Electronic Document and Records Management Solution (EDRMS)

Official notice

Authority: Portmouth Hospitals University NHS Trust (NHS & healthcare)

GoodsAward procedure without prior publication of a call for competition

Sectors: Software Packages & ERP (48) Delivery: South East (UKJ31)

Awarded value£3,200,000published contract · exc. VAT

Awarded 31 Jul 2025no call for competition

Awarded to Hyland UK Operations Limited

What is being bought

Published requirement description

Electronic Document and Records Management Solution, implementation and support for a core period of 3 years to 30/07/2028.

CPV: Document management software package

The lotProcurement structure

single lot · no lot value published

Lot #1Procurement and implementation of an Electronic Document and Records Management…Awarded

Procurement and implementation of an Electronic Document and Records Management solution with estimated initial migration of 15 million documents / 3.75TB data.

Delivery: South East

Extensions: Two optional extension periods of 12 months

Procedure terms & legal framework

From the official record

Procedure method: Award procedure without prior publication of a call for competition
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Goods
Notice status: Awarded without competition
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Direct award (no call for competition)
GPA / WTO covered: Yes (GPA)
Recurring procurement: Unspecified in notice
First published: 23 Sept 2025, 12:04 BST
Last source update: 23 Sept 2025, 12:04 BST
Authority reference: C313760
FTS notice number: 2025/S 000-058857
Classification (CPV): Document management software package
Delivery area: South East (UKJ31)
Official registry OCID: ocds-h6vhtk-05a00b Find a Tender

Why no open competition: The procurement falls outside the scope of application of the directive
Published justification: This is a direct award call-off through the London Procurement Partnership (LPP) Digital Document Solutions (DDS) framework.

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £3,200,0001 contract exc. VAT

Bids received 1

Contracts signed 1latest 31 Jul 2025

Awarded to	Value	Date	Status
Hyland UK Operations Limited	£3,200,000 †	—	Awarded

Contracts

Contract 058857-2025-C313760-1 · Hyland UK Operations Limited
Signed
31 Jul 2025
Value
£3,200,000
Status
active

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
1bids	—	—	—

Contracting authority & participating public bodies

Portmouth Hospitals University NHS Trust

Contracting authorityNHS & healthcareBody governed by public lawHealth Queen Alexandra Hospital Southwick Hill Road, Cosham, South East, PO63LYContact name, email

Dispute resolution & review bodies

High Court of England and WalesReview body London

Bidders & participating suppliers

1 commercial party on the notice

Hyland UK Operations LimitedAwarded supplierGB-COH: 04429260 Maidenhead, South East, SL6 1AF

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.