Find a TenderAwarded

Published 11 May 2023, 11:39 BST

Official UK procurement notice

EF0064 Framework agreement for the provision of repair, supply and fit of hydraulic hoses for vehicle and plant

Official notice

Authority: Fife Council (Local council)

Framework agreementServicesOpen procedureSME suitable

Sectors: Chemical products (24)Transport Equipment & Vehicles (34)Repair & Maintenance (50) Delivery: Scotland (UKM72)

Framework ceiling (notional)Value not publishedframework ceiling, not attributable revenue

Submissions closed 14 Jun 2023awarded 13 Dec 2023

What is being bought

Published requirement description

The repair, supply and fit of Hydraulic Hoses for Vehicles and Plant Equipment

Recurrence: 3-4 years

CPV: Hydraulic fluids · Parts and accessories for vehicles and their engines · Parts of other vehicles · Repair, maintenance and associated services of vehicles and related equipment · Spare parts for goods vehicles, vans and cars

How this framework works

From the published notice

Places: up to 3 suppliers · 5 bids received (1.7 per place) · 3 appointed (full)

The lotProcurement structure

single lot · no lot value published

Lot #1Fife Council intend to establish a framework agreement with multiple suppliers for the…AwardedRenewal

Fife Council intend to establish a framework agreement with multiple suppliers for the repair, supply and fit of Hydraulic Hoses (inclusive of a suitable breakdown call-out facility). The Contract will provide a service for a variety of Council fleet vehicles including refuse vehicles, sweepers and gritters. Additional information: Bidders are required to provide a climate change plan in response to SPD question 4C7

Delivery: Scotland

Extensions: Fife Council may require additional purchases under this contract which have not been specifically detailed in the "specification" however any additional purchases will be in full accordance with the requirements of Regulation 72 of the Public Contract (Scotland) Regulations 2015. · Renewal in 4 yearsVariant bids: not allowed

24951300 Hydraulic fluids 34224200 Parts of other vehicles 34300000 Parts and accessories for vehicles and their engines 34330000 Spare parts for goods vehicles, vans and cars 50100000 Repair, maintenance and associated services of vehicles and related equipment

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 50%Price: 50%

Published award criteria (2)

Quality: 50
Price: 50

Conditions of participation3

Suitability
The relevant selection criteria will be included in the SPD Scotland module.
Economic & financial standing
The relevant selection criteria will be included in the SPD Scotland module.
Minimum: The relevant selection criteria will be included in the SPD Scotland module.
Technical & professional ability
The relevant selection criteria will be included in the SPD Scotland module.
Minimum: The relevant selection criteria will be included in the SPD Scotland module.

What this means for your bid

Price carries 50 of 100 points: a 10% discount moves about 5 points. This one is won on the number: sharpen the price before polishing the prose.
“EF0064 Framework agreement for the provision of repair, supply and fit…” is a framework: the contest is a place on its panel, up to 3 suppliers, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached

Procedure method: Open procedure
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Services
Notice status: Awarded
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Framework agreement
Who may use this agreement: Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: Yes · 3-4 years
First published: 11 May 2023, 11:39 BST
Last source update: 19 Dec 2023, 11:28 GMT
Award evaluation window: 12 Jun 2023 – …
Authority reference: EF0064
FTS notice number: 2023/S 000-037259
Classification (CPV): Hydraulic fluidsParts and accessories for vehicles and their enginesParts of other vehiclesRepair, maintenance and associated services of vehicles and related equipmentSpare parts for goods vehicles, vans and cars
Delivery area: Scotland (UKM72)
Official registry OCID: ocds-h6vhtk-03c7e8 Find a Tender

Contract terms

Electronic trading: e-invoicing allowed · electronic ordering · electronic payment

Review and risk notes

Review procedure: Economic operators should approach the contracting authority in the first instance. However, the only formal remedy is to apply to the courts:
An economic operator that suffers, or is at risk of suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015 or the Procurement Reform (Scotland) Act 2014, may bring proceedings in the Sheriff Court or the Court of Session

Publisher note: Economic operators may be excluded from this competition if they are in breach of any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015. (SC Ref:753319)

How it was run

Official notice

Run through: Public Contracts Scotland · Who buys & how to bid on PCS

Supplier login requiredLanguage: EN

Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding

Appointment period ends: 14 Jun 2023, 15:00 BST
Submission channel: {"electronicSubmission"}
Accepted languages: en
Bids opened: 12 Jun 2023, 12:00 BST

Detailed submission instructions & authority contactsFrom official release

www.publiccontractsscotland.gov.uk ↗

Timeline

12 Jun 2023 → 19 Dec 2023 · 3 dates

Bids opened
12 Jun 2023, 12:00 BST
Admission / appointment period endsperiod end, not a bid countdown
14 Jun 2023, 15:00 BST
Notice published
19 Dec 2023, 11:28 GMT

Notice history

2 events · 4 releases on Find a Tender · since 12 Jun 2023

Deadline moved to 14 Jun 2023, 15:00 BST
12 Jun 2023, 09:09 BST
+2 days · was 12 Jun 2023, 12:00 BST
Status changed to complete
19 Dec 2023, 11:28 GMT

Published amendments (2 · 1 deadline change)

When	What	Before	After	Shift
—	DeadlineTime limit · IV.2.2	12 Jun 2023	14 Jun 2023	+2 d
—	Bid openingConditions for opening of tenders · IV.2.7	12 Jun 2023	14 Jun 2023	+2 d

II.2.11) Information about options Please note the following amendment for question 11.21.11 Information about options: Fife Council may require additional purchases under this contract which have not been specifically detailed in the "specification" however any additional purchases will be in full accordance with the requirements of Regulation 72 of the Public Contract (Scotland) Regulations 2015…

Deadline changed

Routine re-releases (4)

2023-05: 1 release · 11 May 2023

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Suppliers appointed 3admitted to the panel · see the list ↓

Bids received 55 from SMEs

Contracts signed 1latest 13 Dec 2023

1 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

Contract 037259-2023-EF0064-1
Signed
13 Dec 2023
Value
£360,000
Status
active

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
5bids · 5 electronic · 5 from abroad	5	—	—

Contracting authority & participating public bodies

Fife Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Bankhead, Glenrothes, Scotland, KY7 5LTContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

Kirkcaldy Sheriff Court and Justice of the Peace CourtReview body Kirkcaldy

Framework contractors & participating bidders

3 commercial parties on the notice

Bowen Fluid Engineering LtdFramework contractor Unit 3, Forties Gateway , Barham Road, Rosyth, UK, KY11 2WPContact phone
MacAulay Plant Services LtdFramework contractor Unit 2, 59 west Benhar Road, Shotts, Scotland, ML7 5PGContact phone
Pirtek GlasgowFramework contractor Block 12 Unit 2 Clydesmill Drive, Cambuslang Investment park, Glasgow, Scotland, G32 8RGContact phone

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.