Election Printing & Software

{
  "id": "067897-2025",
  "tag": [
    "award",
    "contract"
  ],
  "date": "2025-10-23T15:21:15+01:00",
  "ocid": "ocds-h6vhtk-05d2ac",
  "buyer": {
    "id": "GB-PPON-PZQQ-4816-TPLW",
    "name": "King's Lynn and West Norfolk Borough Council"
  },
  "awards": [
    {
      "id": "1",
      "items": [
        {
          "id": "1",
          "relatedLot": "1",
          "deliveryAddresses": [
            {
              "region": "UKH16",
              "country": "GB",
              "countryName": "United Kingdom"
            }
          ],
          "additionalClassifications": [
            {
              "id": "48000000",
              "scheme": "CPV",
              "description": "Software package and information systems"
            },
            {
              "id": "79800000",
              "scheme": "CPV",
              "description": "Printing and related services"
            }
          ]
        }
      ],
      "title": "Election Printing & Software",
      "value": {
        "amount": 300000,
        "currency": "GBP",
        "amountGross": 360000
      },
      "status": "pending",
      "renewal": {
        "description": "Up to 1 year"
      },
      "documents": [
        {
          "id": "067897-2025",
          "url": "https://www.find-tender.service.gov.uk/Notice/067897-2025",
          "format": "text/html",
          "noticeType": "UK5",
          "description": "Transparency notice on Find a Tender",
          "documentType": "awardNotice",
          "datePublished": "2025-10-23T15:21:15+01:00"
        }
      ],
      "suppliers": [
        {
          "id": "GB-COH-02263092",
          "name": "CIVICA ELECTION SERVICES LIMITED"
        }
      ],
      "hasRenewal": true,
      "milestones": [
        {
          "id": "1",
          "type": "futureSignatureDate",
          "status": "scheduled",
          "dueDate": "2025-10-30T23:59:59Z"
        }
      ],
      "relatedLots": [
        "1"
      ],
      "aboveThreshold": true,
      "contractPeriod": {
        "endDate": "2028-02-28T23:59:59Z",
        "startDate": "2026-03-01T00:00:00Z",
        "maxExtentDate": "2029-02-28T23:59:59Z"
      },
      "mainProcurementCategory": "services"
    }
  ],
  "tender": {
    "id": "DA-BT 25/26/028",
    "lots": [
      {
        "id": "1",
        "status": "complete",
        "suitability": {
          "sme": true
        }
      }
    ],
    "title": "Election Printing & Software",
    "status": "complete",
    "documents": [
      {
        "id": "conflictOfInterest",
        "description": "Not published",
        "documentType": "conflictOfInterest"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
      "scheme": "UKPGA"
    },
    "description": "Production, printing and distribution of poll cards, postal votes and ballot papers. Including licensing for Electoral Management Software.",
    "procurementMethod": "direct",
    "procurementMethodDetails": "Direct award",
    "procurementMethodRationale": "The supplier has been providing the service since 2021 following a competitive Procurement Exercise and includes critical benefits such as Data transmission to printers.\nChanging supplier at this stage will result in a significant investment in officer time and pose huge risks such as Election Petitions or court hearings",
    "procurementMethodRationaleClassifications": [
      {
        "id": "additionalRepeatExtensionPartialReplacement"
      }
    ]
  },
  "parties": [
    {
      "id": "GB-PPON-PZQQ-4816-TPLW",
      "name": "King's Lynn and West Norfolk Borough Council",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKH16",
        "country": "GB",
        "locality": "King's Lynn",
        "postalCode": "PE30 1EX",
        "countryName": "United Kingdom",
        "streetAddress": "King's Court, Chapel Street"
      },
      "details": {
        "url": "http://www.west-norfolk.gov.uk",
        "classifications": [
          {
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE",
            "description": "Public authority - sub-central government"
          }
        ]
      },
      "identifier": {
        "id": "PZQQ-4816-TPLW",
        "scheme": "GB-PPON"
      },
      "contactPoint": {
        "email": "procurementtenders@west-norfolk.gov.uk"
      }
    },
    {
      "id": "GB-COH-02263092",
      "name": "CIVICA ELECTION SERVICES LIMITED",
      "roles": [
        "supplier"
      ],
      "address": {
        "region": "UKI44",
        "country": "GB",
        "locality": "London",
        "postalCode": "SE1 9LQ",
        "countryName": "United Kingdom",
        "streetAddress": "Southbank Central"
      },
      "details": {
        "url": "https://www.civica.com/en-gb/campaigns/civica-election-services/",
        "vcse": false,
        "scale": "large"
      },
      "identifier": {
        "id": "02263092",
        "scheme": "GB-COH"
      },
      "contactPoint": {
        "email": "electionservices@civica.com"
      },
      "additionalIdentifiers": [
        {
          "id": "PPGC-9469-GPCM",
          "scheme": "GB-PPON"
        }
      ]
    }
  ],
  "language": "en",
  "initiationType": "tender"
}