Official UK procurement notice
DoF – Collaborative Arrangement – Supply and Delivery of Vehicle Spare Parts 2024 – 2028 (ID 4896413)
Authority: Department of Finance (Central government)
What is being bought
Published requirement descriptionThe Department of Finance (DoF) (Contracting Authority) on behalf of a number of Contracting Authorities has a requirement to contract for the Supply and Delivery of Vehicle Spare Parts to various locations across Northern Ireland. It is intended that, via these arrangements, Clients will be able to source all Vehicle Spare Parts necessary to enable the effective repair and maintenance of the fleet of vehicles. The overall objective is to deliver value for money and cash releasing savings for each organisation. Tenderers should refer to the Specification of Requirements for details relating to these contracts including details of the Lots structure. The Contracts will be for an initial period of 2 years, with the potential to extend up to a total potential duration of 2 years.
CPV: Mechanical spare parts except engines and engine parts · Miscellaneous spare parts · Miscellaneous transport equipment and spare parts · Parts and accessories for vehicles and their engines · Spare parts for goods vehicles, vans and cars
How this framework works
From the published notice- Places
- up to 27 suppliers · 6 bids received (0.2 per place) · 3 appointed
The lotProcurement structure
single lot · no lot value publishedWhat it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (3)
- Supply Chain Arrangements: 10%
- Total Core List Products Contract Price / Cost Per LOT: 72%
- Total Non-Core Products Contract Price / Cost Per LOT: 18%
Published award criteria (3)
- Supply Chain Arrangements: 10
- Total Core List Products Contract Price / Cost Per LOT: 72
- Total Non-Core Products Contract Price / Cost Per LOT: 18
- Price carries 90 of 100 points: a 10% discount moves about 9 points. This one is won on the number: sharpen the price before polishing the prose.
- “DoF – Collaborative Arrangement – Supply and Delivery of Vehicle Spare…” is a framework: the contest is a place on its panel, up to 27 suppliers, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Competitive procedure with negotiation
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 30 Jun 2023, 11:03 BST
- Last source update
- 10 Jan 2024, 12:30 GMT
- Authority reference
ID 4896413- FTS notice number
2024/S 000-000783- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-03ddc9Find a Tender
- Performance terms
Contract monitoring: the successful contractor’s performance on the contract will be........ regularly monitored. Contractors not delivering on contract requirements is a serious matter. It means the public purse is not getting........ what it is paying for. If a contractor fails to reach satisfactory levels of contract performance they will be given a specified time to..... improve.... If, after the specified time, they still fail to reach satisfactory levels of contract performance the matter will be escalated to..... senior... management in Construction and Procurement Delivery (CPD) for further action. If this occurs and your performance does..... not improve... to satisfactory levels within the specified period, this can be considered grounds for termination of the contract at your..... expense as... provided for in the Conditions of Contract. In lieu of termination, CPD may issue a Notice of Written Warning or a Notice... of.. Unsatisfactory... Performance. A supplier in receipt of multiple Notices of Written Warning or a Notice of Unsatisfactory Performance... may,.. in accordance... with The Public Contracts Regulations 2015 (as amended) be excluded from future public procurement... competitions for. a. period of up. to.. three years.
- Review procedure
CPD complied with the Public Contracts Regulations 2015 and, where...... appropriate, incorporated a standstill period (i.e. a minimum of 10 calendar days) at the point information was communicated to...... tenderers. That notification provided full information on the award decision. This provided time for the unsuccessful tenderers to...... challenge the award decision before the contract was entered into.
Publisher note: Contract monitoring: the successful contractor’s performance on the contract will be......... regularly monitored. Contractors not delivering on contract requirements is a serious matter. It means the public purse is not getting......... what it is paying for. If a contractor fails to reach satisfactory levels of contract performance they will be given a specified time to...... improve.... If, after the specified time, they still fail to reach satisfactory levels of contract performance the matter will be escalated to...... senior... management in Construction and Procurement Delivery (CPD) for further action. If this occurs and your performance does...... not improve... to satisfactory levels within the specified period, this can be considered grounds for termination of the contract at your...... expense as... provided for in the Conditions of Contract. In lieu of termination, CPD may issue a Notice of Written Warning or a Notice.... of.. Unsatisfactory... Performance. A supplier in receipt of multiple Notices of Written Warning or a Notice of Unsatisfactory Performance.... may,.. in accordance... with The Public Contracts Regulations 2015 (as amended) be excluded from future public procurement.... competitions for. a. period of up. to.. three years.
How it was run
Official notice- Appointment period ends
- 3 Aug 2023, 15:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
Timeline
3 Aug 2023 → 10 Jan 2024 · 4 dates- Admission / appointment period endsperiod end, not a bid countdown3 Aug 2023, 15:00 BST
- Invitations to tender expected24 Aug 2023, 00:00 BST
- Bids must remain valid until1 Nov 2023, 23:59 GMT
- Notice published10 Jan 2024, 12:30 GMT
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete10 Jan 2024, 12:30 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast1 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
Contract
- Signed
- 10 Jan 2024
- Value
- £12,000,000
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 6bids · 6 electronic · 3 from abroad | 3 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- The UK does not have any such bodies with responsibility for review/appeal or mediation procedures.Review body
Framework contractors & participating bidders
3 commercial parties on the notice- ENGINE TRUCK N.I. LIMITEDFramework contractor
- J.N.K. COMPONENTS LTDFramework contractor
- NI TRUCKS LTDFramework contractor
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria