Elections Stationery

Requirements for Elections: Lot 1 includes: • Ordinary Poll Cards • Postal Poll Cards • Empty Property Poll Cards • Postal Voting Packs • Ballot Papers • Tendered Ballot Papers The printing of poll cards and postal vote poll cards for the purpose of all elections and referenda during the Contract Period for dispatch by Royal Mail or other providers, or returned to Councils for hand delivery. The printing of all ballot papers for all elections and referenda held during the Contract Period. The printing of Postal Voting Packs (including outer envelope, Envelope A, Envelope B, Postal Vote Statement, instruction sheet) and associated mail house functions including their loading, sealing and posting via a postal provider or returned to the relevant Council for in-house loading for all elections and referenda during the Contract Period.

Requirements for Canvassing / Electoral Registration: Lot 2 includes: • Annual Canvas – Initial Mail (CCAs, CCBs or CFs) • Annual Canvas – Reminder Mail (CCBs or CFs) • Annual Canvas – Final Reminder (CFs) • Annual Canvas – Invitation to Register (ITRs) • Annual Canvas – Reminder to Register (ITRs) • Annual Canvas – Final Reminder to Register ((ITRs) • Postal Vote Applications The printing of forms (CCAs, CCBs, CFs and ITRs) information leaflets and envelopes for the purpose of the annual canvass; and associated mail house functions including their loading, sealing and posting via a postal provider or to be returned to the local authority for hand delivery – to be approved by the individual Councils.

Requirements for other ‘Business as Usual’ day to day activities: Lot 3 includes: • PI Refresh • ITR • Letter - Single Side to Four Sides • BRE The printing and posting out of day to day correspondence via a hybrid mail service on an ad hoc basis. This could include but not limited to ITRs, registration confirmations, postal and proxy forms and acknowledgements, opt-out acknowledgements and Type-A Reviews