Official UK procurement notice
EEAST - Vehicle Spares & Parts
Authority: East of England Ambulance Service NHS Trust (Central government)
What is being bought
Published requirement descriptionThe East of England Ambulance Service NHS Trust (“the Contracting Authority”) is seeking a Supplier for the supply and delivery of OEM, or equivalent, and aftermarket vehicle spare parts, materials, consumables and associated equipment to its eleven (11) workshops.
The Supplier will be required to supply and deliver the required vehicle parts at least twice a day (AM and PM) six (6) days a week and on Public Holidays during the site’s operational hours, in an efficient and cost effective manner.
The Supplier will also provide stock management services through the utilisation of their own stock management system to analyse run rate of parts and provide sufficient holding of parts allocation.
The Supplier may also be required to provide vehicle parts and spares to the eighteen (18) Make Ready Hubs stationed across the region.
This tender will be a single ‘lot’ tender.
- The authority expects to re-tender this requirement around 1 Dec 2030, 23:59 GMT.
- No preliminary market engagement: Renewal of current service
CPV: Clutches and associated parts · Vehicle jacks, clutches and associated parts
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£19,000,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Technical Envelope: 50%
- Commercial Documents: 50%
Published award criteria (2)
- Technical Envelope: See invitation to tender documents
- Commercial Documents: See invitation to tender documents
- Price carries 50 of 100 points: a 10% discount moves about 5 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Yes · next expected 1 Dec 2030
- First published
- 17 Sept 2025, 16:41 BST
- Last source update
- 5 Dec 2025, 13:28 GMT
- Award evaluation window
- Submission end – 6 Nov 2025
- Authority reference
25-T06- FTS notice number
2025/S 000-057483- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-059c97Find a Tender
How it was run
Official notice- Submission deadline
- 15 Oct 2025, 12:00 BST
- Clarification deadline
- 6 Oct 2025, 17:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
17 Sept 2025 → 10 Feb 2026 · 8 dates- Tender notice published398 days ago17 Sept 2025, 16:41 BST
- Clarification questions by379 days ago6 Oct 2025, 17:00 BST
- Submission deadline371 days ago15 Oct 2025, 12:00 BST
- Award decision expected by348 days ago6 Nov 2025, 23:59 GMT
- Assessment summaries sent320 days ago5 Dec 2025
- Latest notice published320 days ago5 Dec 2025, 13:28 GMT
- Standstill ends308 days ago16 Dec 2025, 23:59 GMT
- Contract starts253 days ago10 Feb 2026
Notice history
4 events · 2 releases on Find a Tender · since 17 Sept 2025- Tender notice published17 Sept 2025, 16:41 BSTUK4
- Contract award notice published5 Dec 2025, 13:28 GMTUK6
- Status changed to complete5 Dec 2025, 13:28 GMT
- Contract signature expected30 Dec 2025, 23:59 GMTscheduled
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| fleet factors limited10 Feb 2026 – 9 Feb 2029 · up to 9 Feb 2031Extensions: three (3) year contract with the option to extend for two (2) x further periods of twelve (12) months · Options: three (3) year contract with the option to extend for two (2) x further periods of twelve (12) months | £19,000,000 | 5 Dec 2025standstill to 16 Dec 2025 | Standstill |
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 1final-stage tenders | 0 | 0 | — |
Who bid
- wonFleet Factors Limited · North East England
Bidders as named on the Procurement Act 2023 award notice. “Won” means the bidder holds an award on this notice.
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- Fleet Factors LimitedAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedNotices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender