Find a TenderAwardedContract details notice

Published 8 Dec 2025, 08:03 GMT

Official UK procurement notice

DH25044 - Fire Sprinkler Systems Service and Repair

Official notice

Authority: Derby Homes Ltd (Public body)

ServicesBelow threshold - open competitionBelow thresholdSME suitable

Sectors: Construction Materials & Prefab (44)Repair & Maintenance (50) Delivery: East Midlands (UKF11)

Published estimate£180,000≈ £90k / year · £216,000 inc. VAT0.5% below published estimate

Submissions closed 12 Jan 2026awarded 16 Feb 2026

Awarded to NATIONWIDE FIRE SPRINKLERS LIMITED

Contract term 2 yrsends 31 Mar 2028 · up to 31 Mar 2030 with extensions · starts 1 Apr 2026

What is being bought

Published requirement description

The Contractor is to provide fire sprinkler systems servicing and repair to installations within properties owned or managed by Derby Homes Limited. The services required under this contract

will be undertaken on an as and when required or scheduled basis for the the service, maintenance and repair of various types of fire sprinkler systems.

This shall include, but is not limited to:

Servicing of mains fed sprinkler systems
Servicing booster-mains fed sprinkler systems
Servicing of tank sprinkler systems
Repair of mains fed sprinkler systems
Repair of booster -mains fed sprinkler systems
Repair of tank sprinkler systems

No warranty is given to the Contractor by Derby Homes Limited (the Client) as to the amount (if any) or nature of the service and/or work which may be required to be carried out by the Contractor during the Contract period and no claim for compensation either contractual or otherwise will be accepted in respect of any variation in the volume of the work.

CPV: Repair and maintenance services of building installations · Sprinkler systems

The lotProcurement structure

single lot · value published

Lot #1AwardedRenewal 2 yrsPublished value£180,000

Contract period: 1 Apr 2026 – 31 Mar 2028 (2 yrs) · up to 31 Mar 2030 with extensionsValue: £180,000 exc. VAT · £216,000 inc. VAT

Delivery: East Midlands

Extensions: Refer to tender documents. · Two 12 month optional extensions which are at the discretion of Derby Homes Limited

44115500 Sprinkler systems 50700000 Repair and maintenance services of building installations

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 40%Price: 60%

Published sub-criteria (2)

B01 - Written Answers: 40%
B02- Pricing Document: 60%

Published award criteria (2)

B01 - Written Answers
B02- Pricing Document

What this means for your bid

Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record

Procedure method: Below threshold - open competition
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Services
Notice status: Awarded
Procurement threshold: Below threshold
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Unspecified in notice
Recurring procurement: Unspecified in notice
First published: 8 Dec 2025, 08:03 GMT
Last source update: 7 Aug 2026, 10:06 BST
Authority reference: DH25044
FTS notice number: 2025/S 000-080399
Latest notice: Contract details notice (UK7)
Classification (CPV): Repair and maintenance services of building installationsSprinkler systems
Delivery area: East Midlands (UKF11)
Official registry OCID: ocds-h6vhtk-05f048 Find a Tender

How it was run

Official notice

Run through: Delta eSourcing · Who buys & how to bid on Delta

Public notice page · account needed to bidElectronic submission allowed

Access & registration note: Free Select account; no DUNS asked at signup

Submission deadline: 12 Jan 2026, 12:00 GMT
Clarification deadline: 18 Dec 2025, 12:00 GMT
Submission channel: Official e-sourcing portal
Electronic submission: Allowed

Detailed submission instructions & authority contactsFrom official release

The Bidder must not send their bid via email, to the Delta Message Centre, or by post or by hand, as the submission will be rejected.

Please upload documents individually and do not combine them into a zip file.

Bids and supporting documents must be returned via the Delta eSourcing site tender box:

www.delta-esourcing.com/respond/8ZRTRD4734 ↗

Timeline

8 Dec 2025 → 7 Aug 2026 · 5 dates

Tender notice published316 days ago
8 Dec 2025, 08:03 GMT
Clarification questions by306 days ago
18 Dec 2025, 12:00 GMT
Submission deadline281 days ago
12 Jan 2026, 12:00 GMT
Contract starts202 days ago
1 Apr 2026, 00:00 BST
Latest notice published74 days ago
7 Aug 2026, 10:06 BST

Notice history

5 events · 3 releases on Find a Tender · since 8 Dec 2025

Tender notice published
8 Dec 2025, 08:03 GMT
UK4
Contract award notice published
16 Feb 2026, 18:03 GMT
UK6
Status changed to complete
16 Feb 2026, 18:03 GMT
Contract signature expected
4 Mar 2026, 23:59 GMT
scheduled
Contract details notice published
7 Aug 2026, 10:06 BST
UK7

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £179,0861 award exc. VAT

Bids received 33 from SMEs

Contracts signed 1latest 1 Apr 2026

Awarded to	Value	Date	Status
NATIONWIDE FIRE SPRINKLERS LIMITEDSMEDH25044 - Fire Sprinkler Systems Servicing and Repair1 Apr 2026 – 31 Mar 2028 · up to 31 Mar 2030Extensions: Two 12 month optional extensions which are at the discretion of Derby Homes Limited · Options: Reference document C01 Scope V1.0, 8.2: Without prejudice to any other remedy available to the Client, if the Contractor shall fail, without reasonable excuse, either to commence or complete any work in accordance with the Contract, the Client shall be entitled to make such alternative arrangements for the completion of the work without further delay as it thinks fit and to recover from the Contractor any additional costs and expenses arising from such action. The Client shall be entitled to deduct any such costs and expenses from any payment due from the Client to the Contractor.	£179,086	16 Feb 2026	Awarded

Contracts

Contract 1 · NATIONWIDE FIRE SPRINKLERS LIMITEDSME
Signed
1 Apr 2026
Value
£179,086
Period
1 Apr 2026 – 31 Mar 2028 · up to 31 Mar 2030 with extensions
Status
active
Extensions
2 x 12 months extension options at the discretion of Derby Homes subject to budget and service satisfaction and Local Government Reorganisation
Options
Refer to tender documents
3 agreed KPIs: Delivery - Based on Priority codes · Customer Service · Communication
- Delivery - Based on Priority codes
- Customer Service
- Communication

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
3final-stage tenders	3	0	—

Contracting authority & participating public bodies

DERBY HOMES LIMITED

Contracting authorityPublic authority - sub-central government GB-COH: 04380984 · GB-PPON: PBQH-2894-TNND 839 London Road, Alvaston, Derby, East Midlands, DE24 8UZContact name, email

Bidders & participating suppliers

1 commercial party on the notice

NATIONWIDE FIRE SPRINKLERS LIMITEDAwarded supplierGB-COH: 05860048GB-PPON: PCXZ-2451-QJMP Grinnell House Private Road 7, Nottingham, East Midlands, NG4 2JWContact email

Official documents & specifications (4)

Official links; attachments are not copied

Tender pack and attachments

Bidding documents and specifications tenderBidding documents and specificationsAll relevant Tender documents are located within the Document Repository on the Delta eSourcing site tender box: https://www.delta-esourcing.com/respond/8ZRTRD4734

Notices published for this procedure

Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender7 Aug 2026, 10:06 BST
Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender16 Feb 2026, 18:03 GMT
Tender notice tenderTender noticeUK4Tender notice on Find a Tender8 Dec 2025, 08:03 GMT