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Published 15 Dec 2022, 14:37 GMT

Official UK procurement notice

DPS - Transportation Tender

Official notice

Authority: London Borough of Hillingdon (Local council)

Dynamic market4 lotsServicesOpen procedureMax 2 lots per supplier
Sectors: Transport & Passenger Services (60) Delivery: UK
Dynamic market estimate£3,374,574total for 4 lots · market-wide estimate, not attributable revenue
Submissions closed 6 Jan 2023awarded 4 Sept 2023
Lots 4max 2 won per supplier

What is being bought4 lots · detail below

Published requirement description

The Contract is for the provision of transportation providers to provide Home to School Transport and Transport for Adult Clients both older people and with learning disabilities and complex needs.

The purpose of this procurement is to establish a DPS for the provision of Transportation Services for Adults, Children, Looked After Children and Young People with Special Educational Needs (SEN).

The term of the contract is for 4 years with the possibility of an optional 3-year extension. The intention is that the DPS is an entirely electronic process and routes will be awarded to providers on the DPS using reverse E-auction. The Council makes no guarantee of business / business volumes.

The Council is seeking a diverse range of Adults, Children, Looked After Children and Young People’s Transportation including cars, MPV’s, minibuses, small and large accessible vehicles, larger buses and coaches of all sizes capable of transporting wheelchair users. There is no limit on the number of Service Providers who can be admitted and, additional Service Providers can join the DPS during the term of the DPS, subject to their applications meeting the Qualification requirements.

Joining the DPS

Transportation Providers wishing to join the DPS are required to review and agree the tender documentation and complete the online ITT via Capital E Sourcing. A pass or fail (set out in this document) for the Evaluation Criteria must be met/passed before the Provider will be admitted to the DPS. The full ITT pack is available on the ESourcing Portal www.capitalesourcing.com ↗

CPV: Housing services · Transport services (excl. Waste transport)

How this dynamic market works

From the published notice
Type
Dynamic market
Bids received
37 bids on the busiest of 2 lots · 46 suppliers appointed
Electronic auction
yes

Lots and requirements (4)Procurement structure

4 lots · 2 with a published value · win at most 2 of them · evaluation weights differ by lot
Lot #1Floating Support ServiceCancelledLot estimate not published

The contract is for the provision of transportation providers to provide Home to School Transport and Transport for Adult Clients both older people and with learning disabilities and complex needs.

The purpose of this procurement is to establish a DPS for the provision of Transportation Services for Adults, Children, Looked After Children and Young People with Special Educational Needs (SEN).

The term of the contract is for 4 years with the possibility of an optional 3-year extension.

The intention is that the DPS is an entirely electronic process and routes will be awarded to providers on the DPS using reverse E-auction. There is no guarantee of business or business volume.

The Council is seeking a diverse range of Adults, Children, Looked After Children and Young People’s Transportation including cars, MPV’s, minibuses, small and large accessible vehicles, larger buses and coaches of all sizes capable of transporting wheelchair users. There is no limit on the number of Service Providers who can be admitted and, additional Service Providers can join the DPS during the term of the DPS, subject to their applications meeting the Qualification requirements.

Joining the DPS

Transportation Providers wishing to join the DPS are required to review and agree the tender documentation and complete the online ITT via Capital ESourcing. A pass or fail (set out in this document) for the Evaluation Criteria must be met/passed before the Provider’ will be admitted to the DPS. The full ITT pack is available on the ESourcing Portal www.capitalesourcing.com ↗

Delivery: UK
Extensions: Initial term for four years with an option to extend for a further three years
60000000 Transport services (excl. Waste transport)
Lot #2Outreach/In reach Service for Rough SleepersCancelledLot estimate not published

To provide an Outreach/In reach service for Rough Sleepers

Delivery: UK
Extensions: Option to extend for 5 years
70333000 Housing services
Lot #3Floating Support Service for Rough SleeperRenewalPublished value£921,689

The London Borough of Hillingdon are seeking providers to carry out the Rough Sleepers Services. Lot 1 is for a Floating Support Service. Further details of the full specification can be found within the tender pack on our tender portal www.capitalesourcing.com ↗

Lot 1 Floating Support Service

The aim is for the Service to provide housing-related support to enable rough sleepers and those at risk of rough sleeping who have accepted an offer of accommodation to gain or regain the necessary skills to enable them to sustain their tenancy, live independently and participate in their community.

Delivery: UK
Extensions: Initial term for two years with an option to extend for a further five years dependent on grant funding becoming available. · This will be dependent on whether additional grant funding becomes available at the end of the two year period and also will be reviewed at the end of the contract dependent on the needs of the service.Variant bids: not allowed
70333000 Housing services
Lot #4Outreach/In reach Service for Rough SleepersRenewalPublished value£2,452,885

The London Borough of Hillingdon are seeking providers to carry out the Rough Sleepers Services. Lot 2 is for an Outreach/In reach Service. Further details of the full specification can be found within the tender pack on our tender portal www.capitalesourcing.com ↗

Delivery: UK
Extensions: Initial term for two years with an option to extend for a further five years dependent on grant funding becoming available. · This is dependent on the needs of the service at the end of the contract period and whether grant funding becomes available.Variant bids: not allowed
70333000 Housing services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored

Lots publish different evaluation splits; there is no single procedure weighting.

LotPriceQualitySplit
1 · Floating Support Service100%—
2 · Outreach/In reach Service for Rough Sleepers40%60%
What this means for your bid
  • Price carries 40–100 points depending on the lot. Read the split per lot below.
  • “DPS - Transportation Tender” is a dynamic market: the contest is a place on its panel, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Dynamic market
Who may use this agreement
Any qualifying supplier may apply while the market is open
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
15 Dec 2022, 14:37 GMT
Last source update
21 Nov 2023, 14:01 GMT
Award evaluation window
17 Jan 2023 – …
FTS notice number
2023/S 000-034409
Classification (CPV)
Housing servicesTransport services (excl. Waste transport)
Delivery area
UK
Official registry OCID
ocds-h6vhtk-038dd5 Find a Tender

How it was run

Official notice
Run through: portal not identified
Language: EN
Admission period ends
6 Jan 2023, 12:00 GMT
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Bids opened
17 Jan 2023, 12:00 GMT
Detailed submission instructions & authority contactsFrom official release

www.capitalesourcing.com ↗

Timeline

6 Jan 2023 → 21 Nov 2023 · 3 dates
  1. Admission / appointment period endsperiod end, not a bid countdown
    6 Jan 2023, 12:00 GMT
  2. Bids opened
    17 Jan 2023, 12:00 GMT
  3. Notice published
    21 Nov 2023, 14:01 GMT

Notice history

4 events · 5 releases on Find a Tender · since 16 Jan 2023
  1. Buyer details updated
    16 Jan 2023, 15:24 GMT
  2. Status changed to complete
    19 Apr 2023, 09:42 BST
  3. Buyer details updated
    19 Apr 2023, 09:42 BST
  4. Buyer details updated
    21 Nov 2023, 14:01 GMT
Published amendments (1 · 0 deadline changes)
WhenWhatBeforeAfterShift
—Dateiv.2.2—27 Jan 2023

1 amendment published without a description.

Routine re-releases (5)
  • 2023-01: 1 release · 16 Jan 2023
  • 2022-12: 1 release · 15 Dec 2022

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 46admitted to the panel · see the list ↓
Bids received 37busiest of 2 lots
Contracts signed 20latest 4 Sept 2023

48 suppliers are admitted to this dynamic market without individual award values or dates, see the supplier list below.

Contracts

All 9 of these contracts carry the same published figure, £75,700,000, the dynamic market's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.

  • Contract 034409-2023-1

    Signed
    4 Sept 2023
    Value
    ceiling above
    Status
    active

  • Contract 034409-2023-2

    Signed
    4 Sept 2023
    Value
    ceiling above
    Status
    active

  • Contract 034409-2023-3

    Signed
    4 Sept 2023
    Value
    ceiling above
    Status
    active

  • Contract 034409-2023-4

    Signed
    4 Sept 2023
    Value
    ceiling above
    Status
    active

  • Contract 034409-2023-5

    Signed
    4 Sept 2023
    Value
    ceiling above
    Status
    active

  • Contract 034409-2023-6

    Signed
    4 Sept 2023
    Value
    ceiling above
    Status
    active

  • Contract 034409-2023-7

    Signed
    4 Sept 2023
    Value
    ceiling above
    Status
    active

  • Contract 034409-2023-8

    Signed
    4 Sept 2023
    Value
    ceiling above
    Status
    active

  • Contract 034409-2023-9

    Signed
    4 Sept 2023
    Value
    ceiling above
    Status
    active

  • Rough Sleepers Tender - Floating Support Service

    Signed
    14 Apr 2023
    Value
    £834,086
    Status
    active

  • Rough Sleepers Tender - Outreach In reach Service

    Signed
    14 Apr 2023
    Value
    £2,439,007
    Status
    active

  • DPS - Transportation Tender

    Signed
    3 Apr 2023
    Value
    —
    Status
    active

  • DPS - Transportation Tender

    Signed
    3 Apr 2023
    Value
    —
    Status
    active

  • DPS - Transportation Tender

    Signed
    3 Apr 2023
    Value
    —
    Status
    active

  • DPS - Transportation Tender

    Signed
    3 Apr 2023
    Value
    —
    Status
    active

  • DPS - Transportation Tender

    Signed
    3 Apr 2023
    Value
    —
    Status
    active

  • DPS - Transportation Tender

    Signed
    3 Apr 2023
    Value
    —
    Status
    active

  • DPS - Transportation Tender

    Signed
    3 Apr 2023
    Value
    —
    Status
    active

  • DPS - Transportation Tender

    Signed
    3 Apr 2023
    Value
    —
    Status
    active

  • DPS - Transportation Tender

    Signed
    3 Apr 2023
    Value
    —
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Floating Support Service37bids——£0 – £75,700,000
2 · Outreach/In reach Service for Rough Sleepers3bids———
Whole notice———£0 – £75,700,000

Contracting authority & participating public bodies

London Borough of Hillingdon

Contracting authorityLocal CouncilRegional or local authorityGeneral public services London, Hillingdon, UK, LondonContact email

Dispute resolution & review bodies

  • High Court of England and WalesReview bodyReview contact point London

Suppliers admitted to the dynamic market

48 commercial parties on the notice
  • AMAC EXPRESS SERVICESAdmitted to the market 223 WATFORD ROAD, HARROW, HA1 3UA, London, UK
  • Airport On Time LimitedAdmitted to the market Suite 111 Legacy Centre Hampton Road West, Feltham, England, TW13 6DH, Feltham, UK, TW13 6DH
  • Apollo Cars of Ickenham LimitedAdmitted to the market Devine & Co. Chartered Accountants 242/242A Farnham Road, Slough, Berkshire SL1 4XE, Slough, UK, SL1 4XE
  • Archmile LtdAdmitted to the market Unit 30, Sarum Complex, Salisbury Road, Uxbridge UB8 2RZ, Uxbridge, UK, UB8 2RZ
  • Aspire Cars G/X LimitedAdmitted to the market 184 Rutland Avenue, High Wycombe, England, HP12 3JG, High Wycombe, UK, HP12 3JG
  • BITTACY CS LTDAdmitted to the market 2A BITTACY HILL MILL HILL LONDON LONDON NW7 1LB, London, UK, NW7 1LB
  • Barre TransportAdmitted to the market Office 16 Aquis House, 27-37 Station Road, Hayes, UK, UB3 4DX
  • Brent Couriers LtdAdmitted to the market 245 Kingsbury Road, London, NW9 8UG, London, UK, NW9 8UG
  • Car Chase Motors LtdAdmitted to the market 60 Heston Grange Hounslow TW50 EW, London, UK, TW5 0EW
  • Central ExpressAdmitted to the market 50 High Street, Southall, UK, UB1 3DB
Show 38 more suppliers
  • City CareAdmitted to the market 102 Mile End Road, London, UK, E1 4UN
  • Commonwealth Coaches LtdAdmitted to the market Holloway Farm, Harmondsworth Road, Middlesex UB7 9JS, London, UK
  • Cruise Minibuses LtdAdmitted to the market Cruise Minibuses Ltd UNIT 4E Berrite Estate Iron Bridge Road West Drayton UB7 8HY, London, UK, UB7 8HY
  • Delta TransportAdmitted to the market Unit 2 Strata House, 34a Waterloo Road London NW2 7UH, London, UK, NW2 7UH
  • ECT CharityAdmitted to the market Greenford Depot, Greenford Road, Greenford, UB6 9AN, London, UK, UB6 9AN
  • Fleet Cars Private HireAdmitted to the market Units 1-2 Canons Park Station, Whitchurch Lane, Edgware HA8 6RN, London, UK, HA8 6RN
  • GRAYS ESSEX LTDAdmitted to the market Suit AI 63, Vista Building, Salisbury Rd, Hounslow TW4 6JQ, London, UK, TW4 6JQ
  • Go CarsAdmitted to the market 79 Coldharbour Lane, Hayes, UK, UB3 3EF
  • Hillingdon Community TransportAdmitted to the market Block B, 128 Harlington Road, Hillingdon, Middlesex UB8 3EU, London, UK, UB8 3EU
  • Home to SchoolAdmitted to the market 89 Cold Harbour Lane, Hayes, UK, UB3 3EF
  • Islington Car Service LtdAdmitted to the market 195 Holloway Road, London N7 8DJ, London, UK, N7 8DJ
  • JND Travels LtdAdmitted to the market 30 Whytcroft, Hounslow TW5 9HH, London, UK, TW5 9HH
  • Jimac Radio Cars LtdAdmitted to the market 205 Lower Clapton Road, Hackney, London, E5 8EG, London, UK, E5 8EG
  • K2 Cars LimitedAdmitted to the market Unit 2, Eastcote Station, Field End Road, Pinner, HA5 1QZ, London, UK, HA5 1QZ
  • KEW CAR LTDAdmitted to the market Abbey House,450 Bath Road,West Drayton, UB7 0EB, London, UK, UB7 0EB
  • LONDON UNIQUE CHAUFFEUR LTDAdmitted to the market Compound - 8 Magnet Road East Lane Business Park, Wembley HA9 7RG England, London, UK, HA9 7RG
  • Lanesra Transport ServicesAdmitted to the market Unit 9, 194 Fore Street, London, United Kingdom, N18 2JB, London, UK, N18 2JB
  • LibaanAdmitted to the market 21 Printing House Lane, Hayes, UK, UB3 1AP
  • London Bus Group LtdAdmitted to the market PO BOX 445, RUISLIP, HA4 4GW, London, UK, HA4 4GW
  • Lucketts of WatfordAdmitted to the market 15 King Street, Watford WD18 0BW, Watford, UK, WD18 0BW
  • Master Cars UK LtdAdmitted to the market 15 Boston Road, London, UK, W7 3SL
  • Metro HomecareAdmitted to the market 9 Larcom Street, London, UK, SE17 1RT
  • Move 4 WorldAdmitted to the market 2 Lynwood Avenue, Harrow, UK, HA2 9PR
  • Neasden GroupAdmitted to the market "5 Graham House London UB49JL, London, UK, UB49JL
  • Neasden HoldingsAdmitted to the market 814 Crown House, NW107PN London, London, UK, NW10 7PN
  • Olympia Transport LtdAdmitted to the market 55 ARUNDEL DRIVE, HARROW, HA2 8PN, London, UK, HA2 8PN
  • Olympic (South) LimitedAdmitted to the market c/o LSR Management Ltd, Unit C2A Comet Studios, De Havilland Court, Penn St, Amersham, Bucks. HP7 0PX, Amersham, UK, HP7 0PX
  • Premier Minicab Services UK LtdAdmitted to the market 135 Ewell Road, Surbiton, KT6 6AL, Surbiton, UK, KT6 6AL
  • SAMAFAL FAMILIES ASSOCIATION LIMITEDAdmitted to the market The Ark, Unit 1 Marsh House, 500 Montagu Rd, Edmonton, Enfield, N9 0UR, Enfield, UK, N9 0UR
  • Signature Transfers LtdAdmitted to the market 470 alexandra Avenue, Harrow, HA2 9TL, Harrow, UK, HA2 9TL
  • Skool CarzAdmitted to the market 150a The Crossways, Heston, TW5 0JR, London, UK, TW5 0JR
  • Somlight Travel LTDAdmitted to the market "SUITE 612A CROWN HOUSE, North Circular Road London NW10 7PN ", London, UK, NW10 7PN
  • Speedy Radio Cars LtdAdmitted to the market 1 The Parade Sudbury Heights Avenue Greenford Middlesex UB6 0LZ, Greenford, UK, UB6 0LZ
  • Sunrise Transport UK LtdAdmitted to the market 302 Lady Margaret Road Southall Middlesex UB1 2NQ, London, UK, UB1 2NQ
  • Thames Reach Charity LtdAdmitted to the market The Employment Academy, 29 Peckham Road, Southwark, London, UK, SE5 8UA
  • Trinity Homeless ProjectsAdmitted to the market Redford House, Redford Way, Uxbridge, Uxbridge, UK, UB8 1SZ
  • V V LinkAdmitted to the market 17 Westminster Business Centre Printing house lane Hayes UB3 1AP, London, UK, UB3 1AP
  • Wembley Hire LimitedAdmitted to the market 112 Wembley Park Drive, Wembley HA9 8HS, London, UK, HA9 8HS

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.