Electronic Patient Care Record (ePCR) System Market Engagement

{
  "id": "063836-2025",
  "tag": [
    "planningUpdate"
  ],
  "date": "2025-10-09T15:43:40+01:00",
  "ocid": "ocds-h6vhtk-051901",
  "buyer": {
    "id": "GB-PPON-PQXD-1311-BRXL",
    "name": "South Western Ambulance Service NHS Foundation Trust"
  },
  "tender": {
    "id": "SWAST-3048-DDaT",
    "lots": [
      {
        "id": "1",
        "status": "planned",
        "hasRenewal": true,
        "suitability": {
          "sme": true,
          "vcse": true
        },
        "contractPeriod": {
          "endDate": "2030-06-30T23:59:59+01:00",
          "startDate": "2026-07-01T00:00:00+01:00",
          "maxExtentDate": "2036-06-30T23:59:59+01:00"
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryAddresses": [
          {
            "region": "UK",
            "country": "GB",
            "countryName": "United Kingdom"
          }
        ],
        "additionalClassifications": [
          {
            "id": "72260000",
            "scheme": "CPV",
            "description": "Software-related services"
          },
          {
            "id": "48000000",
            "scheme": "CPV",
            "description": "Software package and information systems"
          }
        ]
      }
    ],
    "title": "Electronic Patient Care Record (ePCR) System Market Engagement",
    "value": {
      "amount": 15000000,
      "currency": "GBP",
      "amountGross": 18000000
    },
    "status": "planned",
    "amendments": [
      {
        "id": "063836-2025",
        "description": "***Note: Response deadline extended to midday Friday 24 October 2025***"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
      "scheme": "UKPGA"
    },
    "description": "The current contract supplying the South Western Ambulance Service NHS Foundation Trust (SWAST) with an Electronic Patient Record (EPR) system is due to end mid-2027.  A procurement exercise is therefore being planned. \nSWAST are now engaging the market seeking information, for example to help determine requirements (including potential budget needs) and procurement strategy, whilst understanding current market capacity.",
    "communication": {
      "futureNoticeDate": "2026-01-13T23:59:59Z"
    },
    "aboveThreshold": true,
    "mainProcurementCategory": "goods"
  },
  "parties": [
    {
      "id": "GB-PPON-PQXD-1311-BRXL",
      "name": "South Western Ambulance Service NHS Foundation Trust",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKK43",
        "country": "GB",
        "locality": "Exeter",
        "postalCode": "EX2 7HY",
        "countryName": "United Kingdom",
        "streetAddress": "Westcountry House, Abbey Court, Eagle Way, Sowton Industrial Estate"
      },
      "details": {
        "url": "https://www.swast.nhs.uk",
        "classifications": [
          {
            "id": "publicAuthorityCentralGovernment",
            "scheme": "UK_CA_TYPE",
            "description": "Public authority - central government"
          }
        ]
      },
      "identifier": {
        "id": "PQXD-1311-BRXL",
        "scheme": "GB-PPON"
      },
      "contactPoint": {
        "name": "Procurement",
        "email": "procurement@swast.nhs.uk"
      }
    }
  ],
  "language": "en",
  "planning": {
    "documents": [
      {
        "id": "063836-2025",
        "url": "https://www.find-tender.service.gov.uk/Notice/063836-2025",
        "format": "text/html",
        "noticeType": "UK2",
        "description": "Preliminary market engagement notice on Find a Tender",
        "documentType": "marketEngagementNotice",
        "datePublished": "2025-10-09T15:43:40+01:00"
      }
    ],
    "milestones": [
      {
        "id": "engagement",
        "type": "engagement",
        "status": "scheduled",
        "dueDate": "2025-10-24T23:59:59+01:00",
        "description": "Suppliers are now invited to request an information pack from procurement@swast.nhs.uk and then voluntarily complete and return your relevant information.\nSupplier Information is to be submitted by midday Friday 24 October 2025.\n***Note: Response deadline extended***\nAs part of pre-market engagement, SWAST may invite further clarification, including potentially accommodating some sample system demonstrations.  Where appropriate, invitations are likely to be sent out to suppliers to carry out demonstrations between the period of 4th - 13th November 2025.  \nOther Ambulance Trusts may become involved in this market engagement exercise, for example SWAST sharing and them reviewing information received and attending any demonstrations alongside SWAST to support their own requirements."
      }
    ]
  },
  "initiationType": "tender"
}

{
  "id": "062484-2025",
  "tag": [
    "planning"
  ],
  "date": "2025-10-06T12:47:30+01:00",
  "ocid": "ocds-h6vhtk-051901",
  "buyer": {
    "id": "GB-PPON-PQXD-1311-BRXL",
    "name": "South Western Ambulance Service NHS Foundation Trust"
  },
  "tender": {
    "id": "SWAST-3048-DDaT",
    "lots": [
      {
        "id": "1",
        "status": "planned",
        "hasRenewal": true,
        "suitability": {
          "sme": true,
          "vcse": true
        },
        "contractPeriod": {
          "endDate": "2030-06-30T23:59:59+01:00",
          "startDate": "2026-07-01T00:00:00+01:00",
          "maxExtentDate": "2036-06-30T23:59:59+01:00"
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryAddresses": [
          {
            "region": "UK",
            "country": "GB",
            "countryName": "United Kingdom"
          }
        ],
        "additionalClassifications": [
          {
            "id": "72260000",
            "scheme": "CPV",
            "description": "Software-related services"
          },
          {
            "id": "48000000",
            "scheme": "CPV",
            "description": "Software package and information systems"
          }
        ]
      }
    ],
    "title": "Electronic Patient Care Record (ePCR) System Market Engagement",
    "value": {
      "amount": 15000000,
      "currency": "GBP",
      "amountGross": 18000000
    },
    "status": "planned",
    "legalBasis": {
      "id": "2023/54",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
      "scheme": "UKPGA"
    },
    "description": "The current contract supplying the South Western Ambulance Service NHS Foundation Trust (SWAST) with an Electronic Patient Record (EPR) system is due to end mid-2027.  A procurement exercise is therefore being planned. \nSWAST are now engaging the market seeking information, for example to help determine requirements (including potential budget needs) and procurement strategy, whilst understanding current market capacity.",
    "communication": {
      "futureNoticeDate": "2026-01-13T23:59:59Z"
    },
    "aboveThreshold": true,
    "mainProcurementCategory": "goods"
  },
  "parties": [
    {
      "id": "GB-PPON-PQXD-1311-BRXL",
      "name": "South Western Ambulance Service NHS Foundation Trust",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKK43",
        "country": "GB",
        "locality": "Exeter",
        "postalCode": "EX2 7HY",
        "countryName": "United Kingdom",
        "streetAddress": "Westcountry House, Abbey Court, Eagle Way, Sowton Industrial Estate"
      },
      "details": {
        "url": "https://www.swast.nhs.uk",
        "classifications": [
          {
            "id": "publicAuthorityCentralGovernment",
            "scheme": "UK_CA_TYPE",
            "description": "Public authority - central government"
          }
        ]
      },
      "identifier": {
        "id": "PQXD-1311-BRXL",
        "scheme": "GB-PPON"
      },
      "contactPoint": {
        "name": "Procurement",
        "email": "procurement@swast.nhs.uk"
      }
    }
  ],
  "language": "en",
  "planning": {
    "documents": [
      {
        "id": "062484-2025",
        "url": "https://www.find-tender.service.gov.uk/Notice/062484-2025",
        "format": "text/html",
        "noticeType": "UK2",
        "description": "Preliminary market engagement notice on Find a Tender",
        "documentType": "marketEngagementNotice",
        "datePublished": "2025-10-06T12:47:30+01:00"
      }
    ],
    "milestones": [
      {
        "id": "engagement",
        "type": "engagement",
        "status": "scheduled",
        "dueDate": "2025-10-17T23:59:59+01:00",
        "description": "Suppliers are now invited to request an information pack from procurement@swast.nhs.uk and then voluntarily complete and return your relevant information.\nSupplier Information is to be submitted by midday Friday 17 October 2025.\nAs part of pre-market engagement, SWAST may invite further clarification, including potentially accommodating some sample system demonstrations.  Where appropriate, invitations are likely to be sent out to suppliers to carry out demonstrations between the period of 4th - 13th November 2025.  \nOther Ambulance Trusts may become involved in this market engagement exercise, for example SWAST sharing and them reviewing information received and attending any demonstrations alongside SWAST to support their own requirements."
      }
    ]
  },
  "initiationType": "tender"
}

{
  "id": "023322-2025",
  "tag": [
    "planning"
  ],
  "date": "2025-05-20T14:40:56+01:00",
  "ocid": "ocds-h6vhtk-051901",
  "buyer": {
    "id": "GB-PPON-PQXD-1311-BRXL",
    "name": "South Western Ambulance Service NHS Foundation Trust"
  },
  "tender": {
    "id": "SWAST-3048-DDaT",
    "lots": [
      {
        "id": "1",
        "status": "planned",
        "contractPeriod": {
          "endDate": "2031-09-30T23:59:59+01:00",
          "startDate": "2026-10-01T00:00:00+01:00"
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryAddresses": [
          {
            "region": "UK",
            "country": "GB",
            "countryName": "United Kingdom"
          }
        ],
        "additionalClassifications": [
          {
            "id": "72260000",
            "scheme": "CPV",
            "description": "Software-related services"
          },
          {
            "id": "48000000",
            "scheme": "CPV",
            "description": "Software package and information systems"
          }
        ]
      }
    ],
    "title": "Electronic Patient Care Record (ePCR) solution",
    "value": {
      "amount": 15000000,
      "currency": "GBP",
      "amountGross": 18000000
    },
    "status": "planned",
    "legalBasis": {
      "id": "2023/54",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
      "scheme": "UKPGA"
    },
    "description": "Provision of an Electronic Patient Care Record (ePCR) solution for ambulance services. Over the coming months SWAST will consider the advantages of open tendering v’s the use of different procurement routes, including for example using a relevant public procurement framework, or otherwise developing an in-house solution.",
    "communication": {
      "futureNoticeDate": "2026-03-31T23:59:59+01:00"
    },
    "aboveThreshold": true,
    "mainProcurementCategory": "goods"
  },
  "parties": [
    {
      "id": "GB-PPON-PQXD-1311-BRXL",
      "name": "South Western Ambulance Service NHS Foundation Trust",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKK43",
        "country": "GB",
        "locality": "Exeter",
        "postalCode": "EX2 7HY",
        "countryName": "United Kingdom",
        "streetAddress": "Westcountry House, Abbey Court, Eagle Way, Sowton Industrial Estate"
      },
      "details": {
        "url": "https://www.swast.nhs.uk",
        "classifications": [
          {
            "id": "publicAuthorityCentralGovernment",
            "scheme": "UK_CA_TYPE",
            "description": "Public authority - central government"
          }
        ]
      },
      "identifier": {
        "id": "PQXD-1311-BRXL",
        "scheme": "GB-PPON"
      },
      "contactPoint": {
        "name": "Procurement",
        "email": "procurement@swast.nhs.uk"
      }
    }
  ],
  "language": "en",
  "planning": {
    "documents": [
      {
        "id": "023322-2025",
        "url": "https://www.find-tender.service.gov.uk/Notice/023322-2025",
        "format": "text/html",
        "noticeType": "UK1",
        "description": "Pipeline notice on Find a Tender",
        "documentType": "plannedProcurementNotice",
        "datePublished": "2025-05-20T14:40:56+01:00"
      }
    ]
  },
  "initiationType": "tender"
}