Official UK procurement notice
DSE World Exhibition Event Build Stand
Authority: Department for International Trade (Central government)
What is being bought
Published requirement descriptionThe procurement of a new events management agency who specialise in event stand builds. The agency will be required to design stands to the defined requirements that is consistent with that of UK DSE's audience of VVIP’s, VIP’s, ministerial and military delegations.
The agency will be required to design, brand, construct/build and install/breakdown stands that promote UK Government and UK DSE utilising images and messages focused on the UK defence and security sector with regards to export. The stands must be flexible to ensure that when necessary changes can be implemented at late notice, with the ability to re-use elements to maintain a low carbon foot print and save on cost.
Each stand should provide the option to have a dedicated project manager who would book exhibition space, liaise with UK companies (where applicable) and travel out to the event itself.
The agency will also be expected to make all the necessary on-site arrangements for installation/breakdown, AV, power, rigging (where applicable) lighting, internet connections, freighting, drayage, on site handling, contractor’s passes, stand disposal, have a project manager on site for the duration of the event with good communication skills to manage these requirements, provide professional catering and hosting, cleaning, and all auxiliary requirements.
The agency will need to have appropriate accreditation with event and exhibition bodies (ESSA and The British Assessment Bureau) and ensure that stand design and construction complies with the regulations and requirements of the venue, event organisers, Health & Safety and security.
A Pre-Market Engagement Virtual Event is due to take place 24 August 2021. Timing and further details of the event are to be confirmed. If you are interested in attending, please contact: [email protected]
Additionally please use the following link to register on the Market Communications and Research Dynamic Purchasing System (DPS), selecting the relevant links under the "Communications Marketplace" heading: supplierregistration.cabinetoffice.gov.uk/dps ↗
CPV: Exhibition stands · Exhibition, fair and congress organisation services
The lotProcurement structure
single lot · no lot value publishedLot #1To provide an innovative design concept to attract UK and International VVIP’s, VIP,…Planned
To provide an innovative design concept to attract UK and International VVIP’s, VIP, ministerial and military delegations to the UK DSE stand and UK group.
To ensure that there is a continuity of design recognised throughout the exhibitions programme to a high standard that meets the audience expectations.
The agency needs to ensure the following:
- Ability to deliver the first exhibition FIDAE 2022 (5-10 April 2022).
- Provide an innovative design.
- That the production quality meets that of the audience as specified.
- To ensure that the contractor has the ability to adhere to the production schedules and deadlines, and that they are able to complete the exhibition programme to timelines agreed.
- Has the ability to provide a robust service with a 24hr production/project management facility, for pre-production and installation/breakdown.
- To be able to be flexible and adjust to changing project plans and accommodate alternations as required.
- To be able to work within a specified budget.
- That all health and safety, exhibitors/organisers and security regulations and rules are adhered to.
- That they are able to demonstrate that they can work with and provide support to UK companies participating within the UK DSE groups. To be able meet their requirements as requested and agreed with UK DSE project manager.
- To be able to provide an innovative design reflecting the DSE Brand Guidelines including but not specific to the ‘arch’ feature.
- To be able to provide a quote for overseas shows inclusive of an overseas supplier.
Procedure terms & legal framework
From the official record · publisher note attached- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Past planning notice
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 9 Aug 2021, 22:45 BST
- Last source update
- 9 Aug 2021, 22:45 BST
- FTS notice number
2021/S 000-019255- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-02d2a6Find a Tender
Publisher note: A Pre-Market Engagement Virtual Event is due to take place 24 August 2021. Timing and further details of the event are to be confirmed. If you are interested in attending, please contact [email protected]. Additionally please use the following link to register on the Market Communications and Research Dynamic Purchasing System (DPS), selecting the relevant links under the "Communications Marketplace" heading: https://supplierregistration.cabinetoffice.gov.uk/dps#research
How it was run
Official notice- Submission deadline
- —
Timeline
9 Aug 2021 → 10 Dec 2021 · 2 dates- Notice published9 Aug 2021, 22:45 BST
- Tender notice expected10 Dec 2021
Commercial outcome & contract awards
Pipeline notice- Awards (0)
- No award published
- Contracts (0)
- No contract published
- Bid statistics
- No aggregate bid statistics published
Contracting authority & participating public bodies
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.