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Published 27 Jul 2023, 16:50 BST

Official UK procurement notice

Electrical Support and Call Out Services

Official notice

Authority: Swindon Borough Council (Local council)

2 lotsServicesOpen procedureSME suitableMax 2 lots per supplier
Sectors: Construction & Civil Engineering (45)Repair & Maintenance (50)Architecture & Engineering (71) Delivery: South West (UKK14)
Published estimate£1,250,000total for 2 lots
Submissions closed 11 Sept 2023awarded 11 Dec 2023
Awarded to Shield Electrical Services Ltd2 awards
Contract term 5 yrsends 31 Dec 2028 · extension options published · starts 1 Jan 2024

What is being bought2 lots · detail below

Published requirement description

Electrical Support and Call Out Services

Swindon Borough Council invites expressions of interest from suitably qualified and experienced service providers for the provision of Electrical Support and Call out Services

Project Description

The contract is split into two lots. Lot 1 is for electrical support and lot 2 for an electrical call out service. Bidders can bid for one or both lots.

The initial contract term will be for 36 months with an option to extend for a further 24 months (1 periods of 24 months) for a potential total contract term of 5 years as stated in the ITT documents.

Lot 1 has an Estimated contract spend is between £500,000 and £510,00 across the initial 3 year contract term and between £830,000 and £850,000 across the potential total 5 year contract term.

Lot 2 has an Estimated contract spend is between £230,000 and £240,000 across the initial 3 year contract term and between £380,000 and £400,000 across the potential total 5 year contract term.

Full details relating to the Services are provided in the tender documents.

CPV: Electrical installation work · Electrical services · Repair and maintenance services of electrical building installations

Lots and requirements (2)Procurement structure

2 lots · all with a published value (£1,250,000 together) · win at most 2 of them · same evaluation weights on every lot
Lot #1Electrical SupportAwarded 5 yrsPublished value£850,000
Contract period: 1 Jan 2024 – 31 Dec 2028 (5 yrs)
Delivery: South West
Extensions: The initial contract term will be for 36 months with an option to extend for a further 24 months (1 period of 24 months) for a potential total contract term of 5 years as stated in the ITT documents.Variant bids: not allowed
45310000 Electrical installation work50711000 Repair and maintenance services of electrical building installations71314100 Electrical services
Lot #2Electrical Call Out ServicesAwarded 5 yrsPublished value£400,000
Contract period: 1 Jan 2024 – 31 Dec 2028 (5 yrs)
Delivery: South West
Extensions: The initial contract term will be for 36 months with an option to extend for a further 24 months (1 period of 24 months) for a potential total contract term of 5 years as stated in the ITT documents.Variant bids: not allowed
45310000 Electrical installation work50711000 Repair and maintenance services of electrical building installations71314100 Electrical services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 2 lots
Quality: 30%Price: 60%Social value: 10%
Published sub-criteria (6)
  • Implementation: 7.5%
  • Health & Safety: 7.5%
  • Data Management: 7.5%
  • Problem Solving: 7.5%
  • price: 60%
  • Social Value: 10%
Published award criteria (6)
  • Social Value: 10%
  • Implementation: 7.5%
  • Health & Safety: 7.5%
  • Data Management: 7.5%
  • Problem Solving: 7.5%
  • Price: 60%
What this means for your bid
  • Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
27 Jul 2023, 16:50 BST
Last source update
11 Mar 2024, 15:58 GMT
Award evaluation window
4 Sept 2023 – …
Authority reference
DN680881
FTS notice number
2024/S 000-007724
Classification (CPV)
Electrical installation workElectrical servicesRepair and maintenance services of electrical building installations
Delivery area
South West (UKK14)
Official registry OCID
ocds-h6vhtk-03eb05 Find a Tender
Contract terms
Performance terms

In the procurement documents

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredLanguage: EN
Access & registration note: Free · short registration with manual review; public opportunity list
Submission deadline
11 Sept 2023, 15:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bids opened
4 Sept 2023, 15:00 BST
Detailed submission instructions & authority contactsFrom official release

www.supplyingthesouthwest.org.uk ↗

Timeline

4 Sept 2023 → 11 Mar 2024 · 4 dates
  1. Bids opened
    4 Sept 2023, 15:00 BST
  2. Submission deadline
    11 Sept 2023, 15:00 BST
  3. Contract starts
    1 Jan 2024
  4. Notice published
    11 Mar 2024, 15:58 GMT

Notice history

2 events · 3 releases on Find a Tender · since 11 Aug 2023
  1. Deadline moved to 11 Sept 2023, 15:00 BST
    11 Aug 2023, 08:15 BST
    +7 days · was 4 Sept 2023, 15:00 BST
  2. Status changed to complete
    11 Mar 2024, 15:58 GMT
Published amendments (1 · 1 deadline change)
WhenWhatBeforeAfterShift
—DeadlineIV.2.24 Sept 202311 Sept 2023+7 d
—Bid openingIV.2.74 Sept 202311 Sept 2023+7 d
—TextII.1.4Electrical Support and Call Out Services Swindon Borough Council invites expressions of interest from suitably qualified and experienced service providers for the provision of Electrical Support and Call out Services Project Description The contract is split into two lots. Lot 1 is for electrical support and lot 2 for an electrical call out service. Bidders can bid for one or both lots. The initia…Electrical Support and Call Out Services Swindon Borough Council invites expressions of interest from suitably qualified and experienced service providers for the provision of Electrical Support and Call out Services Project Description The contract is split into two lots. Lot 1 is for electrical support and lot 2 for an electrical call out service. Bidders can bid for one or both lots. The initia…

1 amendment published without a description.

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 2
Awarded value £1,202,3502 contracts exc. VAT
Bids received 75 from SMEs
Contracts signed 2latest 11 Dec 2023
Awarded toValueDateStatus
Lot 1 · Electrical Support1 award
Shield Electrical Services LtdSME£771,525 †—Awarded
Lot 2 · Electrical Call Out Services1 award
Shield Electrical Services LtdSME£430,825 †—Awarded

Contracts

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Electrical Support4bids · 4 electronic · 4 from abroad3——
2 · Electrical Call Out Services3bids · 3 electronic · 3 from abroad2——

Contracting authority & participating public bodies

Swindon Borough Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Swindon Borough Council, Civic Offices, Euclid Street, Swindon, South West, SN1 2JHContact name, email, phone Published organisation website ↗

Bidders & participating suppliers

1 commercial party on the notice

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria