Official UK procurement notice
DoJ - NIPS - Supply and Delivery of Janitorial Supplies
Authority: Northern Ireland Prison Service (Central government)·Consortium: 2 public authorities
What is being bought4 lots · detail below
Published requirement descriptionThe Northern Ireland Prison Service, (NIPS) wishes to establish a contract(s) for the Supply and Delivery of Janitorial Supplies. This Tender will be divided into the following four (4) Lots/contracts:- Lot 1 – Waste Bins, Laundry and Shower Accessories, Lot 2 – Bin Liners, Plastic and Paper Bags, Lot 3 – Brushes, Mops, Buckets and Accessories and Lot 4 – Cleaning Products and Accessories. Under the scope of this contract, the Supplier(s) will be required to supply and deliver a range of janitorial items as specified in the accompanying Tender documentation to the 3 Prison establishment Locations listed in the Specification document. The contracts will be awarded for a fixed term of 5 years from date of commencement.
CPV: Bins · Brooms · Brooms and brushes and other articles for household cleaning · Brooms and brushes and other articles of various types · Brushes · Buckets · Cleaning and polishing products · Cleaning cloths · Cleaning products · Dishcloths · Dustpans · Kitchen equipment, household and domestic items and catering supplies · +6 more
Lots and requirements (4)Procurement structure
4 lots · all with a published value (£5,500,000 together) · a supplier may bid for at most 4 of them · same evaluation weights on every lotLot #1Waste Bins, Laundry and Shower AccessoriesAwardedRenewalPublished value£275,000
Lot #2Bin Liners, Plastic and Paper BagsAwardedRenewalPublished value£1,155,000
Lot #3Brushes, Mops, Buckets and AccessoriesAwardedRenewalPublished value£2,365,000
Lot #4Cleaning Products and AccessoriesAwardedRenewalPublished value£1,705,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (3)
- AC1 - Contract Management and Contingency Arrangements: 19.5%
- AC2 - Supply Chain and Lead Times: 10.5%
- price: 70%
Published award criteria (3)
- AC1 - Contract Management and Contingency Arrangements: 19.5
- AC2 - Supply Chain and Lead Times: 10.5
- Price: 70
- Price carries 70 of 100 points: a 10% discount moves about 7 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 19 Feb 2025, 19:13 GMT
- Last source update
- 9 Sept 2025, 08:30 BST
- Award evaluation window
- 24 Mar 2025 – …
- FTS notice number
2025/S 000-054842- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04e482Find a Tender
- Review procedure
CPD complied with the Public Contracts Regulations 2015 (as amended), and incorporated a standstill period at the point information on the awards of the contracts was communicated to tenderers. Those notifications provided full information on the award decision. This provided time for unsuccessful tenderers to challenge the award decision before the contracts were entered into.
Publisher note: Please note that information relating to contractors engaged by the Northern Ireland Department of Justice, and associated bodies, is not published in any publicly accessible forum or publication. This is to protect such contractors, whose security and safety could be threatened by dissident terrorist organisations still active in Northern Ireland if their details became known. This is consistent with Regulation 50(6)(a). The contract value listed is a broad estimate only and includes additional quantum for unforeseen demand and to future proof for additional potential. There is no guarantee of any level of business under this contract. The estimate is not deemed to be a condition of contract nor a guarantee of minimum demand or uptake. No compensation will be payable to a contractor should the actual demand be less than that stated. Contract Monitoring: The successful contractor's performance on this contract will be managed as per specification and regularly monitored. Contractors not delivering on contract requirements is a serious matter. It means the public purse is not getting what it is paying for. If a contractor fails to reach satisfactory levels of contract performance they will be given a specified time to improve. If, after the specified time, they still fail to reach satisfactory levels of contract performance, the matter will be escalated to senior management in Construction and Procurement Delivery for further.action.
How it was run
Official notice- Submission deadline
- 24 Mar 2025, 15:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bids opened
- 24 Mar 2025, 15:30 GMT
Timeline
24 Mar 2025 → 9 Sept 2025 · 4 dates- Submission deadline24 Mar 2025, 15:00 GMT
- Bids opened24 Mar 2025, 15:30 GMT
- Bids must remain valid until22 Jun 2025, 23:59 BST
- Notice published9 Sept 2025, 08:30 BST
Notice history
2 events · 2 releases on Find a Tender · since 9 Sept 2025- Status changed to complete9 Sept 2025, 08:30 BST
- Buyer details updated9 Sept 2025, 08:30 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · Waste Bins, Laundry and Shower Accessories1 award | |||
| Withheld for security reasons | £275,000 † | — | Awarded |
| Lot 2 · Bin Liners, Plastic and Paper Bags1 award | |||
| Withheld for security reasons | £1,155,000 † | — | Awarded |
| Lot 3 · Brushes, Mops, Buckets and Accessories1 award | |||
| Withheld for security reasons | £2,365,000 † | — | Awarded |
| Lot 4 · Cleaning Products and Accessories1 award | |||
| Withheld for security reasons | £1,705,000 † | — | Awarded |
Contracts
Lot 1 – Waste Bins, Laundry and Shower Accessories · Withheld for security reasons
- Signed
- 3 Sept 2025
- Value
- £275,000
- Status
- active
Lot 2 – Bin Liners, Plastic and Paper Bags · Withheld for security reasons
- Signed
- 3 Sept 2025
- Value
- £1,155,000
- Status
- active
Lot 3 – Brushes, Mops, Buckets and Accessories · Withheld for security reasons
- Signed
- 3 Sept 2025
- Value
- £2,365,000
- Status
- active
Lot 4 – Cleaning Products and Accessories · Withheld for security reasons
- Signed
- 3 Sept 2025
- Value
- £1,705,000
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Waste Bins, Laundry and Shower Accessories | 9bids · 9 electronic · 1 from abroad | 1 | — | — |
| 2 · Bin Liners, Plastic and Paper Bags | 9bids · 9 electronic · 1 from abroad | 1 | — | — |
| 3 · Brushes, Mops, Buckets and Accessories | 9bids · 9 electronic · 1 from abroad | 1 | — | — |
| 4 · Cleaning Products and Accessories | 9bids · 9 electronic · 1 from abroad | 0 | — | — |
Contracting authority & participating public bodies
2 public bodies on the noticeDispute resolution & review bodies
- The UK does not have any such bodies with responsibility for appeal/mediation procedures. Instead; any challenges are dealt with by the High Court, Commercial Division, to which proceedings may be issued regarding alleged breaches of the PCR 2015 as amendedReview body
Bidders & participating suppliers
1 commercial party on the notice- Withheld for security reasonsAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.