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Published 9 Sept 2024, 10:02 BST

Official UK procurement notice

DfI Transport and Road Asset Management - Provision of Service and Maintenance of Commercial Vehicles over 3500kg

Official notice

Authority: Department for Infrastructure (Central government)·Consortium: 2 public authorities

6 lotsServicesOpen procedureSME suitableMax 6 lots to bid
Sectors: Repair & Maintenance (50) Delivery: Northern Ireland (UKN)
Published estimate£6,000,000total for 6 lots
Submissions closed 10 Oct 2024awarded 3 Jan 2025
Awarded to Eastwood Fleet Services Ltd +4 more6 awards

What is being bought6 lots · detail below

Published requirement description

The Department has a need to establish a call-off contractual arrangement, for each of its workshops across Northern Ireland in order to support in-house maintenance operations. Each contract is designed to provide the Department with a facility to have guaranteed work undertaken owing to not having sufficient in-house technical personnel to meet operational requirements. Should this change during the term of this contract the Department reserves the right to change the work from guaranteed scheduled work to non-guaranteed unscheduled work. This may be on a workshop by workshop basis. Each lot will be evaluated independently and there is no limit to the number of Lots that any one Economic Operator can be awarded. Lot 1 - DfI TRAM Fleet Unit, Ballykeel Workshop, Ballymena, BT42 3HA Lot 2 - DfI TRAM Fleet Unit, Northbrook Workshop, Coleraine, BT52 2JB Lot 3 - DfI TRAM Fleet Unit, Arvalee Workshop, Omagh, BT79 0ND Lot 4 - DfI TRAM Fleet Unit, Silverhill Workshop, Enniskillen, BT74 5JP Lot 5 - DfI TRAM Fleet Unit, Armagh Workshop, Armagh, BT60 1JD Lot 6 - DfI TRAM Fleet Unit, Seagoe Workshop, Craigavon, BT63 5QE

CPV: Repair and maintenance services

Lots and requirements (6)Procurement structure

6 lots · all with a published value (£6,000,000 together) · a supplier may bid for at most 6 of them · same evaluation weights on every lot
Lot #1DfI TRAM Fleet Unit, Ballykeel Workshop, Ballymena, BT42 3HAAwardedRenewalPublished value£1,000,000
Delivery: Northern Ireland
Extensions: There is an option to extend for 3 periods of 1 year eachVariant bids: not allowed
50000000 Repair and maintenance services
Lot #2DfI TRAM Fleet Unit, Northbrook Workshop, Coleraine, BT52 2JBAwardedRenewalPublished value£1,000,000
Delivery: Northern Ireland
Extensions: There is an option to extend for 3 periods of 1 year eachVariant bids: not allowed
50000000 Repair and maintenance services
Lot #3DfI TRAM Fleet Unit, Arvalee Workshop, Omagh, BT79 0NDAwardedRenewalPublished value£1,000,000
Delivery: Northern Ireland
Extensions: There is an option to extend for 3 periods of 1 year eachVariant bids: not allowed
50000000 Repair and maintenance services
Lot #4DfI TRAM Fleet Unit, Silverhill Workshop, Enniskillen, BT74 5JPAwardedRenewalPublished value£1,000,000
Delivery: Northern Ireland
Extensions: There is an option to extend for 3 periods of 1 year eachVariant bids: not allowed
50000000 Repair and maintenance services
Lot #5DfI TRAM Fleet Unit, Armagh Workshop, Armagh, BT60 1JDAwardedRenewalPublished value£1,000,000
Delivery: Northern Ireland
Extensions: There is an option to extend for 3 periods of 1 year eachVariant bids: not allowed
50000000 Repair and maintenance services
Lot #6DfI TRAM Fleet Unit, Seagoe Workshop, Craigavon, BT63 5QEAwardedRenewalPublished value£1,000,000
Delivery: Northern Ireland
Extensions: There is an option to extend for 3 periods of 1 year eachVariant bids: not allowed
50000000 Repair and maintenance services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 6 lots
Quality: 30%Price: 70%
Published sub-criteria (2)
  • Qualitative Criteria: 30%
  • price: 70%
Published award criteria (3)
  • Mandatory Requirements: Pass/Fail
  • Qualitative Criteria: 30
  • Price: 70
Conditions of participation1
  • Suitability

    The Department's particular requirements will be set out in the contract documentation

What this means for your bid
  • Price carries 70 of 100 points: a 10% discount moves about 7 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes
First published
9 Sept 2024, 10:02 BST
Last source update
3 Jan 2025, 17:34 GMT
Award evaluation window
10 Oct 2024 – …
Authority reference
CfT 5049254
FTS notice number
2025/S 000-000121
Classification (CPV)
Repair and maintenance services
Delivery area
Northern Ireland (UKN)
Official registry OCID
ocds-h6vhtk-04990d Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment
Review and risk notes
Review procedure

DfI will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into. The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (Northern Ireland).

Publisher note: Contract Monitoring. The successful contractor’s performance on the contract will be regularly monitored. Contractors not delivering on contract requirements is a serious matter. It means the public purse is not getting what it is paying for. If a contractor fails to reach satisfactory levels of contract performance they will be given a specified time to improve. If, after the specified time, they still fail to reach satisfactory levels of contract performance, the matter will be escalated to senior management in DfI for further action. If this occurs and their performance still does not improve to satisfactory levels within the specified period, it may be regarded as an act of grave professional misconduct and they may be issued with a Certificate of Unsatisfactory Performance and the contract may be terminated. The issue of a Certificate of Unsatisfactory Performance will result in the contractor being excluded from all procurement competition being undertaken by Centres of Procurement Expertise on behalf of bodies covered by the Northern Ireland Procurement Policy for a. period of twelve months from the date of issue of the certificate

How it was run

Official notice
Run through: eTendersNI · Who buys & how to bid on eTendersNI
Supplier login requiredLanguage: EN
Access & registration note: Free Northern Ireland registration
Submission deadline
10 Oct 2024, 15:00 BST
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Bids opened
10 Oct 2024, 15:30 BST
Detailed submission instructions & authority contactsFrom official release

etendersni.gov.uk/epps ↗

Timeline

10 Oct 2024 → 8 Jan 2025 · 4 dates
  1. Submission deadline
    10 Oct 2024, 15:00 BST
  2. Bids opened
    10 Oct 2024, 15:30 BST
  3. Notice published
    3 Jan 2025, 17:34 GMT
  4. Bids must remain valid until
    8 Jan 2025, 23:59 GMT

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    3 Jan 2025, 17:34 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 6
Awarded value Not summedeach provider’s award repeats the list or panel total
Bids received 906 from SMEs
Contracts signed 6latest 3 Jan 2025
Awarded toValueDateStatus
Lot 1 · DfI TRAM Fleet Unit, Ballykeel Workshop, Ballymena, BT42 3HA1 award
Eastwood Fleet Services LtdSME£1,000,000 †—Awarded
Lot 2 · DfI TRAM Fleet Unit, Northbrook Workshop, Coleraine, BT52 2JB1 award
TBF Thompson (Garvagh) LtdSME£1,000,000 †—Awarded
Lot 3 · DfI TRAM Fleet Unit, Arvalee Workshop, Omagh, BT79 0ND1 award
MC FARLAND LIMITEDSME£1,000,000 †—Awarded
Lot 4 · DfI TRAM Fleet Unit, Silverhill Workshop, Enniskillen, BT74 5JP1 award
LAKELAND RECOVERY SERVICESME£1,000,000 †—Awarded
Lot 5 · DfI TRAM Fleet Unit, Armagh Workshop, Armagh, BT60 1JD1 award
RAVENHILL AUTO COMMERCIALS LTDSME£1,000,000 †—Awarded
Lot 6 · DfI TRAM Fleet Unit, Seagoe Workshop, Craigavon, BT63 5QE1 award
TBF Thompson (Garvagh) LtdSME£1,000,000 †—Awarded

Contracts

  • Lot 1 - DfI TRAM Fleet Unit, Ballykeel Workshop, Ballymena, BT42 3HA · Eastwood Fleet Services LtdSME

    Signed
    3 Jan 2025
    Value
    £1,000,000
    Status
    active

  • Lot 2 - DfI TRAM Fleet Unit, Northbrook Workshop, Coleraine, BT52 2JB · TBF Thompson (Garvagh) LtdSME

    Signed
    3 Jan 2025
    Value
    £1,000,000
    Status
    active

  • Lot 3 - DfI TRAM Fleet Unit, Arvalee Workshop, Omagh, BT79 0ND · MC FARLAND LIMITEDSME

    Signed
    3 Jan 2025
    Value
    £1,000,000
    Status
    active

  • Lot 4 - DfI TRAM Fleet Unit, Silverhill Workshop, Enniskillen, BT74 5JP · LAKELAND RECOVERY SERVICESME

    Signed
    3 Jan 2025
    Value
    £1,000,000
    Status
    active

  • Lot 5 - DfI TRAM Fleet Unit, Armagh Workshop, Armagh, BT60 1JD · RAVENHILL AUTO COMMERCIALS LTDSME

    Signed
    3 Jan 2025
    Value
    £1,000,000
    Status
    active

  • Lot 6 - DfI TRAM Fleet Unit, Seagoe Workshop, Craigavon, BT63 5QE · TBF Thompson (Garvagh) LtdSME

    Signed
    3 Jan 2025
    Value
    £1,000,000
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · DfI TRAM Fleet Unit, Ballykeel Workshop, Ballymena, BT42 3HA15bids · 15 electronic · 1 from abroad1——
2 · DfI TRAM Fleet Unit, Northbrook Workshop, Coleraine, BT52 2JB15bids · 15 electronic · 1 from abroad1——
3 · DfI TRAM Fleet Unit, Arvalee Workshop, Omagh, BT79 0ND15bids · 15 electronic · 1 from abroad1——
4 · DfI TRAM Fleet Unit, Silverhill Workshop, Enniskillen, BT74 5JP15bids · 15 electronic · 1 from abroad1——
5 · DfI TRAM Fleet Unit, Armagh Workshop, Armagh, BT60 1JD15bids · 15 electronic · 1 from abroad1——
6 · DfI TRAM Fleet Unit, Seagoe Workshop, Craigavon, BT63 5QE15bids · 15 electronic · 1 from abroad1——

Contracting authority & participating public bodies

2 public bodies on the notice

Department for Infrastructure

Contracting authorityCentral GovernmentMinistry or any other national or federal authority, including their regional or local subdivisionsGeneral public services James House, 2-4 Cromac Avenue, Belfast, UK, BT7 2JAContact name, email Published organisation website ↗

Consortium members and other public bodies

Dispute resolution & review bodies

  • High Court, Royal Courts of JusticeReview body Belfast

Bidders & participating suppliers

5 commercial parties on the notice

Official documents & specifications (4)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria
  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria