Education Case Management System

{
  "id": "014322-2026",
  "tag": [
    "planning"
  ],
  "date": "2026-02-17T13:42:58Z",
  "ocid": "ocds-h6vhtk-06560c",
  "buyer": {
    "id": "GB-PPON-PPHJ-6982-JPXY",
    "name": "the Education Authority"
  },
  "tender": {
    "id": "EDiS-25-006",
    "lots": [
      {
        "id": "1",
        "status": "planning",
        "hasRenewal": true,
        "suitability": {
          "sme": true
        },
        "contractPeriod": {
          "endDate": "2031-09-22T23:59:59+01:00",
          "startDate": "2026-09-23T00:00:00+01:00",
          "maxExtentDate": "2036-09-22T23:59:59+01:00"
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryAddresses": [
          {
            "region": "UKN",
            "country": "GB",
            "countryName": "United Kingdom"
          }
        ],
        "additionalClassifications": [
          {
            "id": "72000000",
            "scheme": "CPV",
            "description": "IT services: consulting, software development, Internet and support"
          },
          {
            "id": "48000000",
            "scheme": "CPV",
            "description": "Software package and information systems"
          },
          {
            "id": "48100000",
            "scheme": "CPV",
            "description": "Industry specific software package"
          },
          {
            "id": "48190000",
            "scheme": "CPV",
            "description": "Educational software package"
          },
          {
            "id": "48311000",
            "scheme": "CPV",
            "description": "Document management software package"
          },
          {
            "id": "48330000",
            "scheme": "CPV",
            "description": "Scheduling and productivity software package"
          }
        ]
      }
    ],
    "title": "Education Case Management System",
    "value": {
      "amount": 6000000,
      "currency": "GBP",
      "amountGross": 7200000
    },
    "status": "planning",
    "legalBasis": {
      "id": "2023/54",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
      "scheme": "UKPGA"
    },
    "description": "***This is not a tender exercise*** The Education Authority Northern Ireland (EANI) would like to invite participation in a Preliminary Market Engagement (PME) exercise to seek the views of the market for the provision of an Education Case Management System as part of the EdIS Programme of work. The case management solution is required to facilitate the administration and support provided by EA pupil support services to over 317,000 pupils and their parents, approximately 1100 schools and approximately 8109 school governors and to integrate and connect data across EA and School systems (once the rollout of Schools Management System completes) to improve data quality, process and support to all children and young people. The purpose of this PME exercise is for EANI to gain an understanding of the latest developments and innovative solutions available and will be used to assist EANI in gaining a better understanding of the feasibility of the requirements, the most appropriate procurement and operational approach, the capacity of the market to deliver the requirements and an opportunity for the market to highlight any possible risks or issues. This PME exercise also seeks to identify indicative costs to help inform the business case on the commercial aspects for the delivery and implementation of solution(s). For the avoidance of doubt, this is the scoping phase of the project and is not part of any formal procurement process and there is no commitment at this stage to carry out such a process. Any information gathered will not be considered in any future tender exercise. Please note that participation or non-participation in this PME exercise shall not prevent any supplier from participating in any future procurement process, nor is it intended that any information provided shall place any supplier at an advantage or disadvantage in any future procurement exercise. Further information including the questionnaire can be downloaded from the documents section of the CfT on eTendersNI.",
    "communication": {
      "futureNoticeDate": "2026-05-12T23:59:59+01:00"
    },
    "aboveThreshold": false,
    "mainProcurementCategory": "services"
  },
  "parties": [
    {
      "id": "GB-PPON-PPHJ-6982-JPXY",
      "name": "the Education Authority",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKN06",
        "country": "GB",
        "locality": "Belfast",
        "postalCode": "BT12NQ",
        "countryName": "United Kingdom",
        "streetAddress": "40 Academy Street"
      },
      "details": {
        "classifications": [
          {
            "id": "publicAuthorityCentralGovernment",
            "scheme": "UK_CA_TYPE",
            "description": "Public authority - central government"
          },
          {
            "id": "GB-NIR",
            "scheme": "UK_CA_DEVOLVED_REGULATIONS",
            "description": "Northern Irish devolved regulations apply"
          }
        ]
      },
      "identifier": {
        "id": "PPHJ-6982-JPXY",
        "scheme": "GB-PPON"
      },
      "contactPoint": {
        "email": "business.procure@eani.org.uk"
      }
    }
  ],
  "language": "en",
  "planning": {
    "documents": [
      {
        "id": "014322-2026",
        "url": "https://www.find-tender.service.gov.uk/Notice/014322-2026",
        "format": "text/html",
        "noticeType": "UK2",
        "description": "Preliminary market engagement notice on Find a Tender",
        "documentType": "marketEngagementNotice",
        "datePublished": "2026-02-17T13:42:58Z"
      }
    ],
    "milestones": [
      {
        "id": "engagement",
        "type": "engagement",
        "status": "scheduled",
        "dueDate": "2026-03-10T23:59:59+00:00",
        "description": "Further information including the questionnaire can be downloaded from the documents section of the CfT on eTendersNI. Interested suppliers are asked to complete and return the questionnaire."
      }
    ]
  },
  "initiationType": "tender"
}