Official UK procurement notice
Domestic Gas Boiler/Appliance Maintenance and Annual Servicing/Safety Checks
Authority: Falkirk Council (Local council)
What is being bought
Published requirement descriptionFramework Agreement award for the provision of Gas Heating Maintenance and Annual Servicing/Safety Checks to Council Housing Properties within the Falkirk Council Area of operation.
- Recurrence: November 2029
CPV: Gas appliance maintenance services
How this framework works
From the published notice- Places
- up to 5 suppliers · 3 bids received (0.6 per place) · 3 appointed
- Framework period
- 4 yrs from 1 Apr 2026
The lotProcurement structure
single lot · value publishedLot #1Provision of a Domestic Gas Heating Maintenance and Annual Servicing/Safety Checks to…AwardedPublished value£5,300,000
Provision of a Domestic Gas Heating Maintenance and Annual Servicing/Safety Checks to Council Housing Properties within the Falkirk Council Areas of Operations.
Key aims is the delivery of annual service & safety checks of all Council gas central heating installations to all applicable Council houses within the Falkirk Council Area, timeously and to the required standard, providing a competitive, reliable and customer-focused service.
The works mainly comprise of:-
- Maintenance Service of gas appliances including all breakdowns
- Emergency response time of 3 hours of notification
- 24 hours / 7 days a week emergency cover
- Provide sufficient heating (temporary heaters) and hot water facilities in the event that gas appliances will be inoperative overnight or long period of time.
- Provision of spare parts and components
- Annual Safety Checks/Servicing as instructed on a monthly basis.
- Arranging program of service works as instructed to ensure each Council property with gas appliances is safety checked within the timescales provided. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Qualitative: 30%
- price: 70%
Published award criteria (2)
- Qualitative: 30
- Price: 70
- Suitability
- All organisations and gas engineers must be registered members of Gas Safe.
- It is a requirement of this tender that if the Bidder is UK based they must hold a valid registration with Companies House. Where the Bidder is UK based but not registered at Companies House they must be able to verify to the Council’s satisfaction that they are trading from the address provided in the tender and under the Company name given.
- Economic & financial standing
A Credit safe credit scoring check will be ran on registered Company Name and Company Number provided by the bidder. Where the resulting Credit Rating score is less than 30/100 the bidder may be excluded from the tender process unless suitable financial information is provided that gives satisfactory assurances to the Council regarding financial risk in appointing the bidder to the contract
Minimum: Employer’s (Compulsory) Liability Insurance = 10 Million GBP Public Liability Insurance = 10 Million GBP Product Liability Insurance = 10 Million GBP Motor Insurance = 5 Million GBP - Technical & professional ability
The contractor or any proposed sub-contractor is to undertake all Domestic Gas Appliance Maintenance and Annual Servicing/Safety Checks in accordance with the current Gas Safety (Installation and Use) Regulations 1998 as amended, (GSIUR 1998).
All contractors, any proposed sub-contractors and operatives shall be registered members of Gas Safe.
Tenderers will provide relevant, valid and current certificates of all operatives proposed to be undertaking Domestic Gas Appliance Maintenance and Annual Servicing/Safety checks and associated works, including sub-contractors, to the Council with their tender bid, demonstrating they are qualified to undertake the works.
Only those operatives who have been evidenced to the Council to hold the required relevant, valid and current qualifications are to be deployed by the successful contractor.
These certificates and qualifications shall clearly identify the proposed individual and clearly evidence the certification of the proposed individual to the satisfaction of the Council.
- Staff
- Names and qualifications of delivery staff must be submitted
- Price carries 70 of 100 points: a 10% discount moves about 7 points. This one is won on the number: sharpen the price before polishing the prose.
- “Domestic Gas Boiler/Appliance Maintenance and Annual Servicing/Safety…” is a framework: the contest is a place on its panel, up to 5 suppliers, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · November 2029
- First published
- 31 Oct 2025, 13:41 GMT
- Last source update
- 25 Feb 2026, 16:28 GMT
- Award evaluation window
- 1 Dec 2025 – …
- Authority reference
PS/452/26- FTS notice number
2026/S 000-017074- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05d80cFind a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
As listed within the tender documentation.
Publisher note: 1. The successful Contractors, and any proposed sub-Contractors, are registered members of Gas Safe. Bidders have submitted documentary evidence of their current and valid membership. 2. The contractor or any proposed sub-contractor is to undertake all Gas Installations and related Gas Services in accordance with the current Gas Safe Installation and Use regulations 1998,(GSIUR 1998). 3. The successful Contractors were required to provide 2 examples from the past 3 years that demonstrated that they have the relevant experience to deliver the services/ supplies as described in part II.2.4 of the Find a Tender Service Contract Notice or the relevant section of the Site Notice. 4.The successful Contractors were required to confirm whether they intend to subcontract and, if so, for what proportion of the contract. 5. The successful Contractors hold a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent). 6. The successful Contractors hold a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with ISO 45001:2018 (or equivalent). 7. The successful Contractors hold a UKAS (or equivalent) accredited independent third party certificate of compliance with BS EN ISO 14001 (or equivalent). (SC Ref:824810)
How it was run
Official noticeTender documents are also served through a separate tool: http://www.publiccontractsscotland.gov.uk ↗
- Appointment period ends
- 4 Dec 2025, 11:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 180 days from the deadline
- Bids opened
- 1 Dec 2025, 11:00 GMT
Timeline
1 Dec 2025 → 1 Apr 2026 · 4 dates- Bids opened323 days ago1 Dec 2025, 11:00 GMT
- Admission / appointment period ends320 days ago · period end, not a bid countdown4 Dec 2025, 11:00 GMT
- Notice published237 days ago25 Feb 2026, 16:28 GMT
- Contract starts203 days ago1 Apr 2026, 00:00 BST
Notice history
2 events · 3 releases on Find a Tender · since 20 Nov 2025- Deadline moved to 4 Dec 2025, 11:00 GMT20 Nov 2025, 16:03 GMT+3 days · was 1 Dec 2025, 11:00 GMT
- Status changed to complete25 Feb 2026, 16:28 GMT
Published amendments (1 · 1 deadline change)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | DeadlineTime limit · IV.2.2 | 1 Dec 2025 | 4 Dec 2025 | +3 d |
| — | Bid openingConditions for opening of tenders · IV.2.7 | 1 Dec 2025 | 4 Dec 2025 | +3 d |
Bidder has requested a short extension to the submission deadline.
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast1 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
Contract 017074-2026-PS 452 26-1
- Signed
- 24 Feb 2026
- Value
- £5,200,000
- Period
- … – 31 Mar 2030
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 3bids · 3 electronic · 3 from abroad | 3 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Falkirk Sheriff Court and Justice of the PeaceReview body
Framework contractors & participating bidders
3 commercial parties on the notice- City Technical Services UK LtdFramework contractor
- Richard Irvin FM LimitedFramework contractor
- Sureserve Compliance North LimitedFramework contractor
Official documents & specifications (1)
Official links; attachments are not copiedTender pack and attachments
- Technical selection criteria