S 000-010634- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04f745Find a Tender
- How it runs
The University will be running this process as a competitive flexible procedure, advertised both on the Central Digital Platform and Sell2Wales.
The Procurement Process is a bespoke, process which will establish a preferred bidder.
As part of the tender process, bidders are invited to submit their terms and conditions/licence agreements.
Cardiff University will evaluate bids, and identify the preferred bidder.
If the preferred bidder’s Terms and Conditions are acceptable to Cardiff University, the University reserves the right to make an award based on those terms without further negotiation.
If the terms are unacceptable, the University engage with the preferred bidder to agree terms acceptable to the University.
If terms acceptable to the University cannot be agreed with the preferred bidder, the University reserves the right to remove preferred bidders status from the highest scoring bidder and award it to the second highest bidder and agree acceptable terms with that bidder (and so on).
How it was run
Official notice- Submission deadline
- 16 Apr 2025, 12:00 BST
- Clarification deadline
- 4 Apr 2025, 00:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- cy, en
Timeline
21 Mar 2025 → 9 Jun 2025 · 8 dates- Tender notice published21 Mar 2025, 12:06 GMT
- Clarification questions by4 Apr 2025, 00:00 BST
- Submission deadline16 Apr 2025, 12:00 BST
- Award decision expected by1 May 2025, 23:59 BST
- Contract starts5 May 2025, 00:00 BST
- Assessment summaries sent28 May 2025, 00:00 BST
- Standstill ends6 Jun 2025, 23:59 BST
- Latest notice published9 Jun 2025, 15:57 BST
Notice history
6 events · 3 releases on Find a Tender · since 21 Mar 2025- Tender notice published21 Mar 2025, 12:06 GMTUK4
- Contract award notice published28 May 2025, 19:14 BSTUK6
- Status changed to complete28 May 2025, 19:14 BST
- Buyer details updated28 May 2025, 19:14 BST
- Contract details notice published9 Jun 2025, 15:57 BSTUK7
- Contract signature expected9 Jun 2025, 23:59 BSTscheduled
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Fry-ITSME1 Jul 2025 – 30 Jun 2030 | £473,082 inc. VAT | 28 May 2025 | Awarded |
Contracts
Electronic Solution for Structured Clinical Assessments · Fry-ITSME
- Signed
- 9 Jun 2025
- Value
- £473,082 inc. VAT
- Period
- 1 Jul 2025 – 30 Jun 2030
- Status
- active
No agreed KPIs: Below £5m
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 2final-stage tenders | 2 | 0 | — |
Contracting authority & participating public bodies
2 public bodies on the noticeBidders & participating suppliers
1 commercial party on the notice- FRY-IT LIMITEDAwarded supplier
Official documents & specifications (3)
Official links; attachments are not copiedNotices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender