Official UK procurement notice
Diocese of Coventry Master Vendor Supply
Authority: Diocese of Coventry (Public body)·On behalf of: PHP LAW LLP
What is being bought
Published requirement descriptionA Managed Vendor Provider will take responsibility for providing the Trust with recruitment services to meet their supply needs, including the sourcing, engagement and administration of the supply staff through standardised processes and use of technology.
A Master Vendor Provider shall provide supply staff directly from their own pool of staff and then has the option of managing supplementary supply through an approved Sub Vendor supply chain. The Supplier will manage provision of Supply Teachers, Education Support Staff and other temporary staffing services. The Trust contracts only with the Master Vendor, and the Master Vendor is responsible for managing their Sub-Vendor supply chain.
- The authority expects to re-tender this requirement around 1 Jan 2031, 23:59 GMT.
- No preliminary market engagement: The requirements are not complex, or niche and the Contracting Authority already has an understanding of what they want the service to deliver and the market is known.
CPV: Supply services of personnel including temporary staff
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£5,000,000
- Economic & financial standing
Tenderers must demonstrate their economic and financial standing in accordance with the following: Due diligence checks will be undertaken on the preferred Tenderer’s accounts to determine a Tenderer’s financial standing. This will incorporate credit checks and a financial appraisal. To constitute a pass, tenderers must: a) Complete a credit check & financial appraisal. No outstanding CCJ’s or bankruptcy must be shown. A financial appraisal will be based upon the organisations gearing ratio, acceptable rates are around a target of 2:1 Any answers which lead the Trust, acting reasonably, to conclude, considering the risk that the relevant answer suggests about the Tenderer’s ability to properly perform the specification, then the Tenderer may be rejected.
- Technical & professional ability
The three contract examples provided shall be relevant to the requirement, with a sufficient level of detail that provides confidence in the Tenderer’s established past experience in similar and relevant projects/contracts for delivering a master vendor model in the education sector A Provider and a Sub-Vendor agency must be accredited by one of these bodies: a. The Recruitment and Employment Confederation b. The Association of Professional Staffing Companies c. Standards in Recruitment
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: Master Vendor Requirements 14.0% Supply Chain Engagement 8.0% Supply Chain Engagement 8.0% Provision of Temporary Workers 12.0% Vetting Processes 10.0% Contract Mobilisation & Management 8.0% Total % 60.0%
- Price: The evaluation will be on the average of the following: Average Total Pay Rate Charge to the School Per Staff Member Average Estimated Take Home Rate per Staff Member - MSP Average Mark Up (Overheads, Direct Fill Margin, Agency profit, Management Charges, Statutory Sick Pay etc) Per Staff Member Average MSP Booking Fee
- Economic & financial standing
Tenderers must demonstrate their economic and financial standing in accordance with the following: Due diligence checks will be undertaken on the preferred Tenderer’s accounts to determine a Tenderer’s financial standing. This will incorporate credit checks and a financial appraisal. To constitute a pass, tenderers must: a) Complete a credit check & financial appraisal. No outstanding CCJ’s or bankruptcy must be shown. A financial appraisal will be based upon the organisations gearing ratio, acceptable rates are around a target of 2:1 Any answers which lead the Trust, acting reasonably, to conclude, considering the risk that the relevant answer suggests about the Tenderer’s ability to properly perform the specification, then the Tenderer may be rejected.
- Technical & professional ability
The three contract examples provided shall be relevant to the requirement, with a sufficient level of detail that provides confidence in the Tenderer’s established past experience in similar and relevant projects/contracts for delivering a master vendor model in the education sector A Provider and a Sub-Vendor agency must be accredited by one of these bodies: a. The Recruitment and Employment Confederation b. The Association of Professional Staffing Companies c. Standards in Recruitment
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · next expected 1 Jan 2031
- First published
- 21 May 2026, 16:36 BST
- Last source update
- 1 Oct 2026, 09:41 BST
- Award evaluation window
- Submission end – 1 Jul 2026
- Authority reference
DCMAT01.05- FTS notice number
2026/S 000-047364- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-069fe8Find a Tender- Contract terms summary
Invoices are to be submitted in arrears in a format agreed by the Trust. The Provider must ensure that invoices are raised without delay. Payments will be made by BACS. Invoices shall be supported by detailed electronic information in a format as agreed with the Trust.
- Risks
- Supply Availability and Fulfilment Risk 2. Over-Reliance on Sub-Vendor Supply Chain 3. Rate and Commercial Viability Risk 4. Candidate Quality and Continuity Risk 5. Safeguarding and Compliance Risk 7. Operational Delivery and Responsiveness Risk 8. Performance Management 9. Financial Transparency and Charging Risk 10. Change Management and Transition Risk
How it was run
Official notice- Submission deadline
- 30 Jun 2026, 12:00 BST
- Clarification deadline
- 30 Jun 2026, 12:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
21 May 2026 → 1 Oct 2026 · 8 dates- Tender notice published154 days ago21 May 2026, 16:36 BST
- Clarification questions by115 days ago30 Jun 2026, 12:00 BST
- Submission deadline115 days ago30 Jun 2026, 12:00 BST
- Award decision expected by113 days ago1 Jul 2026, 23:59 BST
- Assessment summaries sent100 days ago15 Jul 2026, 00:00 BST
- Standstill ends87 days ago27 Jul 2026, 23:59 BST
- Contract starts52 days ago1 Sept 2026
- Latest notice published22 days ago1 Oct 2026, 09:41 BST
Notice history
6 events · 3 releases on Find a Tender · since 21 May 2026- Tender notice published21 May 2026, 16:36 BSTUK4
- Contract award notice published15 Jul 2026, 19:49 BSTUK6
- Status changed to complete15 Jul 2026, 19:49 BST
- Buyer details updated15 Jul 2026, 19:49 BST
- Contract signature expected28 Jul 2026, 23:59 BSTscheduled
- Contract details notice published1 Oct 2026, 09:41 BSTUK7
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Teaching Personnel1 Sept 2026 – 31 Aug 2029 · up to 31 Aug 2030Extensions: Two further years in 12 months extensions (3+1+1) · Options: To include additional Schools or additional Job Categories | £5,000,000 | 15 Jul 2026 | Awarded |
Contracts
Diocese of Coventry Master Vendor Supply · Teaching Personnel
- Signed
- 6 Aug 2026
- Value
- £5,000,000
- Period
- 1 Sept 2026 – 31 Aug 2029 · up to 31 Aug 2030 with extensions
- Status
- active
- Extensions
- Two further one year extensions (3+1+1)
- Options
- The right to additional purchases while the contract is valid. To include additional schools that join the Trust and add in additional job categories when required
9 agreed KPIs: Service Delivery - Fill Rate · Service Delivery - Fill Rate · Service Delivery - Sub-Vendor Usage …
- Service Delivery - Fill Rate
- Service Delivery - Fill Rate
- Service Delivery - Sub-Vendor Usage
- Quality of Staff - Compliance Rate
- Quality of Staff - Feedback Score
- Operational - Accuracy of Invoicing
- Operational - Response Time
- Operational - Reporting Compliance
- Financial - Cost Control
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 8final-stage tenders · 10 at stage one | 5 | 0 | — |
Who bid
- wonTEACHING PERSONNEL LIMITED · Greater London
- did not winAFFINITY WORKFORCE SOLUTIONS LIMITED · Greater London
- did not winTHE CLASSROOM PARTNERSHIP LIMITEDSME · North West England
- did not winRANDSTAD SOLUTIONS LIMITED · East of England
- did not winTALENT 27 LTDSME · South West England
- did not winVISION FOR EDUCATIONSME · North East England
- did not winWINNER EDUCATION LIMITEDSME · West Midlands
- did not winZEN EDUCATE LIMITEDSME · Greater London
Bidders as named on the Procurement Act 2023 award notice. “Won” means the bidder holds an award on this notice.
Contracting authority & participating public bodies
3 public bodies on the noticeConsortium members and other public bodies
- PHP LAW LLPProcess contact pointProcuring entityProcurement Consultant
- The Diocese of Coventry Multi Academy TrustContracting authorityPublic authority - sub-central government
Bidders & participating suppliers
8 commercial parties on the notice · 1 awarded- AFFINITY WORKFORCE SOLUTIONS LIMITEDBidder / tenderer
- RANDSTAD SOLUTIONS LIMITEDBidder / tenderer
- TALENT 27 LTDBidder / tenderer
- TEACHING PERSONNEL LIMITEDAwarded supplier
- THE CLASSROOM PARTNERSHIP LIMITEDBidder / tenderer
- VISION FOR EDUCATIONBidder / tenderer
- WINNER EDUCATION LIMITEDBidder / tenderer
- ZEN EDUCATE LIMITEDBidder / tenderer
Official documents & specifications (4)
Official links; attachments are not copiedTender pack and attachments
Notices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender