Election Printing & Software

Official notice

Authority: Borough Council of Kings Lynn and West Norfolk (Local council)

Direct awardSME suitable

Sectors: Software Packages & ERP (48)Business Services & Consultancy (79) Delivery: East of England (UKH16)

Awarded value£300,000published award · exc. VAT

Award in standstill Not publishedno call for competition

Award (standstill) to CIVICA ELECTION SERVICES LIMITED

What is being bought

Published requirement description

Production, printing and distribution of poll cards, postal votes and ballot papers. Including licensing for Electoral Management Software.

The lotProcurement structure

single lot · no lot value published

Lot #1AwardedSME

Delivery: East of EnglandEligibility: SME eligible

48000000 Software package and information systems 79800000 Printing and related services

Procedure terms & legal framework

From the official record

Procedure method: Direct award
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Notice status: Awarded without competition
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Direct award (no call for competition)
GPA / WTO covered: Unspecified in notice
Recurring procurement: Unspecified in notice
First published: 23 Oct 2025, 15:21 BST
Last source update: 23 Oct 2025, 15:21 BST
Authority reference: DA-BT 25/26/028
FTS notice number: 2025/S 000-067897
Latest notice: Transparency notice (UK5)
Delivery area: East of England (UKH16)
Official registry OCID: ocds-h6vhtk-05d2ac Find a Tender

Why no open competition: Additional Repeat Extension Partial Replacement
Published justification: The supplier has been providing the service since 2021 following a competitive Procurement Exercise and includes critical benefits such as Data transmission to printers.
Changing supplier at this stage will result in a significant investment in officer time and pose huge risks such as Election Petitions or court hearings

Notice history

2 events · 1 release on Find a Tender · since 23 Oct 2025

Transparency notice published
23 Oct 2025, 15:21 BST
UK5
Contract signature expected
30 Oct 2025, 23:59 GMT
scheduled

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1some still in standstill

Awarded value £300,0001 award exc. VAT

Awarded to	Value	Date	Status
CIVICA ELECTION SERVICES LIMITED1 Mar 2026 – 28 Feb 2028 · up to 28 Feb 2029Extensions: Up to 1 year	£300,000	—	Standstill

Contracting authority & participating public bodies

King's Lynn and West Norfolk Borough Council

Contracting authorityPublic authority - sub-central government GB-PPON: PZQQ-4816-TPLW King's Court, Chapel Street, King's Lynn, East of England, PE30 1EXContact email

Bidders & participating suppliers

1 commercial party on the notice

CIVICA ELECTION SERVICES LIMITEDAwarded supplierGB-COH: 02263092GB-PPON: PPGC-9469-GPCM Southbank Central, London, London, SE1 9LQContact email

Official documents & specifications (1)

Official links; attachments are not copied

Notices published for this procedure

Transparency notice awardTransparency noticeUK5Transparency notice on Find a Tender23 Oct 2025, 15:21 BST