Electronic Point of Sale (EPOS) Solution

Official notice

Authority: Cardiff Metropolitan University (Education)

GoodsBelow thresholdSME suitable

Sectors: Software Packages & ERP (48)IT Services & Software (72) Delivery: UK

Planned pipeline value£90,000pipeline notice, not a live tender

Tender notice expected 1 Dec 2025from the planned procurement notice

Contract term 2 yrsends 31 Jul 2028 · starts 1 Aug 2026

What is being bought

Published requirement description

Through this pre-market engagement (PME), Cardiff Metropolitan University (“the University”) is seeking to gain a better understanding of the current systems and service capabilities available in the marketplace, that could potentially provide a modern, customer-focussed Electronic Point of Sale (EPOS) system to support payment handling for a wide range of products and services across the University.

CPV: Business transaction and personal business software package · Point of sale (POS) software development services · Point of sale (POS) software package

The lotProcurement structure

single lot · no lot value published

Lot #1Planned 2 yrsSME

Contract period: 1 Aug 2026 – 31 Jul 2028 (2 yrs)

Delivery: UKEligibility: SME eligible

48110000 Point of sale (POS) software package 48400000 Business transaction and personal business software package 72212110 Point of sale (POS) software development services

Procedure terms & legal framework

From the official record

Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Goods
Notice status: Past planning notice
Procurement threshold: Below threshold
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Unspecified in notice
Recurring procurement: Unspecified in notice
First published: 11 Sept 2025, 17:10 BST
Last source update: 11 Sept 2025, 17:10 BST
Authority reference: ITT/25/27
FTS notice number: 2025/S 000-055980
Latest notice: Preliminary market engagement notice (UK2)
Classification (CPV): Business transaction and personal business software packagePoint of sale (POS) software development servicesPoint of sale (POS) software package
Delivery area: UK
Official registry OCID: ocds-h6vhtk-0598f4 Find a Tender

How it was run

Official notice

Submission deadline: —

Timeline

11 Sept 2025 → 1 Aug 2026 · 4 dates

Planning notice published
11 Sept 2025, 17:10 BST
Market engagement384 days ago
3 Oct 2025, 23:59 BST
The process will be conducted via the University’s ‘In-Tend’ portal where interested parties will be able to access the initial documentation in the form of a questionnaire, receive all process related notifications and issues correspondence.
The portal web address is:
in-tendhost.co.uk/cardiffmet/aspx/Home ↗
The notice web address is:
in-tendhost.co.uk/cardiffmet/aspx/Proj… ↗
Outgoing messages from the University will be sent to bidders using the email address entered as part of the portal registration process. In considering what email address to use for this purpose, we strongly recommend that a generic, shared email mail account is used to help avoid any loss of communication through changes of staff or staff sickness or holidays that may occur.
On review of submissions, the University intends to invite a maximum of 5 interested parties to demonstrate their system to a panel of university stakeholders.
Tender notice expected325 days ago
1 Dec 2025, 23:59 GMT
Contract starts83 days ago
1 Aug 2026, 00:00 BST

Notice history

1 event · 1 release on Find a Tender

Preliminary market engagement notice published
11 Sept 2025, 17:10 BST
UK2

Commercial outcome & contract awards

Pipeline notice

Awards (0): No award published
Contracts (0): No contract published
Bid statistics: No aggregate bid statistics published

Contracting authority & participating public bodies

Cardiff Metropolitan University

Contracting authorityPublic authority - sub-central governmentWelsh devolved regulations apply GB-PPON: PPNB-5569-JLHH Llandaff Campus, Western Avenue, Cardiff, Wales, CF5 2YBContact email

Official documents & specifications (1)

Official links; attachments are not copied

Notices published for this procedure

Preliminary market engagement notice planningPreliminary market engagement noticeUK2Preliminary market engagement notice on Find a Tender11 Sept 2025, 17:10 BST