Official UK procurement notice
Electronic Patient Records system (EPR)
Authority: North Tees and Hartlepool Solutions LLP
What is being bought
Published requirement descriptionThis VEAT notice is in relation to a short-term extension to the existing arrangement for the provision of an Electronic Patient Records system (EPR).
This is not a new contract opportunity but rather a VEAT notice to inform the market that the contracting authority has extended the term of its contract for the provision of an EPR system with InterSystems. This contract extension will be for a maximum of 3 years.
This is to ensure continuous operation of the existing EPR systems at North Tees and Hartlepool FT whilst work is undertaken to procure a joint EPR system for the University Hospitals Tees Group (North Tees and Hartlepool NHS FT and South Tees NHS FT).
The contracting authority proposes to undertake a competitive procurement exercise, commencing no later than Autumn 2026 and anticipates contract award by Autumn 2027. The Contracting Authority intends to utilise the London Procurement Partnership Clinical Digital Health Solutions Framework (CDHS) to procure the Group EPR system.
The Contracting Authority recognises that the InterSystems products are critical to the safe delivery of patient care, and as a result it would not be feasible for another supplier to provide these services within the short-term nature of this proposed extension. Procuring a new supplier would impose significant additional costs and render existing EPR system open to disruption. This would not be acceptable and would pose a significant risk to patient care.
The Contracting Authority considers that the short-term extension is permitted under Regulation 32(5)(b) of the Public Contract Regulations 2015.
CPV: Medical information systems · Patient-administration system
The lotProcurement structure
single lot · no lot value publishedProcedure terms & legal framework
From the official record- Procedure method
- Award procedure without prior publication of a call for competition
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Awarded without competition
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Direct award (no call for competition)
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 14 Feb 2025, 17:37 GMT
- Last source update
- 14 Feb 2025, 17:37 GMT
- FTS notice number
2025/S 000-005260- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04e264Find a Tender
- Why no open competition
- The procurement falls outside the scope of application of the directive
- Published justification
The Contracting Authority considers that the short-term extension is permitted under Regulation 32(5)(b) of the Public Contract Regulations 2015.
This is not a new contract opportunity but rather a VEAT notice to inform the market that the contracting authority has extended the term of its contract for the provision of an EPR system with InterSystems. This contract extension will be for a maximum of 3 years.
This is to ensure continuous operation of the existing EPR systems at North Tees and Hartlepool FT whilst work is undertaken to procure a joint EPR system for the University Hospitals Tees Group (North Tees and Hartlepool NHS FT and South Tees NHS FT).
The contracting authority proposes to undertake a competitive procurement exercise, commencing no later than Autumn 2026 and anticipates contract award by Autumn 2027. The Contracting Authority intends to utilise the London Procurement Partnership Clinical Digital Health Solutions Framework (CDHS) to procure the Group EPR system.
The Contracting Authority recognises that the InterSystems products are critical to the safe delivery of patient care, and as a result it would not be feasible for another supplier to provide these services within the short-term nature of this proposed extension. Procuring a new supplier would impose significant additional costs and render existing EPR system open to disruption. This would not be acceptable and would pose a significant risk to patient care.
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| InterSystems Corporation | £3,866,362 † | — | Awarded |
Contracts
Contract 005260-2025-1 · InterSystems Corporation
- Signed
- 14 Feb 2025
- Value
- £3,866,362
- Status
- active
Contracting authority & participating public bodies
Dispute resolution & review bodies
- North Tees and Hartlepool NHS FTReview body
Bidders & participating suppliers
1 commercial party on the notice- Intersystems LtdAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.