Official UK procurement notice
Dynamic Purchasing System - Working with the private sector and private registered providers to deliver temporary accommodation solutions
Authority: Birmingham City Council (Local council)·Consortium: 4 public authorities
What is being bought6 lots · detail below
Published requirement descriptionBirmingham City Council invited suppliers to submit applications to join a dynamic purchasing system (DPS) for the procurement of temporary accommodation through the private rented sector and private registered providers of social housing. The DPS will last for 2 years, with the option to extend for a further 2 years in yearly increments. Call off contracts awarded under the DPS may be in place for up to 2 years. The purpose of the DPS is to support the Council's statutory duty to provide temporary accommodation to vulnerable households under the housing Act 1996, the Homelessness Act 2002 and the Homeless Reduction Act 2017. The council does recognise that due to demand, properties may be acquired out of City. We would expect the properties are no more than an hour's journey time away from the City Centre using public transport. All accommodation must meet the most current health and safety standards relevant to the accommodation type.
CPV: Accommodation services · Housing services · Letting services of short-stay furnished accommodation · Real estate services
How this dynamic market works
From the published notice- Type
- Dynamic market
- Bids received
- 11 bids on the busiest of 6 lots · 10 suppliers appointed
Lots and requirements (6)Procurement structure
6 lots · no lot values publishedLot #1Studio/1BedroomedAwardedRenewal
1 bed flat/studio - 2 occupants. The accommodation offered should match its description, for example a one bedroomed flat, should have a living room, bedroom, kitchen and bathroom but can be situated on any floor. A studio flat must have a separate toilet and bathroom but can have either a share kitchen and living room, or a shared bedroom and living room. The council will not accept properties if they do not meet the required standards and may terminate the use if they fall below those standards. The properties must be furnished to the standard set out in the Specification and all furniture must be compliant with the relevant
safety regulations or standards, clean and fit for purpose.
Lot #2Two BedroomedAwardedRenewal
2 bedrooms - 4 occupants. The accommodation offered should match its description, for example a one bedroomed flat, should have a living room, bedroom, kitchen and bathroom but can be situated on any floor. A studio flat must have a separate toilet and bathroom but can have either a share kitchen and living room, or a shared bedroom and living room. The council will not accept properties if they do not meet the required standards and may
terminate the use if they fall below those standards. The properties must be furnished to the standard set out in the Specification and all furniture must be compliant with the relevant
safety regulations or standards, clean and fit for purpose.
Lot #3Three BedroomedAwardedRenewal
3 bedrooms - 5-6 occupants. The accommodation offered should match its description, for example a one bedroomed flat, should have a living room, bedroom, kitchen and bathroom but can be situated on any floor. A studio flat must have a separate toilet and bathroom but can have either a share kitchen and living room, or a shared bedroom and living room. The council will not accept properties if they do not meet the required standards and may
terminate the use if they fall below those standards. The properties must be furnished to the standard set out in the Specification and all furniture must be compliant with the relevant
safety regulations or standards, clean and fit for purpose.
Lot #4Four BedroomedAwardedRenewal
4 bedrooms - 7-8 occupants. The accommodation offered should match its description, for example a one bedroomed flat, should have a living room, bedroom, kitchen and bathroom but can be situated on any floor. A studio flat must have a separate toilet and bathroom but can have either a share kitchen and living room, or a shared bedroom and living room. The council will not accept properties if they do not meet the required standards and may
terminate the use if they fall below those standards. The properties must be furnished to the standard set out in the Specification and all furniture must be compliant with the relevant
safety regulations or standards, clean and fit for purpose.
Lot #5Five BedroomedAwardedRenewal
5 bedrooms - 8-10 occupants. The accommodation offered should match its description, for example a one bedroomed flat, should have a living room, bedroom, kitchen and bathroom but can be situated on any floor. A studio flat must have a separate toilet and bathroom but can have either a share kitchen and living room, or a shared bedroom and living room. The council will not accept properties if they do not meet the required standards and may
terminate the use if they fall below those standards. The properties must be furnished to the standard set out in the Specification and all furniture must be compliant with the relevant
safety regulations or standards, clean and fit for purpose.
Lot #6Six BedroomedAwardedRenewal
6 bedrooms - 10-12 occupants. The accommodation offered should match its description, for example a one bedroomed flat, should have a living room, bedroom, kitchen and bathroom
but can be situated on any floor. A studio flat must have a separate toilet and bathroom but can have either a share kitchen and living room, or a shared bedroom and living room. The council will not accept properties if they do not meet the required standards and may terminate the use if they fall below those standards. The properties must be furnished to the standard set out in the Specification and all furniture must be compliant with the relevant
safety regulations or standards, clean and fit for purpose.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
- “Dynamic Purchasing System - Working with the private sector and…” is a dynamic market: the contest is a place on its panel, not a single contract.
Procedure terms & legal framework
From the official record- Procedure method
- Restricted procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Dynamic market
- Who may use this agreement
- Any qualifying supplier may apply while the market is open
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 7 Oct 2022, 12:25 BST
- Last source update
- 13 Feb 2024, 10:25 GMT
- Authority reference
P0756- FTS notice number
2024/S 000-004747- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0373d9Find a Tender
How it was run
Official notice- Admission period ends
- 11 Nov 2022, 12:00 GMT
- Submission channel
- {"electronicSubmission","written"}
- Accepted languages
- en
Timeline
11 Nov 2022 → 13 Feb 2024 · 2 dates- Admission / appointment period endsperiod end, not a bid countdown11 Nov 2022, 12:00 GMT
- Notice published13 Feb 2024, 10:25 GMT
Notice history
4 events · 4 releases on Find a Tender · since 18 Oct 2023- Status changed to complete18 Oct 2023, 15:39 BST
- Buyer details updated18 Oct 2023, 15:39 BST
- Buyer details updated5 Feb 2024, 15:25 GMT
- Buyer details updated13 Feb 2024, 10:25 GMT
Routine re-releases (4)
- 2022-10: 1 release · 7 Oct 2022
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast15 suppliers are admitted to this dynamic market without individual award values or dates, see the supplier list below.
Contracts
Contract 004747-2024-1
- Signed
- 31 Dec 2023
- Value
- £17,765
- Status
- active
Contract 004747-2024-2
- Signed
- 31 Dec 2023
- Value
- £291,951
- Status
- active
Contract 004747-2024-3
- Signed
- 31 Dec 2023
- Value
- £301,957
- Status
- active
Contract 004747-2024-4
- Signed
- 31 Dec 2023
- Value
- £293,805
- Status
- active
Contract 004747-2024-5
- Signed
- 31 Dec 2023
- Value
- £159,769
- Status
- active
Contract 004747-2024-6
- Signed
- 31 Dec 2023
- Value
- £43,183
- Status
- active
Contract 003726-2024-1
- Signed
- 30 Sept 2023
- Value
- £103,472
- Status
- active
Contract 003726-2024-2
- Signed
- 30 Sept 2023
- Value
- £262,554
- Status
- active
Contract 003726-2024-3
- Signed
- 30 Sept 2023
- Value
- £319,464
- Status
- active
Contract 003726-2024-4
- Signed
- 30 Sept 2023
- Value
- £297,466
- Status
- active
Contract 003726-2024-5
- Signed
- 30 Sept 2023
- Value
- £73,969
- Status
- active
Contract 003726-2024-6
- Signed
- 30 Sept 2023
- Value
- £90,609
- Status
- active
Contract 030801-2023-1
- Signed
- 30 Jun 2023
- Value
- £569,949
- Status
- active
Contract 030801-2023-2
- Signed
- 30 Jun 2023
- Value
- £655,356
- Status
- active
Contract 030801-2023-3
- Signed
- 30 Jun 2023
- Value
- £257,411
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Studio/1Bedroomed | 2bids · 2 electronic | — | — | — |
| 2 · Two Bedroomed | 10bids · 10 electronic | — | — | — |
| 3 · Three Bedroomed | 11bids · 11 electronic | — | — | — |
| 4 · Four Bedroomed | 7bids · 7 electronic | — | — | — |
| 5 · Five Bedroomed | 3bids · 3 electronic | — | — | — |
| 6 · Six Bedroomed | 2bids · 2 electronic | — | — | — |
Contracting authority & participating public bodies
2 public bodies on the noticeDispute resolution & review bodies
- High Court of England and WalesReview body
Suppliers admitted to the dynamic market
11 commercial parties on the notice- Ace Letting LtdAdmitted to the market
- Claremont LivingAdmitted to the market
- Ezzi Lettings Solutions LtdAdmitted to the market
- KPJ Property ServicesAdmitted to the market
- Kwik Let PropertiesAdmitted to the market
- PDS Property Management LtdAdmitted to the market
- Second City Housing LtdAdmitted to the market
- Secured Housing LtdAdmitted to the market
- Select Care Solutions LtdAdmitted to the market
- Select Care Solutions LtdAdmitted to the market
- Umbrella Housing LtdAdmitted to the market
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria