Find a TenderAwarded

Published 5 Dec 2023, 14:28 GMT

Official UK procurement notice

DfE - Corporate and Consumer Display Supply, Storage and Technical Support for Tourism NI

Authority: Tourism Northern Ireland (Central government)·Consortium: 2 public authorities

ServicesOpen procedureSME suitable

Sectors: Supporting and auxiliary transport services; travel agencies services (63)Architecture & Engineering (71)Business Services & Consultancy (79) Delivery: Northern Ireland (UKN)

Published estimate£400,000exc. VAT

Submissions closed 11 Jan 2024awarded 20 Feb 2024

Awarded to ULSTER EXHIBITIONS LIMITED

What is being bought

Published requirement description

Tourism NI wishes to appoint a Contractor to undertake the following tasks:

Supply, storage, delivery and installation of corporate, industry and consumer display and promotional materials at both Tourism NI corporate events and sponsored/funded consumer events;
Technical AV support for in-house delivered Tourism NI corporate and industry events.

CPV: Event services · Storage and warehousing services · Technical support services

The lotProcurement structure

single lot · value published

Lot #1AwardedRenewalPublished value£400,000

Delivery: Northern Ireland

Extensions: There is an option to extend the contract for any period up to and including 24 months. · There will be an option to extend the Contract for any period up to and including 24 Months as per Commercial Conditions of Contract.Variant bids: not allowed

63120000 Storage and warehousing services 71356300 Technical support services

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Price: 90%Social value: 10%

Published sub-criteria (8)

AC2.1 Delivery Setup/ Collection Dismantling of Display Material per hour inside normal working hours: 13.5%
AC2.2 Outside normal working hours: 22.5%
AC2.3 AV Technician per hour: 4.5%
AC3 Supply and Full Colour Print of Display Material: 13.5%
AC4 Delivery of stands without setup to Tourism NI premises: 13.5%
AC5 Conference and Equipment Hire: 9%
AC6 Secure storage of all Tourism NI display materials: 13.5%
AC1 Social Value: 10%

Published award criteria (8)

AC1 Social Value: 10
AC2.1 Delivery Setup/ Collection Dismantling of Display Material per hour inside normal working hours: 13.5
AC2.2 Outside normal working hours: 22.5
AC2.3 AV Technician per hour: 4.5
AC3 Supply and Full Colour Print of Display Material: 13.5
AC4 Delivery of stands without setup to Tourism NI premises: 13.5
AC5 Conference and Equipment Hire: 9
AC6 Secure storage of all Tourism NI display materials: 13.5

What this means for your bid

Price carries 90 of 100 points: a 10% discount moves about 9 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached

Procedure method: Open procedure
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Services
Notice status: Awarded
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: No (one-off requirement)
First published: 5 Dec 2023, 14:28 GMT
Last source update: 20 Feb 2024, 15:24 GMT
Award evaluation window: 11 Jan 2024 – …
Authority reference: 4928557
FTS notice number: 2024/S 000-005551
Classification (CPV): Event servicesStorage and warehousing servicesTechnical support services
Delivery area: Northern Ireland (UKN)
Official registry OCID: ocds-h6vhtk-0421d4 Find a Tender

Contract terms

Electronic trading: e-invoicing allowed · electronic payment

Review and risk notes

Review procedure: CPD complied with the Public Contracts Regulations 2015 (as amended) and incorporated a standstill period (i.e. a minimum of 10 calendar days) at the point information on the award of contract was communicated to tenderers. That notification provided full information on the award decision. This provided time for the unsuccessful tenderers to challenge the award decision before the contract was entered into.

Publisher note: The successful contractor’s performance on the contract will be regularly monitored. Contractors not delivering on contract requirements is a serious matter. It means the public purse is not getting what it is paying for. If a contractor fails to reach satisfactory levels of contract performance, they will be given a specified time to improve. If, after the specified time, they still fail to reach satisfactory levels of contract performance, the matter will be escalated to senior management in CPD for further action. If this occurs and their performance still does not improve to satisfactory levels within the specified period, it may be regarded as an act of grave professional misconduct, and they may be issued with a Certificate of Unsatisfactory Performance and the contract may be terminated.. The issue of a Certificate of Unsatisfactory Performance will result in the contractor being excluded from all procurement competitions being undertaken by Centres of Procurement Expertise on behalf of bodies covered by the Northern Ireland Procurement Policy for a period of twelve months from the date of issue of the certificate.

How it was run

Official notice

Submission deadline: 11 Jan 2024, 15:00 GMT
Submission channel: {"written"}
Accepted languages: en
Bids opened: 11 Jan 2024, 15:30 GMT

Timeline

11 Jan 2024 → 10 Apr 2024 · 4 dates

Submission deadline
11 Jan 2024, 15:00 GMT
Bids opened
11 Jan 2024, 15:30 GMT
Notice published
20 Feb 2024, 15:24 GMT
Bids must remain valid until
10 Apr 2024, 23:59 BST

Notice history

2 events · 2 releases on Find a Tender · since 20 Feb 2024

Status changed to complete
20 Feb 2024, 15:24 GMT
Buyer details updated
20 Feb 2024, 15:24 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £400,0001 contract exc. VAT

Bids received 11 from SMEs

Contracts signed 1latest 20 Feb 2024

Awarded to	Value	Date	Status
ULSTER EXHIBITIONS LIMITEDSMEID 4928557 - DfE - Tourism NI - Corporate and Consumer Display Supply, Storage and Technical Support	£400,000 †	—	Awarded

Contracts

ID 4928557 - DfE - Tourism NI - Corporate and Consumer Display Supply, Storage and Technical Support · ULSTER EXHIBITIONS LIMITEDSME
Signed
20 Feb 2024
Value
£400,000
Status
active

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
1bids · 1 electronic · 1 from abroad	1	—	—

Contracting authority & participating public bodies

2 public bodies on the notice

Tourism Northern Ireland

Contracting authorityCentral GovernmentBody governed by public lawGeneral public services 10-12, Linum Chambers,, BELFAST, UK, BT2 7ESContact name, email Published organisation website ↗

Dispute resolution & review bodies

The UK does not have any such bodies with responsibility for appeal/mediation procedures. Instead; any challenges are dealt with by the High Court, Commercial Division, to which proceedings may be issued regarding alleged breaches of the PCR 2015 as amendedReview body Belfast

Bidders & participating suppliers

1 commercial party on the notice

ULSTER EXHIBITIONS LIMITEDAwarded supplier 18 Maryland Industrial Estate, BELFAST, UK, BT3 9HBContact email

Official documents & specifications (1)

Official links; attachments are not copied

Tender pack and attachments

Technical selection criteriatenderTechnical selection criteria