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Official procurement procedure

Electronic Document and Records Management Solution (EDRMS)

Document management software package
South East (UKJ31)
Published value
Not published
Submission deadline Not published
Lots published1
Procurement Executive Summary
AI & Search Synopsis
Generated from official OCDS record
Tenderline Synopsis: Portmouth Hospitals University NHS Trust: "Electronic Document and Records Management Solution (EDRMS)". Published status: complete. Published value: Value not published. 1 published lot. Submission deadline not published. See the official notice for participation instructions.
Contracting AuthorityPortmouth Hospitals University NHS TrustScope & CategoriesNot publishedSubmission Window
complete
No deadline published
Submission GatewayDirect notice routeLegal Basis & RegimeStandard procurementEstimated Value (exc. VAT)Not published
Bidder Intelligence · Authority Profile: Portmouth Hospitals University NHS Trust
Market Analytics
View Authority Profile →
Derived from OCDS awards & bid statistics
Published history for Portmouth Hospitals University NHS Trust. These figures describe retained records, not a forecast of bids or a measure of buyer bias.
Published-to-award variance
Not availableInsufficient comparable data
Requires at least 5 comparable procedures
Competition Density
1Bids / Report
100% of reports have one bid
Supplier ConcentrationNo estimate
Insufficient attributable awardsNo concentration estimate available
Payment Terms
Check noticePublished terms
Payment obligations depend on the applicable regime and contract. Consult the official documents.
Coverage: 2 active published awards; 2 bid reports (which may be per lot). Supplier values exclude multi-supplier awards, frameworks and DPS, and use GBP only. They are published award values, not payments. Published-to-award variance compares single-lot, single-award, single-supplier GBP procedures with explicitly non-framework/non-DPS status; increases remain in the average. Unpublished data stays unknown. Awarded suppliers are winners, not all bidders.
Procedure terms
Contracting AuthorityPortmouth Hospitals University NHS Trust
Procedure methodNot published
Procurement categoryNot published
Statuscomplete
Framework / DPSNot published
CompetitionNot published
Above thresholdNot published
Legal basisNot published
Tender period startsNot published
Clarification deadlineNot published
Electronic submissionNot published
Submission languagesNot published
Published23 Sept 2025, 12:04 BST
Last source update23 Sept 2025, 12:04 BST
Recurring procurementNot published
ClassificationDocument management software package
Delivery area
South East (UKJ31)
OCIDocds-h6vhtk-05a00b
What is being bought
Electronic Document and Records Management Solution, implementation and support for a core period of 3 years to 30/07/2028.
What changed
From the official release history
  1. Status changed to complete
    23 Sept 2025, 12:04 BST
  2. Official notice release published
    23 Sept 2025, 12:04 BST
  3. Buyer information updated
    23 Sept 2025, 12:04 BST
Lots and requirements (1)
Published by the contracting authority
  • Lot 1 · #1
    Individual lot title not published
    cancelled
    Published valueNot published
    Procurement and implementation of an Electronic Document and Records Management solution with estimated initial migration of 15 million documents / 3.75TB data.
    Contract periodNot published
    EligibilityNot published
    Options / renewalNot published
Timeline
  1. Procedure published
    23 Sept 2025, 12:04 BST
  2. Award active
    Not published · Not published
  3. Contract active
    Signed 31 Jul 2025, 00:00 BST · £3,200,000
Commercial outcome and competition
Awards
HYLAND UK OPERATIONS LIMITED
Not published · Not published · active
Contracts
Contract
£3,200,000 · signed 31 Jul 2025, 00:00 BST · active
Bid statistics
bids: 1 (lot 1)
Buyer and organisations in this procedure

Portmouth Hospitals University NHS Trust

Contracting authority GB-FTS-161690
View buyer profile

  • Portmouth Hospitals University NHS Trust
    buyer

    Queen Alexandra Hospital Southwick Hill Road, Cosham, UKJ31, PO63LY
    rupert.hatch1@nhs.net

  • High Court of England and Wales
    reviewBody

    London

  • Hyland UK Operations Limited
    supplier

    GB-COH: 04429260
    Maidenhead, UKJ11, SL6 1AF
Documents (0)
Official links; attachments are not copied
No data
No linked documents are published
Related procedures (0)
No data
No related procedures published
Planning and rationale
Planning budgetNot published
No-engagement rationaleNot published
Procedure rationaleThis is a direct award call-off through the London Procurement Partnership (LPP) Digital Document Solutions (DDS) framework.