Digital Support for the Local Plan

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    "title": "Digital Support for the Local Plan",
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    "description": "Breckland Council (the \"Council\") is inviting\nquotations for the supply of digital support for the Local Plan. \nThis will be divided into 3 lots:\nLot 1. A community engagement platform.\nLot 2. A digital consultation reviewer with summary\ncapabilities\nLot 3. A back of house platform for Local Plan\nwriting and editing\nThe Council is currently using an online community\nengagement platform to assist in reaching its\ndiverse community across our geographically large\ndistrict comprising 5 market towns and over 100\nrural parishes. The aim is to keep this method of\nconsultation available to increase community\nengagement in the Local Plan process and reach a\ngreater number of people from all parts of the\ndistrict and across all socio-economic groups and\ngive them the opportunity to interact and share\nviews, facilitate feedback, analyse this feedback\nand collaborate on future ideas.\nAs part of the Local Plan process, numerous\nresponses are received from the public\nconsultations. We are looking at digital options to\nreduce the time taken to sort, read and summarise\nthese responses.",
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  "date": "2025-07-29T14:40:07+01:00",
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        "description": "The platform should enable community engagement in an accessible format to reach a wide audience. The platform should be user friendly with a legible, intuitive set up, allowing as many persons as possible to find the information that they are looking for and allowing them to easily give their opinions. The platform should also allow people to be kept up to date and have a record of their responses, with the ability to respond again and track changes to the key documents.  \nIt is expected that the platform will demonstrate that it has reached a wider audience than the standard consultation method of a Council website, and the benefits should be clearly listed. The Platform should be accessible on a wide range of devices, and this should be demonstrable to further ensure accessibility.",
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      {
        "id": "A-3561",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-3561",
        "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document",
        "description": "Appendix E - KPIs for Digital Support for the Local Plan",
        "documentType": "biddingDocuments"
      },
      {
        "id": "A-3562",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-3562",
        "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document",
        "description": "Appendix F - Terms of Engagement template\nAn example of the contract",
        "documentType": "biddingDocuments"
      },
      {
        "id": "A-3563",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-3563",
        "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document",
        "description": "Appendix G - Below Threshold PSQ for Digital Support for the Local Plan",
        "documentType": "biddingDocuments"
      },
      {
        "id": "043913-2025",
        "url": "https://www.find-tender.service.gov.uk/Notice/043913-2025",
        "format": "text/html",
        "noticeType": "UK4",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "datePublished": "2025-07-29T14:40:07+01:00"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
      "scheme": "UKPGA"
    },
    "description": "Breckland Council (the \"Council\") is inviting quotations for the supply of digital support for the Local Plan. This will be divided into 3 lots:   \nLot 1.\tA community engagement platform. \nLot 2.\tA digital consultation reviewer with summary capabilities \nLot 3.\tA back of house platform for Local Plan writing and editing\nThe Council is currently using an online community engagement platform to assist in reaching its diverse community across our geographically large district comprising 5 market towns and over 100 rural parishes. The aim is to keep this method of consultation available to increase community engagement in the Local Plan process and reach a greater number of people from all parts of the district and across all socio-economic groups and give them the opportunity to interact and share views, facilitate feedback, analyse this feedback and collaborate on future ideas. \nAs part of the Local Plan process, numerous responses are received from the public consultations. We are looking at digital options to reduce the time taken to sort, read and summarise these responses.",
    "tenderPeriod": {
      "endDate": "2025-08-27T12:00:00+01:00"
    },
    "enquiryPeriod": {
      "endDate": "2025-08-19T17:00:00+01:00"
    },
    "aboveThreshold": false,
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed"
    },
    "procurementMethod": "open",
    "mainProcurementCategory": "services",
    "submissionMethodDetails": "The Council is using In-Tend for this Procurement which means that the RFQ is available in electronic form. Suppliers are required to register with In-Tend for access to the RFQ and associated documents for this Procurement at:\nhttps://in-tendhost.co.uk/brecklandcouncil/aspx/Home. \nAll quotations and any questions or clarifications relating to this procurement must be submitted electronically via the Council's procurement portal.",
    "procurementMethodDetails": "Below threshold - open competition"
  },
  "parties": [
    {
      "id": "GB-PPON-PBBD-9961-PPPD",
      "name": "Breckland District Council",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKH17",
        "country": "GB",
        "locality": "Dereham",
        "postalCode": "NR19 1EE",
        "countryName": "United Kingdom",
        "streetAddress": "Elizabeth House, Walpole Loke"
      },
      "details": {
        "classifications": [
          {
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE",
            "description": "Public authority - sub-central government"
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      },
      "identifier": {
        "id": "PBBD-9961-PPPD",
        "scheme": "GB-PPON"
      },
      "contactPoint": {
        "email": "procurement@breckland.gov.uk"
      }
    }
  ],
  "language": "en",
  "initiationType": "tender"
}

{
  "id": "041354-2025",
  "tag": [
    "planning"
  ],
  "date": "2025-07-18T14:46:47+01:00",
  "ocid": "ocds-h6vhtk-05623a",
  "buyer": {
    "id": "GB-PPON-PBBD-9961-PPPD",
    "name": "Breckland District Council"
  },
  "tender": {
    "id": "011-PA-25",
    "lots": [
      {
        "id": "1",
        "status": "planning",
        "hasRenewal": true,
        "suitability": {
          "sme": true,
          "vcse": true
        },
        "contractPeriod": {
          "endDate": "2027-04-12T23:59:59+01:00",
          "startDate": "2025-10-13T00:00:00+01:00",
          "maxExtentDate": "2028-04-12T23:59:59+01:00"
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryAddresses": [
          {
            "region": "UKH17",
            "country": "GB",
            "countryName": "United Kingdom"
          }
        ],
        "additionalClassifications": [
          {
            "id": "48100000",
            "scheme": "CPV",
            "description": "Industry specific software package"
          },
          {
            "id": "72200000",
            "scheme": "CPV",
            "description": "Software programming and consultancy services"
          }
        ]
      }
    ],
    "title": "Digital Support for the Local Plan",
    "value": {
      "currency": "GBP",
      "amountGross": 65000
    },
    "status": "planning",
    "legalBasis": {
      "id": "2023/54",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
      "scheme": "UKPGA"
    },
    "description": "The Council is currently using an online community engagement platform to assist in reaching its diverse community across our geographically large district comprising 5 market towns and over 100 rural parishes. The aim is to keep this method of consultation available to increase community engagement in the Local Plan process and reach a greater number of people from all parts of the district and across all socio-economic groups and give them the opportunity to interact and share views, facilitate feedback, analyse this feedback and collaborate on future ideas. \nAs part of the Local Plan process, numerous responses are received from the public consultations. We are looking at digital options to reduce the time taken to sort, read and summarise these responses.",
    "communication": {
      "futureNoticeDate": "2025-07-21T23:59:59+01:00"
    },
    "aboveThreshold": false,
    "mainProcurementCategory": "services"
  },
  "parties": [
    {
      "id": "GB-PPON-PBBD-9961-PPPD",
      "name": "Breckland District Council",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKH17",
        "country": "GB",
        "locality": "Dereham",
        "postalCode": "NR19 1EE",
        "countryName": "United Kingdom",
        "streetAddress": "Elizabeth House, Walpole Loke"
      },
      "details": {
        "classifications": [
          {
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE",
            "description": "Public authority - sub-central government"
          }
        ]
      },
      "identifier": {
        "id": "PBBD-9961-PPPD",
        "scheme": "GB-PPON"
      },
      "contactPoint": {
        "email": "procurement@breckland.gov.uk"
      }
    }
  ],
  "language": "en",
  "planning": {
    "documents": [
      {
        "id": "041354-2025",
        "url": "https://www.find-tender.service.gov.uk/Notice/041354-2025",
        "format": "text/html",
        "noticeType": "UK2",
        "description": "Preliminary market engagement notice on Find a Tender",
        "documentType": "marketEngagementNotice",
        "datePublished": "2025-07-18T14:46:47+01:00"
      }
    ],
    "milestones": [
      {
        "id": "engagement",
        "type": "engagement",
        "status": "met",
        "dateMet": "2025-04-22T00:00:00+01:00",
        "description": "A questionnaire was sent to suppliers containing the following information:\nIntroduction to the Council and outline of the upcoming procurement:\nBreckland have previously and are currently utilising a consultation platform to engage with our diverse and geographically spread-out residents in the making pf the Local Plan. Our aim is to keep this method of consultation available to increase community engagement in the Local Plan process and reach a greater number of people from all parts of the district and across all socio-economic groups and give them the opportunity to interact and share views, facilitate feedback, analyse this feedback and collaborate on future ideas. \nIn addition, as part of the Local Plan process numerous responses are received to the public consultations, we are looking at digital options to reduce the time taken to sort, read and summarise these responses. \nLot one - consultation platform:\n1.\tDo you offer a consultation platform?\n2.\tHas the platform been used for local plan making for other Local Planning Authorities? If yes, please provide three (3) recent examples. \n3.\tIs the platform accessible and how accessible are published documents?\n4.\tCan you outline the primary features of the platform?\n5.\tDoes your platform come with any back of house features?\n6.\tDo you offer the platform in part years, for example for 18 months with an option   to extend for a further 6 / 12 months?\n7.\tCan you describe the key features of your platform?\n8.\tIs the platform compatible with other IT features such as word, excel and other providers? If yes, please describe compatibility with other providers.\n9.\tDoes the platform allow for a database for individuals to stay updated?\n10.\t Are we able to upload information?\n11.\tWhat is your building and onboarding time? \n12.\tPlease provide details of mobilisation and implementation requirements and timescales\n13.\tPlease provide an indicative cost, not a quote, both as a standalone product and coupled with others? \nThis request is to ensure our budget aligns with our requirements.\nLot two - AI summary programme\n14.\tDo you offer a consultation summary and review program?\n15.\tHas the product been used for local plan making for other Local Planning Authorities? If yes, please provide three (3) recent examples. \n16.\tCan you describe the functions that the product has?\n17.\tCan you detail how errors and hallucinations are assessed and mitigated?\n18.\tCan you outline the primary features?\n19.\tCan you outline the time saving benefits?\n20.\tDo you offer the programme in part years, for example for 18 months with an option to extend for a further 6 / 12 months?\n21.\tIs the product compatible with other IT features such as word, excel and other providers? If yes, please describe compatibility with other providers.\n22.\tWhat is your building and onboarding time?\n23.\tPlease provide details of mobilisation and implementation requirements and timescales\n24.\tPlease provide an indicative cost, not a quote, both as a standalone product and coupled with others? \nThis request is to ensure our budget aligns with our requirements.\nLot three - Back of house local plan writing\n25.\tDo you offer a back of house local plan writing product?\n26.\tHas the product been used for local plan making for other Local Planning Authorities? If yes, please provide three (3) recent examples. \n27.\tCan you describe the functions that the product has?\n28.\tCan you detail how errors and hallucinations are assessed and mitigated?\n29.\tCan you outline the primary features?\n30.\tCan you outline the time saving benefits?\n31.\tDo you offer the programme in part years, for example for an 18-month term with an option to extend for a further 6 / 12 months?\n32.\tIs the product compatible with other IT features such as Word, Excel and other providers? If yes, please describe compatibility with other providers.\n33.\tWhat is your building and onboarding time?\n34.\tPlease provide details of mobilisation and implementation requirements and timescales\n35.\tPlease provide an indicative cost, not a quote, both as a standalone product and coupled with others? \nThis request is to ensure our budget aligns with our requirements."
      }
    ]
  },
  "initiationType": "tender"
}