Official UK procurement notice
E Portfolio System (Provision of)
Authority: City of Sunderland College (Education)
What is being bought
Published requirement descriptionThe College has a requirement to contract for the provision of a modern, fully compliant E Portfolio system to support the delivery, tracking, assessment, quality assurance and reporting of apprenticeship standards.
- The authority expects to re-tender this requirement around 31 Jan 2034, 23:59 GMT.
CPV: E-learning services · Higher education services · Industry specific software package · Software package and information systems
The lotProcurement structure
single lot · value publishedLot #1RenewalPublished value£0
- Extensions
- Extension options at discretion of the College
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published — the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (4)
- Quality — 45%
- Added Value — 10%
- Costs — 30%
- Social Value — 15%
Published award criteria (4)
- Costs
- Quality
- Added Value
- Social Value
No conditions of participation were published on the notice; check the tender documents.
- Price carries 30 of 100 points — a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring — the tender pack may use another formula.
Competition analysis · published record, not a forecast of who will bid
How City of Sunderland College buys Industry specific software package (CPV 4810) — and who usually turns up
City of Sunderland College’s own published record, next to the published market for the same work. Frameworks and DPS are kept out: they attract a different number of bids. Whole-market view: Industry specific software package (CPV 4810) →
How the contest usually goes
Winner shares use published awards; bid and price charts use contested lots.
i
How often small and medium firms win.
Share of awards where the winner’s size is known.
The counts under this question show how many awards have a known supplier size.
No small-firm winners recorded among this authority’s published awards in this sample.
i
How often local firms win similar work.
Winners with a registered address in the delivery region, out of awards with a known address.
Here, local means registered in North East England (authority’s region).
A local branch does not count if the registered address is elsewhere.
Most of this buyer’s recorded winners are registered outside North East England.
i
How long buyers here take to decide after bids close.
Middle value in days from the deadline to the first award notice, on competitions that published both dates.
Only decided tenders count, so slow ones still waiting are not in.
Half of these awards were announced within 31 days of the bid deadline.
i
How often work is awarded with no recorded rival.
Direct awards and tenders where every published lot count shows one bid.
The market share is a minimum: some awards have no bid count.
Thin markets produce this too; it is not proof of a tailored specification.
Awards are recorded, but published direct routes and bid counts do not establish this buyer’s share.
How many bids did past lots attract?
i
How many bids past lots received.
Each colour is a bid-count range. Only competed lots with a published count are included.
Past bids do not predict this tender.
1 bid0% / 17%
2–333% / 50%
4–60% / 17%
7+67% / 17%
How did awards compare with estimates?
i
Where winning prices landed against estimates.
Each colour shows awards below, close to or above the published estimate, one lot at a time.
Past prices are a guide, not a bid price.
Below estimate75%
Within ±2%17%
Above estimate8%
Assess each lot i
What past awards tell you about each lot.
See the forecast, this buyer’s earlier suppliers and firms with relevant wins.
No supplier is confirmed as a bidder.
i
What past awards tell you about each lot.
See the forecast, this buyer’s earlier suppliers and firms with relevant wins.
No supplier is confirmed as a bidder.
Open a lot for its forecast, this buyer’s previous supplier and possible competitors — from published award history, not a bid list
Lot #1CPV 4810No real estimate
i
How many bids this lot may attract.
The forecast uses similar past competitions. The bar shows either that forecast or past bid counts; the line below says which.
Each lot shows its own forecast based on its own category; forecasts for different lots of the same notice are not comparative.
A forecast, not a list of bidders.
1 bid7%
2–327%
4–640%
7+26%
i
Where the winning price may land.
The forecast uses similar awards and the buyer’s estimate. The band covers the middle half of likely prices.
No comparable awards for this lot yet.
A guide, not a price to bid.
Who has supplied this buyer on similar work? i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
| Supplier | This buyer’s earlier contract | Lot | Award value | Match |
|---|---|---|---|---|
| — | ||||
Who could compete for this lot? i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
| Supplier | Won in this category | Live contracts | Award vs estimate |
|---|---|---|---|
Fujitsu Services LtdLarge | £1.8bn46 awards in 36m · last 2 months ago | 1 live · £29m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | 21% below n=4 |
Academia LtdLarge | £82m57 awards in 36m · last this month | 6 live · £10.0m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | 34% below n=2 |
RM Education LtdLarge | £97m15 awards in 36m · last 2 months ago | 1 live · £2.0m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | at estimate n=8 |
ONEADVANCED LIMITEDLarge | £11m25 awards in 36m · last this month | 14 live · £6.0m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | no comparable pairs |
Aptem LtdSME | £3.5m12 awards in 36m · last this month | 3 live · £434k iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | at estimate n=2 |
Coverage and what to read with care
- Each figure explains itself. The on a figure says what it is, how it is counted and which scope this notice’s own record came from (class, division, all categories, or the authority’s 24-month row). The two sides are never blended. A lot’s own market is read at its delivery region where the lot names one; where it names several, or none that can be resolved, the chart falls back to the UK-wide record for the same category and says so under the bar. An empty cell means the source published nothing usable. Long form: Methodology.
- When we call out a difference. A buyer figure is only flagged against the market when the sample is large enough that the gap is unlikely to be chance; at most two callouts appear, always phrased as a comparison with both numbers and the sample size.
- Coverage (re-measured 5 Oct on the live record, 94,497 awarded procedures of the last three years). 51 % publish a bid count and 72 % a delivery region, so the market column reads the authority’s registered region when the notice names none, labelled. Of the 17,687 award-vs-estimate pairs, 34 % sit exactly on the estimate — the buyer published the award at the figure it advertised. n is on every figure; a thin sample is muted, never hidden, and a distribution is not drawn as percentages below ten observations.
- “Match”, text similarity, the expected-bid figure and the distribution drawn beneath it are model outputs, not published facts or win probabilities. Find a Tender does not publish who is bidding. Never shown: contact details, payment behaviour, or a recommended price.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Open for tender
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Yes · next expected 31 Jan 2034
- First published
- 12 Oct 2026, 15:22 BST
- Last source update
- 12 Oct 2026, 15:49 BST
- Award evaluation window
- Submission end — 18 Jan 2027
- Authority reference
T26/0260- FTS notice number
2026/S 000-096206- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Not published
- Official registry OCID
ocds-h6vhtk-0785ccFind a Tender
How to participate & submission route
Official notice Submit via In-tend- Requests to participate (first stage)
- —
- Tender submission deadline
- 6 Nov 2026, 12:00 GMT
- Clarification deadline
- 6 Nov 2026, 12:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
8 published dates · Europe/London- Planning notice published1 day ago12 Oct 2026, 15:22 BST
- Tender notice published1 day ago12 Oct 2026, 15:49 BST
- Market engagementearlier today12 Oct 2026, 23:59 BSTThe College have held discussions with suppliers operating in the relevant market to better understand available solutions and current market capabilities. This has included product demonstrations from suppliers. This engagement was solely for information gathering purposes. No supplier supported the engineering of the specification.
- Next notice expectedin 1 day13 Oct 2026, 23:59 BST
- Clarification questions byin 24 days6 Nov 2026, 12:00 GMT
- Submission deadlinein 24 days6 Nov 2026, 12:00 GMT
- Award decision expected byin 98 days18 Jan 2027, 23:59 GMT
- Contract startsin 111 days1 Feb 2027
Commercial outcome & contract awards
Nothing awarded yet- Awards (0)
- No award published
- Contracts (0)
- No contract published
- Bid statistics
- No aggregate bid statistics published
Notice history
8 events · 2 releases on Find a Tender · since 12 Oct 2026- Tender notice published12 Oct 2026, 15:49 BSTUK4
- Published value updated12 Oct 2026, 15:49 BST
- Status changed to active12 Oct 2026, 15:49 BST
- Procurement method changed12 Oct 2026, 15:49 BST
- Deadline published: 6 Nov 2026, 12:00 GMT12 Oct 2026, 15:49 BST
- First tender notice published12 Oct 2026, 15:49 BST
- Preliminary market engagement notice published12 Oct 2026, 15:22 BSTUK2
- First planning notice published12 Oct 2026, 15:22 BST
Contracting authority & participating public bodies
Official documents & specifications (2)
Official links; attachments are not copiedNotices published for this procedure
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender