Find a TenderAwarded
Published 1 Dec 2023, 15:05 GMT

Official UK procurement notice

Distech & Cylon Building Energy Management System Maintenance Service

Official notice

Authority: NHS Greater Glasgow and Clyde (NHS & healthcare)

ServicesOpen procedureSME suitable
Published estimate£600,000≈ £200k / year
Submissions closed 21 Feb 2024awarded 30 Apr 2024
Awarded to MCE SCOTLAND LIMITED
Contract term 3 yrsends 28 Feb 2027 · extension options published · starts 1 Mar 2024

What is being bought

Published requirement description

NHS Greater Glasgow and Clyde (NHSGGC)(we; the health board; the board) wishes to tender for NHS Greater Glasgow and Clyde Distech & Cylon Building Energy Management System Maintenance Service. NHSGGC is looking to work in partnership with a Distech Building Energy Management System Maintenance single supplier.

CPV: Repair and maintenance services

The lotProcurement structure

single lot · no lot value published
Lot #1AwardedRenewal 3 yrs
Contract period: 1 Mar 2024 – 28 Feb 2027 (3 yrs)
Delivery: Scotland
Extensions: 2 x 12 Month Extension OptionsVariant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 50%Price: 50%
Published sub-criteria (2)
  • Technical/Quality: 50%
  • Commercial: 50%
Published award criteria (2)
  • Technical/Quality: 50
  • Commercial: 50
Staff
Names and qualifications of delivery staff must be submitted
What this means for your bid
  • Price carries 50 of 100 points: a 10% discount moves about 5 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
1 Dec 2023, 15:05 GMT
Last source update
30 Apr 2024, 09:36 BST
Award evaluation window
19 Jan 2024 – …
Authority reference
GGC0364
FTS notice number
2024/S 000-013832
Classification (CPV)
Repair and maintenance services
Delivery area
Scotland (UKM82)
Official registry OCID
ocds-h6vhtk-04211b Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment

Publisher note: Further to the estimated contract value noted in II.1.5 section of this contract notice there will be no guarantee as to the volume of business that the contractor may receive by virtue of being appointed. NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available athttp://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx. Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/ A summary of the expected community benefits has been provided as follows: It is a mandatory requirement that the potential contract participant agree to support the concept, provision and ongoing development of community benefits provision in relation to this contract. Potential contract participant is required to agree to this mandatory requirement. They are also requested to provide a brief summary of the community benefits that have recently been delivered within Scotland, if at all, and also what impact and outcomes these have achieved. Potential framework participants are required to summarise any proposed community benefits that will be developed and delivered as part of this contract if successful or, alternatively, potential framework participants confirm that they will engage with the NHS Scotland’s Community Benefits Gateway (CBG). This gateway, developed through requests from suppliers seeking opportunities to support the delivery of community benefits within the contracting region, provides information on community benefit opportunities. The CBG is a free and easy to use online service that connects NHS Scotland suppliers with third sector community organisations within Scotland and will be used for tracking and reporting and is an approved compliant route to the realisation of community benefits. (752120) NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.publiccontractsscotland.gov.uk Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. (SC Ref: 752120) NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=737199. The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx. Suppliers are advised to allow adequate time for uploading documents. (SC Ref: 752120) (SC Ref:765175)

How it was run

Official notice
Run through: Public Contracts Scotland · Who buys & how to bid on PCS
Supplier login requiredLanguage: EN
Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding
Submission deadline
21 Feb 2024, 16:00 GMT
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bids opened
19 Jan 2024, 16:00 GMT
Detailed submission instructions & authority contactsFrom official release

Timeline

19 Jan 2024 → 30 Apr 2024 · 4 dates
  1. Bids opened
    19 Jan 2024, 16:00 GMT
  2. Submission deadline
    21 Feb 2024, 16:00 GMT
  3. Contract starts
    1 Mar 2024
  4. Notice published
    30 Apr 2024, 09:36 BST

Notice history

5 events · 6 releases on Find a Tender · since 22 Dec 2023
  1. Deadline moved to 2 Feb 2024, 16:00 GMT
    22 Dec 2023, 10:42 GMT
    +14 days · was 19 Jan 2024, 16:00 GMT
  2. Deadline moved to 15 Feb 2024, 16:00 GMT
    31 Jan 2024, 15:33 GMT
    +13 days · was 2 Feb 2024, 16:00 GMT
  3. Deadline moved to 20 Feb 2024, 16:00 GMT
    12 Feb 2024, 15:14 GMT
    +5 days · was 15 Feb 2024, 16:00 GMT
  4. Deadline moved to 21 Feb 2024, 16:00 GMT
    19 Feb 2024, 16:27 GMT
    +1 days · was 20 Feb 2024, 16:00 GMT
  5. Status changed to complete
    30 Apr 2024, 09:36 BST
Published amendments (4 · 4 deadline changes)
WhenWhatBeforeAfterShift
—DeadlineTime limit · IV.2.219 Jan 20242 Feb 2024+14 d
—Contract periodDuration Start · II.2.71 Mar 202425 Mar 2024+24 d
—Contract periodDuration End · II.2.728 Feb 202724 Mar 2027+24 d
—Bid openingConditions for opening of tenders · IV.2.719 Jan 20242 Feb 2024+14 d
—DeadlineTime limit · IV.2.22 Feb 202415 Feb 2024+13 d
—Contract periodDuration Start · II.2.725 Mar 202430 Mar 2024+5 d
—Contract periodDuration End · II.2.724 Mar 202729 Mar 2027+5 d
—Bid openingConditions for opening of tenders · IV.2.72 Feb 202415 Feb 2024+13 d
—DeadlineTime limit · IV.2.215 Feb 202420 Feb 2024+5 d
—Contract periodDuration Start · II.2.730 Mar 202430 Mar 2024+0 d
—Contract periodDuration End · II.2.729 Mar 202729 Mar 2027+0 d
—Bid openingConditions for opening of tenders · IV.2.715 Feb 202420 Feb 2024+5 d
—DeadlineTime limit · IV.2.220 Feb 202421 Feb 2024+1 d
—Bid openingConditions for opening of tenders · IV.2.720 Feb 202421 Feb 2024+1 d

allowing for extended time for submissions

Further time required to revise tender documentation and allow for the bidders to submit in line with the changes.

To allow the recently updated documentation to be reviewed by the bidders concerned and apply any changes to their submissions before submitting.

In response to concerns raised by a supplier, some amendments have been made to the Appendix A Specification to ensure equal treatment and non-discrimination of potential bidders the changes will be applied by 10am Tomorrow 20/02/2024.

Routine re-releases (6)
  • 2024-01: 1 release · 31 Jan 2024
  • 2023-12: 2 releases · 1 Dec 2023, 22 Dec 2023

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £600,0001 contract exc. VAT
Bids received 11 from SMEs
Contracts signed 1latest 30 Apr 2024
Awarded toValueDateStatus
MCE SCOTLAND LIMITEDSME£600,000 †—Awarded

Contracts

  • Contract 013832-2024-GGC0364-1 · MCE SCOTLAND LIMITEDSME

    Signed
    30 Apr 2024
    Value
    £600,000
    Period
    … – 28 Feb 2027
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
1bids · 1 electronic · 1 from abroad1——

Contracting authority & participating public bodies

NHS Greater Glasgow and Clyde

Contracting authorityNHS & healthcareBody governed by public lawHealth Procurement Department, Glasgow Royal Infirmary, 84 Castle Street, Glasgow, Scotland, G4 0SFContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • Glasgow Sheriff CourtReview body Glasgow

Bidders & participating suppliers

1 commercial party on the notice
  • MCE SCOTLAND LIMITEDAwarded supplier UNIT B8 WHITECROOK BUSINESS CENTRE, CLYDEBANK GLASGOW, GLASGOW, Scotland, G81 1QFContact phone

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria