Official UK procurement notice
Electric Scooters (E-Scooters) Rental Trial 2 in London
Authority: Transport for London (Public body)
What is being bought
Published requirement descriptionOn 9 May 2020, the Department for Transport ("DfT") announced its intention to start trials of rental electric-scooters ("e-scooters") to help support cities across the United Kingdom as part of its restart and recovery response following the Coronavirus-induced lockdown, with the DfT demonstrating a preference for coordination of trials at a local level.
Further to this, Transport for London ("TfL") worked with London Councils as representative for the 32 London boroughs and the City of London Corporation (together, the "Boroughs") to procure operators of rental e-scooters ("Operators") for a trial of e-scooters in London ("Trial"). The first phase of this Trial has been in place in London since 7 June 2021. On 28 June 2022, the DfT authorised relevant authorities to allow e-scooter trials to continue from November 2022 to the end of May 2024.
This current opportunity relates to the procurement of Operator(s) of rental e-scooters for a second phase of the Trial in London, currently planned to commence by Autumn 2023 for an
initial term of up to 24 months. The Trial term may at TfL's discretion be extended by up to 12 months. The second phase of the Trial may therefore run beyond May 2024 (when DfT
currently envisages e-scooter trials ending) and as a result be subject to any new legislation that may be passed by Parliament.
As with the first phase of the Trial, in the second phase TfL will lead the procurement of Operators, and the administration and co-ordination of e-scooter Trial operations. Potentially some or all of the Boroughs that are currently participating in the Trial will continue to do so in the second phase, and it is anticipated that more Boroughs in Greater London may join the Trial.
By coordinating efforts, TfL and the Boroughs can continue to:
- ensure a consistent and safe standard for e-scooters across London;
- provide an evidence base for TfL and individual Boroughs' policy positions on e-scooters;
- offer the only legal way to ride an e-scooter in public in London, with a central focus on
safety;
- remain an active participant in the government's trials, enabling London's learnings and
data to shape national legislation;
- maintain the environmental benefits of providing a green alternative to private car use;
- help increase the resilience of conventional TfL transport options by providing an additional
mode; and
- set a benchmark that helps to drive up the standards of other micromobility services in
London.
CPV: Miscellaneous transport equipment and spare parts · Motorcycles, bicycles and sidecars · Repair and maintenance services of motor vehicles and associated equipment · Road transport services · Specialist vehicles
The lotProcurement structure
single lot · no lot value publishedLot #1This was a competitive procurement for the award of contracts to Operators in relation…Awarded
This was a competitive procurement for the award of contracts to Operators in relation to the second phase of the Trial.
The procurement was conducted pursuant to the Concession Contracts Regulations 2016 ("CCR 2016"). TfL have awarded contracts and entered into Administration Agreements ("Agreement") with 3 Operators, setting out the terms that apply to the Operator in relation to the provision of e-scooter services in the Greater London Area and its obligations to a) TfL as the administrator of the second phase of the Trial and b) the various London Boroughs and/or the City of London Corporation who wish to participate in the Trial by permitting the use of e-scooters within their respective jurisdictions.
The Agreement provides that a Participating Borough may issue a notice to require the relevant Operator(s) to enter into a contract for the provision of e-scooter rental services in the geographic area controlled by that Participating Borough. Participating Boroughs may choose to enter a Full-Service contract for the provision of an e-scooter rental service or to allow e-scooters to be ridden through only (Ride-Through-Borough). Additional information: Plus extension of a further 12 months
The value in Section II.1.5 represents the estimated total value of all the concession contracts as calculated in accordance with regulation 9 of the Concession Contracts Regulations 2016. This estimate is therefore the potential total turnover of the Operators, for the maximum contract(s) duration of 36 months. The calculation is based on overall ridership to date and prices under the current trial. This estimate is not an estimate of profit, nor a guarantee of revenue, nor does it represent any amount payable between the Operators, TfL or the Boroughs. TfL does NOT present the value on this notice as a promise of turnover and for the avoidance of doubt is not liable to Operators for any difference between the actual turnover and the amount in Section II.1.5)
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
- Vehicle Design and Safety
- Vehicle Maintenance
- Parking
- User Education and Community Engagement
- Risky Behaviours and Crime
- Environmental Impact
- Equitable Access
- Delivery of Data and Insights
- Operations and operational conduct
- Cyber Security
TfL conducted this procurement pursuant to the Concession Contracts Regulations 2016 ("CCR 2016")
- Suitability
Full details of the requirements can be found in the procurement documents accessible via TfL's eTendering portal.
Selection criteria are as stated in the procurement documents.
Specific information shall be required and set out in the Stage 1 SQ.
Applicants should note that they may be required to supply audited accounts.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Award procedure with prior publication of a call for competition
- Legal basis
- CELEX · 32014L0023 Concession Contracts Regulations 2016 (Directive 2014/23/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- No (one-off requirement)
- First published
- 25 Oct 2022, 16:12 BST
- Last source update
- 17 Jul 2023, 12:57 BST
- Authority reference
WS1132166864 / TfL_scp_2315- FTS notice number
2023/S 000-020480- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-037c0eFind a Tender
- Performance terms
Please see the form of contract (Administration Agreement) included with the procurement documents.
Publisher note: TfL is conducting this procurement pursuant to the CCR 2016. TfL is conducting this procurement process to identify Operator(s) for this second phase of the Trial in line with the processes and stages set out in the SQ and ITT. It is therefore important that Tenderers raise any queries regarding the SQ and/or ITT and accompanying volumes, including the Specification and the Administration Agreement, with TfL as soon as practicable and in accordance with the proposed timetable for clarification questions set out in the instructions. Tenderers are required to respond to all sections of the SQ (and in due course as applicable the ITT) and must submit in accordance with the instructions within the SQ and ITT (as appropriate). Variants will not be accepted. Tenders must remain capable of acceptance in accordance with the ITT for a period of 6 months from the date stated in the ITT. Each response must be submitted electronically via the e-Tendering portal Information about authorised persons and opening procedure: Tender Submissions will be checked initially for compliance with the SQ and/or ITT (as appropriate) and for completeness. Clarification may be sought from Tenderers. TfL reserves the right to reject any Tenders that are not, upon receipt, compliant with, and in the format specified in the SQ and/or ITT (as appropriate). It is recommended that the Tenderer undertakes its own checks for content and compliance before submitting the Tender. TfL reserves the right without notice to change the procurement process detailed in the SQ and/or ITT (as appropriate) or to amend the information provided, including, but not limited to, changing the timetable, the scope and nature of the procurement and the procurement process. This will be subject to the normal rules of public law and transparency. Moreover, TfL reserves the right to provide further information or to supplement and / or to amend the procurement process for the SQ and/or ITT. Tenderers enter this procurement process at their own risk. TfL shall not accept liability nor reimburse a tenderer for any costs or losses it incurs in relation to its participation in the procurement process, regardless of whether or not TfL has made changes to the procurement process. TfL also reserves the right, at any point and without notice, to discontinue the procurement process without awarding a contract, whether such discontinuance is related to the content of tenders or otherwise. The contract or contracts (if any) resulting from this procurement process may be awarded by and may be for the benefit of the Contracting Authority, relevant London Boroughs and/or the City of London Corporation and/or any subsidiaries of the foregoing. The Contracting Authority strongly encourages those interested in tendering to undertake their activities in line with Responsible Procurement principles. Further information on TfL's Responsible Procurement policies can be found on the following website: https://tfl.gov.uk/corporate/publications-and-reports/procurement-information. The UK government has announced its commitment to greater data transparency. Accordingly, the Contracting Authority reserves the right to publishing its tender documents, contracts and data from invoices received. In doing so, the Contracting Authority may at its absolute discretion take account of the exemptions that would be available under the Freedom of Information Act 2000 and Environmental Information Regulations 2004. To request access to the procurement documents , please contact the person named in section I.1. The value in Section II.1.5 represents the estimated total value of all the concession contracts as calculated in accordance with regulation 9 of the Concession Contracts Regulations 2016. This estimate is therefore the potential total turnover of the Operators combined, for the maximum contract(s) duration of 36 months. The calculation is based on overall ridership to date and prices under the current trial. This estimate is not an estimate of profit, nor a guarantee of revenue, nor does it represent any amount payable between the Operators, TfL or the Boroughs. TfL does present the value on this notice as a promise of turnover and for the avoidance of doubt is not liable to Operators for any difference between the actual turnover and the amount in Section II.1.5. Further information on TfL may be found at www.tfl.gov.uk.
How it was run
Official notice- Submission deadline
- 2 Dec 2022, 12:00 GMT
- Submission channel
- {"electronicSubmission","written"}
- Accepted languages
- en
Timeline
2 Dec 2022 → 25 Sept 2023 · 3 dates- Submission deadline2 Dec 2022, 12:00 GMT
- Notice published17 Jul 2023, 12:57 BST
- Contract starts25 Sept 2023, 00:00 BST
Notice history
2 events · 4 releases on Find a Tender · since 17 Jul 2023- Published value updated to £6,750,00017 Jul 2023, 12:57 BSTwas £7
- Status changed to complete17 Jul 2023, 12:57 BST
Published amendments (2 · 0 deadline changes)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | TextEstimated total value · II.1.5 | £6.75 | £6,750,000 | |
| — | TextII.1.4 | — | Pursuant to Notice 2022/S 000-030087 published on 25th October 2022 and subsequent Notice 2022/S 000-030296 published on 27 October 2022, prospective economic operators should be aware of the following changes: 1. The Selection Questionnaire (SQ, Parts 1-4 inclusive) response deadline has now been extended to 12:00 noon on Friday 9th December 2022 2. The vehicle specification minimum requirements… |
II.1 Electric Scooters (E-Scooters) Rental Trial in London VI. 3The value in Section II.1.5 represents the estimated total value of all the concession contracts as calculated in accordance with regulation 9 of the Concession Contracts Regulations 2016. This estimate is therefore the potential total turnover of the Operators combined, for the maximum contract(s) duration of 36 months. The calculat…
1 amendment published without a description.
Routine re-releases (4)
- 2022-10: 1 release · 25 Oct 2022
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| EMTransit Ltd. | £2,250,000 † | — | Awarded |
| Lime Technology LtdSME | £2,250,000 † | — | Awarded |
| VOI TECHNOLOGY UK LTD | £2,250,000 † | — | Awarded |
Contracts
Contract 020480-2023-1 · EMTransit Ltd.
- Signed
- 4 Jul 2023
- Value
- £2,250,000
- Period
- … – 22 Sept 2025
- Status
- active
Contract 020480-2023-2 · Lime Technology LtdSME
- Signed
- 4 Jul 2023
- Value
- £2,250,000
- Period
- … – 22 Sept 2025
- Status
- active
Contract 020480-2023-3 · VOI TECHNOLOGY UK LTD
- Signed
- 4 Jul 2023
- Value
- £2,250,000
- Period
- … – 22 Sept 2025
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 6bids | 0 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- High Court, Royal Courts of JusticeReview body
- High Court, Royal Courts of Justice LondonReview body
Bidders & participating suppliers
3 commercial parties on the notice- EMTransit Ltd.Awarded supplier
- Lime Technology LimitedAwarded supplier
- Voi Technology UK LimitedAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria