Official UK procurement notice
Digital Support for the Local Plan
Authority: Breckland District Council (Local council)
What is being bought3 lots · detail below
Published requirement descriptionBreckland Council (the "Council") is inviting quotations for the supply of digital support for the Local Plan.
This will be divided into 3 lots:
Lot 1. A community engagement platform.
Lot 2. A digital consultation reviewer with summary
capabilities
The Council is currently using an online community
engagement platform to assist in reaching its
diverse community across our geographically large
district comprising 5 market towns and over 100
rural parishes. The aim is to keep this method of
consultation available to increase community
engagement in the Local Plan process and reach a
greater number of people from all parts of the
district and across all socio-economic groups and
give them the opportunity to interact and share
views, facilitate feedback, analyse this feedback
and collaborate on future ideas.
As part of the Local Plan process, numerous
responses are received from the public
consultations. We are looking at digital options to
reduce the time taken to sort, read and summarise
these responses.
CPV: Industry specific software package · Software programming and consultancy services
Lots and requirements (3)Procurement structure
3 lots · all with a published value (£65,000 together) · same conditions of participation on every lotLot #1A community engagement platformAwardedRenewalPublished value£25,000
The platform should enable community engagement in an accessible format to reach a wide audience. The platform should be user friendly with a legible, intuitive set up, allowing as many persons as possible to find the information that they are looking for and allowing them to easily give their opinions. The platform should also allow people to be kept up to date and have a record of their responses, with the ability to respond again and track changes to the key documents.
It is expected that the platform will demonstrate that it has reached a wider audience than the standard consultation method of a Council website, and the benefits should be clearly listed. The Platform should be accessible on a wide range of devices, and this should be demonstrable to further ensure accessibility.
- Condition of participation
PSQ should be completed
Lot #2A digital consultation reviewer with summary capabilitiesAwardedRenewalPublished value£20,000
The consultation reviewer should use AI technology to sort, summarise and analyse trends of consultation responses to the local plan consultation. The platform should be able to summarise them, highlighting that AI has been used for anyone reviewing the summary. Key words will be identified to group consultation responses into categories and subcategories, enabling the reader to see that they are site specific where applicable.
This system will reduce the time taken to track and review consultation responses and will allow for results to be seen through a search as well as in full. Responses can be catalogued and placed in relevant areas for reference when the policies are being reviewed against the responses. While we would still utilise a human / humans to review all responses, the time reduction will come from sorting and summarising them and applying them to relevant parts and themes of the policy document.
- Condition of participation
PSQ should be completed
Lot #3A back of house platform for Local Plan writing and editingAwardedRenewalPublished value£20,000
The system will provide a back of house function to write, edit, publish and track changes to the Local Plan. The writer will ideally work collaboratively with other elements to engage the responses to the Plan
- Condition of participation
PSQ should be completed
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
- Condition of participation
PSQ should be completed
Procedure terms & legal framework
From the official record- Procedure method
- Below threshold - open competition
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Below threshold
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 18 Jul 2025, 14:46 BST
- Last source update
- 28 Oct 2025, 16:53 GMT
- Authority reference
011-PA-25- FTS notice number
2025/S 000-043913- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05623aFind a Tender
How it was run
Official notice- Submission deadline
- 27 Aug 2025, 12:00 BST
- Clarification deadline
- 19 Aug 2025, 17:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
The Council is using In-Tend for this Procurement which means that the RFQ is available in electronic form. Suppliers are required to register with In-Tend for access to the RFQ and associated documents for this Procurement at:
in-tendhost.co.uk/brecklandcouncil/asp… ↗.
All quotations and any questions or clarifications relating to this procurement must be submitted electronically via the Council's procurement portal.
Timeline
18 Jul 2025 → 28 Oct 2025 · 7 dates- Planning notice published18 Jul 2025, 14:46 BST
- Next notice expected21 Jul 2025, 23:59 BST
- Tender notice published29 Jul 2025, 14:40 BST
- Clarification questions by19 Aug 2025, 17:00 BST
- Submission deadline27 Aug 2025, 12:00 BST
- Contract starts378 days ago13 Oct 2025, 00:00 BST
- Latest notice published362 days ago28 Oct 2025, 16:53 GMT
Notice history
9 events · 4 releases on Find a Tender · since 18 Jul 2025- Preliminary market engagement notice published18 Jul 2025, 14:46 BSTUK2
- Tender notice published29 Jul 2025, 14:40 BSTUK4
- Status changed to active29 Jul 2025, 14:40 BST
- Procurement method changed29 Jul 2025, 14:40 BST
- Deadline published: 27 Aug 2025, 12:00 BST29 Jul 2025, 14:40 BST
- Contract award notice published7 Oct 2025, 12:50 BSTUK6
- Status changed to complete7 Oct 2025, 12:50 BST
- Contract signature expected17 Oct 2025, 23:59 BSTscheduled
- Contract details notice published28 Oct 2025, 16:53 GMTUK7
Routine re-releases (4)
- 2025-07: 1 release · 18 Jul 2025
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · A community engagement platform1 award | |||
| Go Vocal20 Oct 2025 – 19 Apr 2027 · up to 19 Oct 2027Extensions: There is a potential to extend for a further period of six (6) months. | £9,981 inc. VAT | 7 Oct 2025 | Awarded |
| Lot 2 · A digital consultation reviewer with summary capabilities1 award | |||
| Go Vocal20 Oct 2025 – 19 Apr 2027 · up to 19 Oct 2027Extensions: There is a potential to extend for a further period of six (6) months. | £9,981 inc. VAT | 7 Oct 2025 | Awarded |
| Lot 3 · A back of house platform for Local Plan writing and editing1 award | |||
| supplier not published | — | 7 Oct 2025 | Awarded |
Contracts
Lot 1. A community engagement platform · Go Vocal
- Signed
- 17 Oct 2025
- Value
- £9,981 inc. VAT
- Period
- 20 Oct 2025 – 19 Apr 2027 · up to 19 Oct 2027 with extensions
- Status
- active
- Extensions
- There is a potential to extend for a further period of six (6) months.
Lot 2. A digital consultation reviewer with summary capabilities · Go Vocal
- Signed
- 17 Oct 2025
- Value
- £9,981 inc. VAT
- Period
- 20 Oct 2025 – 19 Apr 2027 · up to 19 Oct 2027 with extensions
- Status
- active
- Extensions
- There is a potential to extend for a further period of six (6) months.
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · A community engagement platform | 6final-stage tenders | 6 | 0 | — |
| 2 · A digital consultation reviewer with summary capabilities | 6final-stage tenders | 6 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- Go VocalAwarded supplier
Official documents & specifications (11)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications Appendix E - KPIs for Digital Support for the Local Plan
- Bidding documents and specifications Digital Support for the Local Plan RFQ including instructions on submission, the specification, T&Cs, evaluation methodology, quality questions and pricing.
- Bidding documents and specifications Appendix F - Terms of Engagement template An example of the contract
- Bidding documents and specifications Appendix G - Below Threshold PSQ for Digital Support for the Local Plan
Notices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender