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Published 15 Jan 2021, 11:35 GMT

Official UK procurement notice

Electronic Point of Sale (EPOS) Solution

Official notice

Authority: Leicester City Council (Local council)·Consortium: 2 public authorities

GoodsOpen procedureSME suitable
Sectors: Software Packages & ERP (48) Delivery: East Midlands (UKF21)
Published estimate£65,000exc. VAT
Submissions closed 15 Feb 2021awarded 24 Sept 2021
Awarded to Vennersys Limited

What is being bought

Published requirement description

Leicester City Council wishes to appoint a single provider to enter into a contract to supply, install and maintain an Electronic Point of Sale (EPOS) solution. The first project will be for 4 museums sites (Leicester Museum & Art Gallery, Newarke Houses Museum, Leicester Guildhall and Abbey Pumping Station). There may be a requirement during the term of the agreement to undertake additional installations of the EPOS solution at additional venues managed by the Council. Should the Council have additional sites, then these would be by modification of the contract. Such amendments are not intended to create a new contract with the successful provider.

CPV: Software package and information systems

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewalPublished value£65,000
Delivery: East Midlands
Extensions: Initial term 4 years, options to extend for a further three years in one year periods 1+1+1 (seven years)Variant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 60%Price: 40%
Published award criteria (2)
  • Quality: 60
  • Price: 40
What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
15 Jan 2021, 11:35 GMT
Last source update
27 Sept 2021, 10:31 BST
Award evaluation window
15 Feb 2021 – …
Authority reference
DN519733
FTS notice number
2021/S 000-023907
Classification (CPV)
Software package and information systems
Delivery area
East Midlands (UKF21)
Official registry OCID
ocds-h6vhtk-028aa3 Find a Tender

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredLanguage: EN
Access & registration note: Free · short registration with manual review; public opportunity list
Submission deadline
15 Feb 2021, 10:00 GMT
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
90 days from the deadline
Bids opened
15 Feb 2021, 10:00 GMT
Detailed submission instructions & authority contactsFrom official release

procontract.due-north.com/Advert/Index ↗

Timeline

15 Feb 2021 → 27 Sept 2021 · 3 dates
  1. Submission deadline
    15 Feb 2021, 10:00 GMT
  2. Bids opened
    15 Feb 2021, 10:00 GMT
  3. Notice published
    27 Sept 2021, 10:31 BST

Notice history

2 events · 2 releases on Find a Tender · since 27 Sept 2021
  1. Status changed to complete
    27 Sept 2021, 10:31 BST
  2. Buyer details updated
    27 Sept 2021, 10:31 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Bids received 65 from SMEs
Contracts signed 1latest 24 Sept 2021
Awarded toValueDateStatus
Vennersys Limited——Awarded

Contracts

  • Electronic Point of Sale (EPOS) Solution · Vennersys Limited

    Signed
    24 Sept 2021
    Value
    —
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
Leicester City Council wishes to appoint a single provider to enter into a contract to…6bids · 6 electronic5—£79,293 – £600,000
Whole notice———£79,293 – £600,000

Contracting authority & participating public bodies

2 public bodies on the notice

Leicester City Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Bosworth House, 9-15 Princess Road West, Leicester, East Midlands, LE1 6THContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • Construction and Technology Court (Queens Bench Division)Review body Birmingham

Bidders & participating suppliers

1 commercial party on the notice
  • Vennersys LimitedAwarded supplier04616266 Pinder House 249 Upper Third Street, Milton Keynes, East Midlands, MK9 1DS

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.