Official UK procurement notice
Electronic Document Management System
Authority: University Hospitals Bristol and Weston NHS Foundation Trust (NHS & healthcare)
What is being bought
Published requirement descriptionThis contract is for the provision of an electronic document management system which is
deployed on-premise and is a secure computerised system that ensures only authorised staff
can access the system. The solution is to provide scanning and archiving functionality for
paper medical records, allowing clinicians to view the scanned legacy records electronically
and capture data at the point of care using electronic forms and workflow capability.
CPV: Document management system · Electronic data management (EDM)
The lotProcurement structure
single lot · no lot value publishedLot #1This contract is for the provision of an electronic document management system (EDMS)
This contract is for the provision of an electronic document management system (EDMS)
deployed on-premise for secure, audited storage and management of patient documentation, enabling paperless working through configuration of digital workflows and electronic forms. The solution is required to provide instant access to patient records via mobile devices and desktops and enable quick access to information through simple intuitive user interface. The solution is required to be interoperable with the Trust’s primary patient management system based on HL7 standards.
The solution is required to be a secure computerised system that ensures only authorised
staff can access the system. The solution is to provide scanning and archiving functionality for paper medical records, allowing clinicians to view the scanned legacy records electronically and capture data at the point of care using electronic forms and workflow capability. An increase in capacity of the solution is also required to enable additional users to access and utilise the EDMS solution as well as the supply of the associated ongoing system support & maintenance services.
Procedure terms & legal framework
From the official record- Procedure method
- Negotiated without publication of a contract notice
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 25 Jun 2021, 10:06 BST
- Last source update
- 25 Jun 2021, 10:06 BST
- Authority reference
BWPCIT860- FTS notice number
2021/S 000-014493- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-02c010Find a Tender
- Why no open competition
The works, supplies or services can be provided only by a particular economic operator due to absence of competition for technical reasons
- Published justification
There is a need to ensure the legacy electronic document management solution remains
supported and maintained and as well as addressing the expiry of the existing support and
maintenance arrangement there is also a need to increase the capacity of the solution to
enable additional end users to access and utilise the system following the merger between
University Hospitals Bristol NHS Foundation Trust and Weston Area Health NHS Trust.
Given the current Trust’s digitisation programme, covid pressures, the direction to transition
to full electronic patient record as well as the level of investment already undertaken in time,
resource and capital to establish an on-premise solution there is a need to ensure continuity
of service, the solution has sufficient capacity to meet current organisational needs and
mitigate potential issues of being able to establish a stable and fully integrated system.
There is a need to avoid disruption, given the Trust’s digitisation programme and covid
pressures, which could potentially introduce risks of fragmentation in records as well as
continued effort to be focused on transition from physical medical records to a full electronic
patient record.
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Kainos Software LimitedSME | £900,000 † | — | Awarded |
Contracts
Contract 014493-2021-1 · Kainos Software LimitedSME
- Signed
- 24 Jun 2021
- Value
- £900,000
- Status
- active
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Bristol and Weston Purchasing ConsortiumReview body
Bidders & participating suppliers
1 commercial party on the notice- Kainos Software LtdAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.