Find a TenderAwardedContract details notice
Published 3 Feb 2026, 09:59 GMT

Official UK procurement notice

ED0411-26 1036 Phear Park, Exmouth and The Green, Broadclyst - Resurfacing Works

Official notice

Authority: East Devon District Council (Local council)

WorksBelow threshold - open competitionBelow thresholdSME suitable
Published estimate£146,500£175,800 inc. VAT0.7% below published estimate
Submissions closed 9 Mar 2026awarded 13 Mar 2026
Awarded to E & J W Glendinning Limited
Contract term 2 moends 22 May 2026 · up to 5 Jun 2026 with extensions · starts 30 Mar 2026

What is being bought

Published requirement description

East Devon District Council Request the provision of works of resurfacing 1No. car park and 1No. park footpath as below: Phear Park is located in Exmouth (SY00735 81558) with vehicle entrance and exit access via Withycombe Road. Pedestrian access can be found via 2No. footbridges across Withycombe Brook to the north and footpath access from the southeast corner. The park includes an inner and outer circular footpath providing access to a playpark, skate park and Exmouth College to the north east. The footpath’s condition varies with severe rutting and scouring at the eastern portion, shallow scouring in the north and cracking due to tree root growth on the southern section. Therefore, requiring overlay and regulating surface course. ‘The Green’ Car Park is located immediately next to Victory Hall in Broadclyst (SX98330 97187) with entrance and exit access via Hellings Gardens leading to B3181. The tarmac surfaced car park is linear with bay parking lining along each border. Pedestrian access is available from the northwest and southwest corners of the site. The car park’s surfacing has areas of shallow scouring to the surface course and localised potholes towards the entrance of the site. Therefore, requiring overlay and regulating surface course.

CPV: Construction work

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 2 moSMEPublished value£146,500
Contract period: 30 Mar 2026 – 22 May 2026 (2 mo) · up to 5 Jun 2026 with extensionsValue: £146,500 exc. VAT · £175,800 inc. VAT
Delivery: South WestEligibility: SME eligible
Extensions: Extension in the event of programme delay - weather, holiday restrictions etc.
Pre-qualification & selection criteria (PQQ)1
  • Condition of participation

    As per the ITT.

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 20%Price: 80%
Published award criteria (2)
  • Price
  • Quality
Conditions of participation1
  • Condition of participation

    As per the ITT.

What this means for your bid
  • Price carries 80 of 100 points: a 10% discount moves about 8 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Works
Notice status
Awarded
Procurement threshold
Below threshold
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
3 Feb 2026, 09:59 GMT
Last source update
17 Apr 2026, 10:16 BST
Authority reference
ED0411-26
FTS notice number
2026/S 000-009300
Latest notice
Contract details notice (UK7)
Classification (CPV)
Construction work
Delivery area
South West (UKK43)
Official registry OCID
ocds-h6vhtk-061504 Find a Tender

How it was run

Official notice
Run through: Proactis / ProContract · Who buys & how to bid on ProContract
Electronic submission allowed
Submission deadline
9 Mar 2026, 12:00 GMT
Clarification deadline
24 Feb 2026, 12:00 GMT
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Detailed submission instructions & authority contactsFrom official release

Suppliers can access the business opportunity via Supplying the South West Procurement portal at www.supplyingthesouthwest.org.uk ↗. Register your expression of interest to the advert and then automatic access will be provided to the competition documentation, terms and conditions and any supporting information. This information can be downloaded for completion and/or questions completed online.Your submission can be started on the same system/page where you downloaded the documentation. The authority does not accept submission from any other method.

Timeline

3 Feb 2026 → 17 Apr 2026 · 5 dates
  1. Tender notice published268 days ago
    3 Feb 2026, 09:59 GMT
  2. Clarification questions by247 days ago
    24 Feb 2026, 12:00 GMT
  3. Submission deadline234 days ago
    9 Mar 2026, 12:00 GMT
  4. Contract starts213 days ago
    30 Mar 2026, 00:00 BST
  5. Latest notice published195 days ago
    17 Apr 2026, 10:16 BST

Notice history

5 events · 3 releases on Find a Tender · since 3 Feb 2026
  1. Tender notice published
    3 Feb 2026, 09:59 GMT
    UK4
  2. Contract award notice published
    13 Mar 2026, 16:15 GMT
    UK6
  3. Status changed to complete
    13 Mar 2026, 16:15 GMT
  4. Contract signature expected
    3 Apr 2026, 23:59 BST
    scheduled
  5. Contract details notice published
    17 Apr 2026, 10:16 BST
    UK7

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £145,5001 award exc. VAT
Bids received 44 from SMEs
Contracts signed 1latest 7 Apr 2026
Awarded toValueDateStatus
E & J W Glendinning LimitedSMEED0411-26 1036 Phear Park and The Green Resurfacing Works6 Apr 2026 – 29 May 2026 · up to 26 Jun 2026Extensions: Due to poor weather conditions.£145,50013 Mar 2026Awarded

Contracts

  • ED0411-26 1036 Phear Park, Exmouth and The Green, Broadclyst - Resurfacing Works · E & J W Glendinning LimitedSME

    Signed
    7 Apr 2026
    Value
    £145,500
    Period
    7 Apr 2026 – 29 May 2026 · up to 22 Jun 2026 with extensions
    Status
    active
    Extensions
    Extension until 22nd June 2026 to be given at the discretion of the EDDC Engineer due to poor weather and/or holiday restrictions.

Bid statistics published by the authority

BidsSMEVCSEValid bid range
4final-stage tenders40—

Contracting authority & participating public bodies

East Devon District Council

Contracting authorityPublic authority - sub-central government GB-PPON: PLPC-3866-LXMN East Devon District Council, Honiton, South West, EX14 1EJContact name, email, phone

Bidders & participating suppliers

1 commercial party on the notice
  • E&J W Glendinning LtdAwarded supplierGB-PPON: PPNX-9185-JCPX Glentor, Ashburton, Newton Abbot, South West, TQ13 7LFContact email

Official documents & specifications (3)

Official links; attachments are not copied

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender