DFG Adaptation Works · UK public procurement notice

The framework will be used to deliver low-value,

repeat works across the Breckland district area.

During business hours (8.00am to 6.00pm) any

issues reported to Breckland Council by the client

will be investigated by the Technical Officer and

then reported to the Supplier. The Supplier must

discuss with the Technical Officer at their earliest

convenience but within a maximum of 2 hours to

discuss the issue and arrange to attend if required.

Any issues reported directly to the Supplier, must

be reported to Breckland Council within a maximum

of 2 hours, so they can record this on the system.

Outside business hours:

For any issues reported to the Supplier outside of

business hours by the client, upon commencement

of business hours (08:00) the Supplier must contact

the Technical Officer at their earliest convenience

but within a maximum of 2 hours to discuss the

issue and arrange to attend if required.

For any issues reported to Breckland Council

outside of business hours, Breckland Council will

contact the Supplier at the earliest convenient point

on the next working day (Mon-Fri) and the Supplier

must contact the Technical Officer at their earliest

convenience but within a maximum of 2 hours to

discuss the issue and arrange to attend if required.

Suppliers are required to agree to operate under

Appendix B - Schedule of Prices issued by the

Council. This will be updated and re-issued at six

monthly intervals during the term of the Framework.

The prices set out in the Schedule of Prices will

apply to all call-off contracts awarded during the

relevant six-month period and exclusive of VAT.

Admission onto the Framework will be based solely

on the qualitative assessment of bids submitted in

response to this Invitation to Tender. No initial

pricing submission is required as part of this ITT.

Suppliers will be evaluated on their capability,

quality, and capacity to deliver the required services

in accordance with the Framework requirements.

Suppliers will be ranked based on their combined

quality scores as determined during the tender

evaluation process (see Section 6). The ranking

reflects the Council's assessment of the most

advantageous tender in terms of quality. Supplier

ranking will directly influence the order in which call

off work is allocated under the rotational

mechanism. If a supplier withdraws or is removed,

the next supplier in the ranking order moves up one

position.

If, at any time during the framework period, a

supplier's agreement to deliver services under the

framework is terminated, the ranking of suppliers

will be adjusted accordingly. Specifically, the next

supplier in the original ranking order (based on the

most advantageous tender evaluation) will move up

by one rank.

This ensures that the rotational allocation of work

continues fairly among the remaining suppliers,

reflecting the relative evaluation scores from the

tender process.

Successful suppliers admitted to the framework will

be awarded call-off contracts (Appendix D) on a

rotational basis (or other transparent mechanism

determined by the Council) to ensure a fair and

equitable allocation of work among all framework

suppliers. The Council reserves the right to vary the

rotation mechanism, acting reasonably, to reflect

factors such as:

• Supplier performance and quality of delivery,
• Capacity to undertake work at a given time, or
• Specific requirements of individual projects

For works not included within Appendix B

Schedule of Prices (e.g., small extensions or

bespoke work relating to DFG) or higher-value

works, the Council will run a mini-competition. All

framework suppliers will be invited to submit a

quotation based on the specification provided. Site

visits will be permitted by prior arrangement with

Council Technical Officers. The contract will be

awarded to the supplier submitting the most

advantageous quotation. A further site visit may be

arranged prior to commencement, after which

mobilisation can proceed according to the agreed

timetable.

Suppliers should be aware that there is no

guaranteed minimum or regular number of jobs

during the framework term. Work volumes will

fluctuate due to client referrals, enquiries, Technical

Officer assessments, and grant approval timings.

Approximately half of the annual cases are

expected to relate to level-access showers or

external access ramps, but this may vary. Suppliers

should plan accordingly and ensure capacity to

respond to peaks and troughs in demand.

The framework will be operated under a Framework

Agreement and Schedule of Amendments to JCT

Measured Term Contract 2024 - Appendix C in the

ITT and Associate documents with a Call-Off order

(Appendix D) for individual jobs