E-Recruitment Solution (All Wales)

Official notice

Authority: The Police and Crime Commissioner for North Wales (Police & fire)

Direct awardSME suitable

Sectors: IT Services & Software (72) Delivery: Wales (UKL)

Awarded value£500,000published award · exc. VAT

Awarded 1 Jun 2026no call for competition

Awarded to Oleeo Plc, Oleo

What is being bought

Published requirement description

North Wales Police were the Procurement lead for the 4 Welsh Police Forces on a contract for the provision and implementation of an E-recruitment system 8 years ago.

The high level category requirements were for the system to be able to deal with;

Multi job posting services
Applicant tracking (ATS) and campaign management service
Candidate screening and assessment
Candidate profiling
Applicant ID and Background Referencing
Reporting
Bi-lingual Site
Multiple application forms
Surveys

The E-recruitment system provided by Oleeo under the current contract is now well embedded into each of the 4 Forces and is integrated in some way with other systems now.

The lotProcurement structure

single lot · no lot value published

Lot #1AwardedSME

Delivery: WalesEligibility: SME eligible

72000000 IT services: consulting, software development, Internet and support

Procedure terms & legal framework

From the official record

Procedure method: Direct award
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Notice status: Awarded without competition
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Direct award (no call for competition)
GPA / WTO covered: Unspecified in notice
Recurring procurement: Unspecified in notice
First published: 8 Apr 2026, 10:50 BST
Last source update: 25 Jun 2026, 15:38 BST
Authority reference: NWP.2006.001
FTS notice number: 2026/S 000-059962
Latest notice: Contract details notice (UK7)
Delivery area: Wales (UKL)
Official registry OCID: ocds-h6vhtk-067da8 Find a Tender

Why no open competition: Switching Direct Award
Published justification: This system is a key part of the recruitment process, previously bought via a framework agreement.
it is too expansive to change systems
system is fully bilingual
better cost solution by going directly to supply

Notice history

4 events · 3 releases on Find a Tender · since 8 Apr 2026

Transparency notice published
8 Apr 2026, 10:50 BST
UK5
Contract award notice published
25 Jun 2026, 15:27 BST
UK6
Contract details notice published
25 Jun 2026, 15:38 BST
UK7
Contract signature expected
13 Jul 2026, 23:59 BST
scheduled

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £500,0001 award exc. VAT

Contracts signed 1latest 25 Jun 2026

Awarded to	Value	Date	Status
Oleeo Plc, OleoSMEjoint award14 Jul 2026 – 9 Apr 2031	£500,000	1 Jun 2026	Awarded

Contracts

E-Recruitment Solution (All Wales) · Oleeo Plc, OleoSME
Signed
25 Jun 2026
Value
£500,000
Period
14 Jul 2026 – 9 Apr 2031
Status
active
3 agreed KPIs: System Availability · System Fault Response Times P1 · System Fault Response Times
- System Availability, System Availability
- System Fault Response Times P1, System Fault Response Times
- System Fault Response Times, System Fault Response Times all but P1

Contracting authority & participating public bodies

The Police and Crime Commissioner for North Wales

Contracting authorityPublic authority - sub-central governmentWelsh devolved regulations apply GB-PPON: PXZV-7812-NGMV North Wales Police HQ, Glan Y Don, Abergele Road,, Colwyn Bay, North Wales, Wales, LL29 8AWContact name, email, phone

Bidders & participating suppliers

2 commercial parties on the notice

Oleeo LimitedAwarded supplierGB-COH: 03813540 5-7 Bridgeworks, London, London, SW19 8DRContact name, email
OleoAwarded supplierGB-COH: 14211026GB-PPON: PHWB-2125-PCLV Grovelands House, Grovelands Industrial Estate, Coventry, West Midlands, CV7 9NEContact email

Official documents & specifications (3)

Official links; attachments are not copied

Notices published for this procedure

Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender25 Jun 2026, 15:38 BST
Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender25 Jun 2026, 15:27 BST
Transparency notice awardTransparency noticeUK5Transparency notice on Find a Tender8 Apr 2026, 10:50 BST