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Published 12 Jun 2023, 12:21 BST

Official UK procurement notice

Direct Payments Support Service

Official notice

Authority: East Sussex County Council (Local council)·Consortium: 2 public authorities

2 lotsServicesOpen procedure
Sectors: Health & Social Care (85) Delivery: South East (UKJ2)
Published estimate£4,801,000total for 2 lots
Submissions closed 18 Jul 2023awarded 6 Oct 2023
Awarded to Independent Lives (Disability) +2 more3 awards
Contract term 5 yrsends 31 Mar 2029 · extension options published · starts 1 Apr 2024

What is being bought2 lots · detail below

Published requirement description

ast Sussex County Council have awarded a Strategic Provider for the provision of Direct Payment Core Support (including DBS checks) and Managed Account Services and Payroll Services and two (2) providers of a Managed Account Services and Payroll Services

Lot 1 Part 1 Strategic Partner for Direct Payment Support Services which enables people to understand and manage their Direct Payment to meet their care needs.

Lot 1 Part 2 Approved Managed Account and payroll provider.

Lot 2 Approved Managed Account and payroll provider.

Direct Payments are one of the ways someone can receive their Personal Budget to help them pay for the care and support they need.

A Direct Payment can give someone more choice and control over the services they use and where they get them from. An individual can choose to receive all, or part, of their Personal Budget as a Direct Payment so that they can buy services or pay someone to support them. A Direct Payment can be spent on services which are legal, keep them safe and healthy, and meet people's eligible needs.

There are currently around 1,500 people in East Sussex receiving a Direct Payment.

CPV: Health and social work services

Lots and requirements (2)Procurement structure

2 lots · all with a published value (£4,801,000 together) · same evaluation weights on every lot
Lot #1Part 1 Strategic Partner for Direct Payment Support Services which enables people to understand and manage their Direct Payment to meet their care needs.Cancelled 5 yrsPublished value£2,421,000
Contract period: 1 Apr 2024 – 31 Mar 2029 (5 yrs)
Delivery: South East
Extensions: Initial Duration: 01/04/2024 - 31/03/2029 Potential Extensions: Up to 24 MonthsVariant bids: not allowed
85000000 Health and social work services
Lot #2Approved Managed Account and Payroll porviderCancelled 5 yrsPublished value£2,380,000

Direct Payments are one of the ways someone can receive their Personal Budget to help them pay for the care and support they need.

A Direct Payment can give someone more choice and control over the services they use and where they get them from. An individual can choose to receive all, or part, of their Personal Budget as a Direct Payment so that they can buy services or pay someone to support them. A Direct Payment can be spent on services which are legal, keep them safe and healthy, and meet people's eligible needs.

There are currently around 1,500 people in East Sussex receiving a Direct Payment.

Contract period: 1 Apr 2024 – 31 Mar 2029 (5 yrs)
Delivery: South East
Extensions: Initial Duration: 01/04/2024 - 31/03/2029 Potential Extensions: Up to 24 MonthsVariant bids: not allowed
85000000 Health and social work services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 2 lots
Quality: 80%Price: 20%
Published sub-criteria (2)
  • Quality: 80%
  • Price and bid integrity: 20%
Published award criteria (2)
  • Quality: 80
  • Price and bid integrity: 20
What this means for your bid
  • Price carries 20 of 100 points: a 10% discount moves about 2 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes
First published
12 Jun 2023, 12:21 BST
Last source update
7 Dec 2023, 16:30 GMT
Award evaluation window
18 Jul 2023 – …
FTS notice number
2023/S 000-036135
Classification (CPV)
Health and social work services
Delivery area
South East (UKJ2)
Official registry OCID
ocds-h6vhtk-03d566 Find a Tender

Publisher note: The service was split into two Lots to ensure The Care Act requirement of client choice was met. The Lots were established to achieve the required Strategic Partner, as well as encompassing the requirement for additional providers to enable client choice. For the managed account and payroll services within Lot 1 Part 2 and Lot 2 there is no guarantee of work and they will be chosen by the client as appropriate.

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredLanguage: EN
Access & registration note: Free · short registration with manual review; public opportunity list
Submission deadline
18 Jul 2023, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
180 days from the deadline
Bids opened
18 Jul 2023, 12:00 BST
Detailed submission instructions & authority contactsFrom official release

supplierlive.proactisp2p.com ↗

Timeline

18 Jul 2023 → 1 Apr 2024 · 4 dates
  1. Submission deadline
    18 Jul 2023, 12:00 BST
  2. Bids opened
    18 Jul 2023, 12:00 BST
  3. Notice published
    7 Dec 2023, 16:30 GMT
  4. Contract starts
    1 Apr 2024, 00:00 BST

Notice history

2 events · 2 releases on Find a Tender · since 7 Dec 2023
  1. Status changed to complete
    7 Dec 2023, 16:30 GMT
  2. Buyer details updated
    7 Dec 2023, 16:30 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 3
Awarded value £4,801,0003 contracts exc. VAT
Bids received 5
Contracts signed 3latest 6 Oct 2023
Awarded toValueDateStatus
Not linked to a lot3 awards
Independent Lives (Disability)Lot 1 Part 1 Strategic Partner and Direct Payment Core Support Part 2 Managed Account Services and Payroll Services£4,801,000 †—Awarded
David Howard LtdSMELot 2 Approved Managed Account and payroll provider£0 †—Awarded
PEOPLEPLUS GROUP LIMITEDLot 2 Approved Managed Account and payroll provider£0 †—Awarded

Contracts

  • Lot 1 Part 1 Strategic Partner and Direct Payment Core Support Part 2 Managed Account Services and Payroll Services · Independent Lives (Disability)

    Signed
    6 Oct 2023
    Value
    £4,801,000
    Status
    active

  • Lot 2 Approved Managed Account and payroll provider · David Howard LtdSME

    Signed
    6 Oct 2023
    Value
    £0
    Status
    active

  • Lot 2 Approved Managed Account and payroll provider · PEOPLEPLUS GROUP LIMITED

    Signed
    6 Oct 2023
    Value
    £0
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
5bids———

Contracting authority & participating public bodies

2 public bodies on the notice

East Sussex County Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services County Hall, St Anne's Crescent, Lewes, South East, BN7 1UEContact name, email Published organisation website ↗

Bidders & participating suppliers

3 commercial parties on the notice

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria