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Official procurement procedure

Electoral Management System (EMS)

No classification published
Location not published
Official notice
Published value
£600,000
Submission deadline 14 Apr 2026, 10:00 BST
Lots published1
Procurement Executive Summary
AI & Search Synopsis
Generated from official OCDS record
Tenderline Synopsis: Durham County Council: "Electoral Management System (EMS)". Published status: complete. Published value: £600,000. 1 published lot. Recorded submission deadline: 14 Apr 2026, 10:00 BST. See the official notice for participation instructions.
Contracting AuthorityDurham County CouncilScope & CategoriesNot publishedSubmission Window
Closed
14 Apr 2026, 10:00 BST
Submission GatewayDirect notice routeLegal Basis & RegimeStandard procurementEstimated Value (exc. VAT)£600,000
Bidder Intelligence · Authority Profile: Durham County Council
Market Analytics
View Authority Profile →
Derived from OCDS awards & bid statistics
Published history for Durham County Council. These figures describe retained records, not a forecast of bids or a measure of buyer bias.
Published-to-award variance
Not availableInsufficient comparable data
Requires at least 5 comparable procedures
Competition Density
13.4Bids / Report
14.8% of reports have one bid
Supplier ConcentrationModerate Concentration
HYMANS ROBERTSON LLPTop vendor: 33.7% of attributable value
Payment Terms
Check noticePublished terms
Payment obligations depend on the applicable regime and contract. Consult the official documents.
Coverage: 417 active published awards; 27 bid reports (which may be per lot). Supplier values exclude multi-supplier awards, frameworks and DPS, and use GBP only. They are published award values, not payments. Published-to-award variance compares single-lot, single-award, single-supplier GBP procedures with explicitly non-framework/non-DPS status; increases remain in the average. Unpublished data stays unknown. Awarded suppliers are winners, not all bidders.
Historical Awarded Suppliers With This Authority:
Supplier NameHistoric AwardsAttributable GBP Value
HYMANS ROBERTSON LLP1 win£1,200,000
STEADFAST SECURITY SOLUTIONS LIMITED1 win£500,000
JOURNEO PLC1 win£407,821
BS PROJECT SERVICES LIMITED1 win£200,000
SANCTUARY PERSONNEL LIMITED1 win£200,000
Procedure terms
Contracting AuthorityDurham County Council
Procedure methodNot published
Procurement categoryNot published
Statuscomplete
Framework / DPSNot published
CompetitionNot published
Above thresholdNot published
Legal basisNot published
Tender period startsNot published
Clarification deadlineNot published
Electronic submissionNot published
Submission languagesNot published
Published19 Jun 2026, 08:19 BST
Last source update19 Jun 2026, 08:19 BST
Recurring procurementNot published
ClassificationNot published
Delivery areaLocation not published
OCIDocds-h6vhtk-0583dd
What is being bought
Electoral Registration & Elections Management are statutory functions the Council must provide for. Both functions are managed in accordance with Government legislation/regulations. An electronic management system is absolutely key to delivering the service, particularly the elections aspect, in the statutory timescales that apply. The current software system is hosted on premise. The Council's digital services team are keen for the EMS to move onto a cloud platform to become more cost effective.
What changed
From the official release history
  1. Official notice release published
    19 Jun 2026, 08:19 BST
  2. tender value changed
    27 May 2026, 17:12 BST
  3. Status changed to complete
    27 May 2026, 17:12 BST
  4. Official notice release published
    27 May 2026, 17:12 BST
  5. Submission deadline changed to published date
    27 May 2026, 17:12 BST
  6. Published value updated to £600,000
    5 Mar 2026, 15:10 GMT
  7. Status changed to active
    5 Mar 2026, 15:10 GMT
  8. Official notice release published
    5 Mar 2026, 15:10 GMT
  9. Submission deadline changed to 14 Apr 2026, 10:00 BST
    5 Mar 2026, 15:10 GMT
  10. Official notice release published
    12 Aug 2025, 09:58 BST
  11. Published value updated to £300,000
    8 Aug 2025, 09:09 BST
  12. Status changed to planning
    8 Aug 2025, 09:09 BST
  13. Official notice release published
    8 Aug 2025, 09:09 BST
  14. Buyer information updated
    8 Aug 2025, 09:09 BST
Lots and requirements (1)
Published by the contracting authority
  • Lot 1 · #1
    Individual lot title not published
    complete
    Published valueNot published
    The source published no individual title or description for this lot.
    Contract periodNot published
    EligibilityNot published
    Options / renewalNot published
Timeline
  1. Procedure published
    19 Jun 2026, 08:19 BST
  2. Submission deadline
    14 Apr 2026, 10:00 BST
  3. Award active
    Not published · Not published
  4. Contract active
    Signed 15 Jun 2026, 00:00 BST · £638,000
Commercial outcome and competition
Awards
FCS SOFTWARE SOLUTIONS LIMITED
Not published · Not published · active
Contracts
Electoral Management System (EMS)
£638,000 · signed 15 Jun 2026, 00:00 BST · active
Contract period: 15 Jun 2026, 00:00 BST — 31 May 2029, 23:59 BST
Bid statisticsNo aggregate bid statistics published
Buyer and organisations in this procedure

Durham County Council

Contracting authority GB-PPON-PMPB-8772-VYWM
View buyer profile

  • Durham County Council
    buyer

    GB-PPON: PMPB-8772-VYWM
    Corten House, Dunholme Close, Durham, UKC14, DH1 5WB, GB
    zoe.embleton@durham.gov.uk

  • FCS SOFTWARE SOLUTIONS LIMITED
    supplier

    GB-COH: 12107115 · GB-PPON: PHXV-5164-NPHJ
    C/O Fcs Lasermail Wood Lane, Birmingham, UKG31, B24 9QL, GB
    sales@fcssoftware.co.uk
Documents (1)
Official links; attachments are not copied

  • Not published

    tender
    conflictOfInterest
Related procedures (0)
No data
No related procedures published