Official UK procurement notice
Domestic Gas Boiler/Appliance Maintenance and Annual Servicing/Safety Checks
Authority: Falkirk Council (Local council)
What is being bought
Published requirement descriptionFramework agreement award for the provision of Gas Heating Maintenance and Annual Servicing/Safety Checks to Council Houses Properties within the following Falkirk Council Areas: -
- Bo'ness.
- Braes.
- Dawson.
- Denny.
- Grangemouth.
- Stenhousemuir.
- Recurrence: November 2025
CPV: Gas appliance maintenance services
How this framework works
From the published notice- Places
- up to 5 suppliers · 5 bids received (1.0 per place) · 5 appointed (full)
- Framework period
- 4 yrs from 1 Apr 2022
The lotProcurement structure
single lot · value publishedLot #1Provision of a Domestic Gas Heating Maintenance and Annual Servicing/Safety Checks to…AwardedPublished value£4,500,000
Provision of a Domestic Gas Heating Maintenance and Annual Servicing/Safety Checks to Council Houses Properties within the Falkirk Council Areas of Bo'ness, Braes, Dawson, Denny, Grangemouth and Stenhousemuir.
Key aims is the delivery of an annual service & safety checks of all Council gas central heating installations to all applicable Council houses within the Falkirk Council Area, timeously and to the required standard, providing a competitive, reliable and customer-focused service.
The works mainly comprise of:-
- Maintenance Service of gas appliances including all breakdowns
- Emergency response time of 3 hours of notification
- 24 hours / 7 days a week emergency cover
- Providing sufficient heating (temporary heaters) and hot water facilities in the event that gas appliances will be inoperative overnight or long period of time
- Provision of spare parts and components
- Annual Safety Checks/Servicing as instructed on a monthly basis.
- Arranging program of service works as instructed to ensure each Council property with gas appliances is safety checked within the timescales provided. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Qualitative: 30%
- price: 70%
Published award criteria (2)
- Qualitative: 30
- Price: 70
- Suitability
- All organisations and gas engineers must be Gas Safe Registered.
- It is a requirement of this tender that if the Bidder is UK based they must hold a valid registration with Companies House. Where the
Bidder is UK based but not registered at Companies House they must be able to verify to the Council’s satisfaction that they are trading
from the address provided in the tender and under the Company name given.
- Economic & financial standing
A Credit safe credit scoring check will be ran on registered Company Name and Company Number provided by the bidder. Where the resulting Credit Rating score is less than 30/100 the bidder may be excluded from the tender process unless suitable financial information is provided that gives satisfactory assurances to the Council regarding financial risk in appointing the bidder to the contract
Minimum: Employer’s (Compulsory) Liability Insurance = 10 Million GBP Public Liability Insurance = 10 Million GBP Product Liability Insurance = 10 Million GBP Motor Insurance = 5 Million GBP - Technical & professional ability
The contractor or any proposed sub-contractor is to undertake all Gas Installations and related Gas Services in accordance with the current Gas Safe Installation and Use regulations 1998,(GSIUR 1998).
All contractors, any proposed sub-contractors and operatives shall be registered members of Gas Safe.
- Staff
- Names and qualifications of delivery staff must be submitted
- Price carries 70 of 100 points: a 10% discount moves about 7 points. This one is won on the number: sharpen the price before polishing the prose.
- “Domestic Gas Boiler/Appliance Maintenance and Annual Servicing/Safety…” is a framework: the contest is a place on its panel, up to 5 suppliers, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · November 2025
- First published
- 15 Nov 2021, 13:15 GMT
- Last source update
- 30 Mar 2022, 11:17 BST
- Award evaluation window
- 16 Dec 2021 – …
- Authority reference
CHS/256/22- FTS notice number
2022/S 000-008512- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-02f69aFind a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
As listed within the tender documentation
Publisher note: 1. The successful Contractors, and any proposed sub-Contractors, are registered members of Gas Safe. Contractors submitted documentary evidence of their current and valid membership within their SPD submission on PCS-Tender and listed them with Appendix B – Certification Summary. 2. Any Electrical work undertaken will be carried out in accordance with the current IET regulations; including completion of appropriate or equivalent NICEIC/SELECT certification, and shall also include certification appropriate to any remedial services required to BS 7671:2018 18th Edition and any subsequent amendments thereto. 3. The successful Contractors were required to provide 2 examples from the past 3 years that demonstrated that they had the relevant experience to deliver the services/ supplies as described in part II.2.4 of the Find a Tender Service Contract Notice or the relevant section of the Site Notice. 4. The successful Contractors were required to confirm whether they intend to subcontract and, if so, for what proportion of the contract. 5. The successful Contractors hold a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO 9001(or equivalent). . 6. The successful Contractors hold a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with ISO 45001:2018 (or equivalent). 7. The successful Contractors hold a UKAS (or equivalent) accredited independent third party certificate of compliance with BS EN ISO 14001 (or equivalent). (SC Ref:688629)
How it was run
Official noticeTender documents are also served through a separate tool: http://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html ↗
- Appointment period ends
- 16 Dec 2021, 11:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 180 days from the deadline
- Bids opened
- 16 Dec 2021, 11:00 GMT
Timeline
16 Dec 2021 → 1 Apr 2022 · 4 dates- Admission / appointment period endsperiod end, not a bid countdown16 Dec 2021, 11:00 GMT
- Bids opened16 Dec 2021, 11:00 GMT
- Notice published30 Mar 2022, 11:17 BST
- Contract starts1 Apr 2022, 00:00 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete30 Mar 2022, 11:17 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast1 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
Contract 008512-2022-CHS/256/22-1
- Signed
- 22 Mar 2022
- Value
- £4,100,000
- Period
- … – 31 Mar 2026
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 5bids · 5 electronic · 5 from abroad | 4 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Falkirk Sheriff Court and Justice of the PeaceReview body
Framework contractors & participating bidders
5 commercial parties on the notice- C Hanlon LtdFramework contractor
- City Technical ServicesFramework contractor
- Gas Call Services LtdFramework contractor
- Richard Irvin FM LimitedFramework contractor
- Saltire Facilities Management LtdFramework contractor
Official documents & specifications (1)
Official links; attachments are not copiedTender pack and attachments
- Technical selection criteria