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Published 20 Jun 2024, 16:00 BST

Official UK procurement notice

DfI TRAM T-1142 Term Contract for Environmental Maintenance

Official notice

Authority: DfI Transport and Road Asset Management (TRAM) (Central government)·Consortium: 2 public authorities

5 lotsServicesOpen procedureSME suitableMax 5 lots to bidMax 2 lots per supplier
Sectors: Agricultural, forestry, horticultural, aquacultural and apicultural services (77) Delivery: Northern Ireland (UKN0)
Published estimate£41,250,000total for 5 lots
Submissions closed 12 Aug 2024awarded 27 Feb 2025
Awarded to CONTRACT SERVICES DGN LTD +2 more5 awards

What is being bought5 lots · detail below

Published requirement description

The Term Contract for Environmental Maintenance cover the following Local Government Districts EME1 - Belfast (North and South); EMN1 - Causeway Coast and Glens; EMS1 - Armagh, Banbridge and Craigavon; EMW1 - Cookstown, Dungannon and Magherafelt; EMW2 - Derry and Strabane Within each Contract Area, the works to be undertaken under this Contract may include, but not be limited to, the following principal work activities which are provided by way of example: A. Maintaining grass in both urban and rural areas adopted by a relevant roads authority including experience of undertaking appropriate Temporary Traffic Management on a live trafficked public road. B. Controlling weed growth in areas adopted by a relevant roads authority including experience of undertaking appropriate Temporary Traffic Management on a live trafficked public road. C. Cleaning, jetting and inspection of the roadside drainage system in areas adopted by a relevant roads authority including experience of undertaking appropriate Temporary Traffic Management on a live trafficked public road. Further ancillary works may be asked of the successful Economic Operator such as. 1. Maintaining grass areas using tractor / mowers 2. Maintaining grass areas using small motorised units / strimmers 3. Cleaning of road and footpath gullies 4. Jetting of drainage systems and inspection chambers 5. Weed Control to adopted areas 6. Emergency Responses (Grass Cutting / Gully Cleaning) 7. Traffic Management on Roads as defined in the Roads (NI) Order 1993. 8. Cut, remove or maintain trees / hedges and associated works. 9. Edge ploughing 10.Removal of advertising signs 11.Cleaning of road signs and marker posts

  • Recurrence: Term Contracts have varying renewal dates

CPV: Construction work for pipelines, communication and power lines, for highways, roads, airfields and railways; flatwork · Demolition, site preparation and clearance work · Engineering works and construction works · Grounds maintenance services · Planting and maintenance services of green areas · Tree pruning and hedge trimming · Works for complete or part construction and civil engineering work

Lots and requirements (5)Procurement structure

5 lots · all with a published value (£41,250,000 together) · a supplier may bid for at most 5 and win at most 2 of them · same evaluation weights on every lot
Lot #1EMS1 Armagh, Banbridge and CraigavonAwardedRenewalPublished value£11,500,000
Delivery: Northern Ireland
Extensions: The initial term of each contact shall be 2 years. At the sole discretion of the Contracting Authority, a contact extension maybe made on any number of occasions up to the stated maximum contract duration as stated in the Conditions of Contract. · Term Contracts have varying renewal datesVariant bids: not allowed
45111000 Demolition, site preparation and clearance work45200000 Works for complete or part construction and civil engineering work45220000 Engineering works and construction works45230000 Construction work for pipelines, communication and power lines, for highways, roads, airfields and railways; flatwork77310000 Planting and maintenance services of green areas77340000 Tree pruning and hedge trimming
Lot #2EMW1 Cookstown, Dungannon and MagherafeltAwardedRenewalPublished value£9,750,000
Delivery: Northern Ireland
Extensions: The initial term of each contact shall be 2 years. At the sole discretion of the Contracting Authority, a contact extension maybe made on any number of occasions up to the stated maximum contract duration as stated in the Conditions of Contract. · Term Contracts have varying renewal datesVariant bids: not allowed
45111000 Demolition, site preparation and clearance work45200000 Works for complete or part construction and civil engineering work45220000 Engineering works and construction works45230000 Construction work for pipelines, communication and power lines, for highways, roads, airfields and railways; flatwork77310000 Planting and maintenance services of green areas77340000 Tree pruning and hedge trimming
Lot #3EMW2 Derry and StrabaneAwardedRenewalPublished value£9,500,000
Delivery: Northern Ireland
Extensions: The initial term of each contact shall be 2 years. At the sole discretion of the Contracting Authority, a contact extension maybe made on any number of occasions up to the stated maximum contract duration as stated in the Conditions of Contract. · Term Contracts have varying renewal datesVariant bids: not allowed
45111000 Demolition, site preparation and clearance work45200000 Works for complete or part construction and civil engineering work45220000 Engineering works and construction works45230000 Construction work for pipelines, communication and power lines, for highways, roads, airfields and railways; flatwork77310000 Planting and maintenance services of green areas77340000 Tree pruning and hedge trimming
Lot #4EMN1 Causeway Coast and GlensAwardedRenewalPublished value£6,000,000
Delivery: Northern Ireland
Extensions: The initial term of each contact shall be 2 years. At the sole discretion of the Contracting Authority, a contact extension maybe made on any number of occasions up to the stated maximum contract duration as stated in the Conditions of Contract. · Term Contracts have varying renewal datesVariant bids: not allowed
45111000 Demolition, site preparation and clearance work45200000 Works for complete or part construction and civil engineering work45220000 Engineering works and construction works45230000 Construction work for pipelines, communication and power lines, for highways, roads, airfields and railways; flatwork77310000 Planting and maintenance services of green areas77340000 Tree pruning and hedge trimming
Lot #5EME1 Belfast North and SouthAwardedRenewalPublished value£4,500,000
Delivery: Northern Ireland
Extensions: The initial term of each contact shall be 2 years. At the sole discretion of the Contracting Authority, a contact extension maybe made on any number of occasions up to the stated maximum contract duration as stated in the Conditions of Contract. · Term Contracts have varying renewal datesVariant bids: not allowed
45111000 Demolition, site preparation and clearance work45200000 Works for complete or part construction and civil engineering work45220000 Engineering works and construction works45230000 Construction work for pipelines, communication and power lines, for highways, roads, airfields and railways; flatwork77310000 Planting and maintenance services of green areas77340000 Tree pruning and hedge trimming

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 5 lots
Quality: 20%Price: 80%
Published sub-criteria (2)
  • 20: 20%
  • 80: 80%
Published award criteria (2)
  • 20
  • 80
What this means for your bid
  • Price carries 80 of 100 points: a 10% discount moves about 8 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes · Term Contracts have varying renewal dates
First published
20 Jun 2024, 16:00 BST
Last source update
20 Mar 2025, 10:18 GMT
Award evaluation window
5 Aug 2024 – …
FTS notice number
2025/S 000-010316
Classification (CPV)
Construction work for pipelines, communication and power lines, for highways, roads, airfields and railways; flatworkDemolition, site preparation and clearance workEngineering works and construction worksGrounds maintenance servicesPlanting and maintenance services of green areasTree pruning and hedge trimmingWorks for complete or part construction and civil engineering work
Delivery area
Northern Ireland (UKN0)
Official registry OCID
ocds-h6vhtk-047193 Find a Tender
Review and risk notes
Review procedure

DfI will comply with the Public. Contracts Regulations 2015 (as amended) and, where appropriate, will incorporate a. standstill period (i.e. a minimum of 10 calendar days) at the point information on the award of. the contract is communicated to tenderers. That notification will provide full information on. the award decision. This provides time for unsuccessful tenderers to challenge the award. decision before the contract is entered into.. Powered by

Publisher note: The Contracting Authority considers that this contract may be suitable for economic operators that are Small or Medium Enterprises. (SMEs). The evaluation of submissions (PQQPs or TPs) will be based solely on the criteria set out for the procurement, and the contract. will be awarded on the basis stated in II.2.5). All documents will only be available on line through the eTendersNI portal. (1)If your. company is not already registered on eTendersNI you may do so through the eTendersNI portal https://etendersni.gov.uk/epps/. home.do — Select the “Register as a Supplier” link and follow the on screen instructions.. 2) Expression of Interest and access to tender. documentation — You may “Express an Interest” in a project and access the tender documentation via the projects CfT Menu. If you. require assistance or help to navigate the site please consult the on-line help, or contact the eTendersNI help desk. The documents may. be downloaded up to the closing date and time for the submission. Submissions must be completed and returned to the Contracting. Authority using the online eTendersNI portal, to arrive not later than the time and date as stated in IV.2.2). The Contracting Authority is. utilising an electronic tendering system to manage this procurement and to communicate with Economic Operators. Accordingly, it is. intended that all communications with the Contracting Authority, including the accessing and submission of tender responses, will be. conducted via eTendersNI. As part of its contract management procedures, the Contracting Authority and their CoPE will use the Protocol. for Managing Poor Supplier Performance contained in Procurement Guidance Note PGN 01/12 — Contract management principles. and procedures: https://www.finance-ni.gov.uk/publications/procurement-guidance-. note-0112-contract-management principles and. procedures. The protocol sets out a series of five escalating stages to enable Contracting Authorities and their CoPEs to manage poor. performance by suppliers. At Stage 4, as an alternative to terminating the contract, senior management in the Contracting Authority/CoPE. can issue a Notice of Written Warning. At stage 5, as an alternative to terminating the contract, a notice of unsatisfactory performance. can be issued to the economic operator. These notices remain current for the period of time stated in the protocol and an economic. operator must declare, in subsequent procurement competitions, if it has received a current Notice of Written Warning or a current. Notice of Unsatisfactory Performance within 3 years of the TP Submission Deadline. If an economic operator has received more than one. current Notice of Written Warning the Contracting Authority/CoPE, at its discretion, can consider an economic operator’s exclusion from. future procurement competitions, being undertaken on behalf of bodies covered by the Northern Ireland Public Procurement Policy, for. a minimum period of 12 months. If an economic operator is subject to a notice of unsatisfactory performance the Contracting Authority/. CoPE, at its discretion, can consider the economic operator’s exclusion from future procurement competitions, being undertaken on. behalf of bodies covered by the Northern Ireland Public Procurement Policy, for a period of 3 years. A list of these bodies subject to. Northern Ireland Public Procurement Policy can be viewed at:. https://www.finance-ni.gov.uk/articles/listpublic-bodies-which-ni-public. procurement-policy- applies..

How it was run

Official notice
Run through: eTendersNI · Who buys & how to bid on eTendersNI
Supplier login requiredLanguage: EN
Access & registration note: Free Northern Ireland registration
Submission deadline
12 Aug 2024, 15:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bids opened
5 Aug 2024, 15:30 BST
Detailed submission instructions & authority contactsFrom official release

etendersni.gov.uk/epps ↗

Timeline

5 Aug 2024 → 20 Mar 2025 · 4 dates
  1. Bids opened
    5 Aug 2024, 15:30 BST
  2. Submission deadline
    12 Aug 2024, 15:00 BST
  3. Bids must remain valid until
    3 Dec 2024, 23:59 GMT
  4. Notice published
    20 Mar 2025, 10:18 GMT

Notice history

3 events · 4 releases on Find a Tender · since 17 Jul 2024
  1. Deadline moved to 12 Aug 2024, 15:00 BST
    17 Jul 2024, 17:02 BST
    +7 days · was 5 Aug 2024, 15:00 BST
  2. Status changed to complete
    3 Mar 2025, 16:57 GMT
  3. Buyer details updated
    3 Mar 2025, 16:57 GMT
Published amendments (2 · 1 deadline change)
WhenWhatBeforeAfterShift
—DeadlineIV.2.2)5 Aug 202412 Aug 2024+7 d
—Bid openingIV.2.7)5 Aug 202412 Aug 2024+7 d
—DateII.2.1)27 Feb 202523 Dec 2024-66 d
—DateII.2.1)27 Feb 202523 Dec 2024-66 d
—DateII.2.1)27 Feb 202523 Dec 2024-66 d
—DateII.2.1)27 Feb 202523 Dec 2024-66 d
—DateII.2.1)27 Feb 202523 Dec 2024-66 d

Date of conclusion of the contract amendment to 23/12/2024

1 amendment published without a description.

Routine re-releases (4)
  • 2024-06: 1 release · 20 Jun 2024

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 5
Awarded value £41,250,0005 contracts exc. VAT
Bids received 2520 from SMEs
Contracts signed 5latest 27 Feb 2025
Awarded toValueDateStatus
Lot 1 · EMS1 Armagh, Banbridge and Craigavon1 award
CONTRACT SERVICES DGN LTDSME£11,500,000 †—Awarded
Lot 2 · EMW1 Cookstown, Dungannon and Magherafelt1 award
CONTRACT SERVICES DGN LTDSME£9,750,000 †—Awarded
Lot 3 · EMW2 Derry and Strabane1 award
ROAD SAFETY CONTRACTS LTDSME£9,500,000 †—Awarded
Lot 4 · EMN1 Causeway Coast and Glens1 award
Greentown Environmental LtdSME£6,000,000 †—Awarded
Lot 5 · EME1 Belfast North and South1 award
Greentown Environmental LtdSME£4,500,000 †—Awarded

Contracts

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · EMS1 Armagh, Banbridge and Craigavon5bids · 5 electronic · 5 from abroad4——
2 · EMW1 Cookstown, Dungannon and Magherafelt6bids · 6 electronic · 6 from abroad5——
3 · EMW2 Derry and Strabane5bids · 5 electronic · 5 from abroad4——
4 · EMN1 Causeway Coast and Glens5bids · 5 electronic · 5 from abroad4——
5 · EME1 Belfast North and South4bids · 4 electronic · 4 from abroad3——

Contracting authority & participating public bodies

2 public bodies on the notice

DfI Transport and Road Asset Management TRAM

Contracting authorityCentral GovernmentMinistry or any other national or federal authority, including their regional or local subdivisionsGeneral public services James House, 2-4 Cromac Avenue, Belfast, UK, BT7 2JAContact name, email

Consortium members and other public bodies

Dispute resolution & review bodies

  • The High CourtReview body Belfast

Bidders & participating suppliers

4 commercial parties on the notice

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria