Official UK procurement notice
Digital Asset Management System
Authority: Scottish Natural Heritage
What is being bought
Published requirement descriptionNatureScot has a requirement to place a contract with an external service provider for the provision of Digital Asset Management System (DAMS).
The contract will be for a period of 36 months, with the option to extend for an additional 2 x 24 month extensions, totalling a maximum of seven years.
CPV: IT services: consulting, software development, Internet and support · Software package and information systems
The lotProcurement structure
single lot · no lot value publishedLot #1Over the years, NatureScot have invested in a large range of rich media assets i.e;…AwardedRenewal
Over the years, NatureScot have invested in a large range of rich media assets i.e; Images, video and audio files etc, to support our work across various areas of the business. The storage and management of this media type, requires an appropriate asset management system to access and manage the content accordingly.
Our objective is to procure a product which will provide NatureScot with a suitable storage repository and management tool to optimise the use of all our rich media assets. The system must have multiple portals to provide controlled access levels to our media assets for NatureScot staff, stakeholders, partners and members of the public. The system should comply with WCAG (Web Content Accessibility Guidelines) level 2.1 or higher.
The contract will be for an initial 3 years with the option to offer two further 2-year extensions. Additional information: Scotland Excel is acting on behalf of NatureScot in the execution of this tender but will not be party to the contract or the management of the contract throughout its lifetime.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (10)
- B1 System Implementation: 15
- B2 System Configuration and Back-Up: 15
- C1 Data Hosting and Maintenance: 15
- C2 Data Migration: 8
- C3 Decommissioning: 8
- D Delivery Assurance: 8
- E Functional Requirements: 21
- F Fair Work First: 5
- price: 30
- A. Sustainability: 5
Published award criteria (10)
- A. Sustainability: 5
- B1 System Implementation: 15
- B2 System Configuration and Back-Up: 15
- C1 Data Hosting and Maintenance: 15
- C2 Data Migration: 8
- C3 Decommissioning: 8
- D Delivery Assurance: 8
- E Functional Requirements: 21
- F Fair Work First: 5
- Price: 30
- Suitability
Tenderers must be registered or enrolled in the relevant trade register kept in the Member State of its establishment (as described in Schedule 5 of Procurement (Scotland) Regulations 2015.
Tenderers should confirm they are registered or enrolled on the relevant trade register and provide information relating to this i.e. registration number, member number etc. Failure to do so may result in the Tenderer being excluded from the Procurement Process
- Price carries 30 of 130 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 29 Aug 2025, 11:21 BST
- Last source update
- 1 Dec 2025, 16:01 GMT
- Award evaluation window
- 29 Sept 2025 – …
- Authority reference
PP1341- FTS notice number
2025/S 000-078603- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-059032Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
Publisher note: (SC Ref:816725)
How it was run
Official notice- Submission deadline
- 29 Sept 2025, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bids opened
- 29 Sept 2025, 12:00 BST
Timeline
29 Sept 2025 → 1 Dec 2025 · 3 dates- Submission deadline386 days ago29 Sept 2025, 12:00 BST
- Bids opened386 days ago29 Sept 2025, 12:00 BST
- Notice published323 days ago1 Dec 2025, 16:01 GMT
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete1 Dec 2025, 16:01 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Innaxys LtdSME | £194,670 † | — | Awarded |
Contracts
Contract 078603-2025-PP1341-1 · Innaxys LtdSME
- Signed
- 27 Nov 2025
- Value
- £194,670
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 6bids · 6 electronic · 6 from abroad | 5 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Inverness Sheriff Court and Justice of the Peace CourtReview body
Bidders & participating suppliers
1 commercial party on the notice- Innaxys LtdAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria