Official UK procurement notice
DFC - USEL - Provision of Fleet Servicing and Maintenance
Authority: Ulster Supported Employment Limited (Central government)·On behalf of: CPD
What is being bought
Published requirement descriptionThis contract covers the full maintenance and servicing of USEL’s commercial vehicle fleet, including scheduled servicing, repairs, inspections, and breakdown support. The supplier must carry out all work in line with manufacturer standards, using appropriate testing and diagnostic equipment, and ensure vehicles are roadworthy and ready for statutory testing. Services are delivered at fixed costs, with any additional or repair work requiring prior approval and quotation.
CPV: Miscellaneous repair and maintenance services · Repair and maintenance services · Repair and maintenance services of motor vehicles and associated equipment · Repair, maintenance and associated services of vehicles and related equipment
The lotProcurement structure
single lot · value publishedLot #1AwardedPublished value£180,000
- Technical & professional ability
As per Tender Documents
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
- AC1 - Compliance with all Contract Requirements: This Criterion has a weighting of Pass/Fail (A) Minimum Functional Requirements (MFR’s); (B) Packaging & Transport Regulations Compliance; (C) Delivery; and (D) Environmental/ Sustainability Requirements
- AC2 - Contract Management: This Criterion has a weighting of 20% Suppliers must detail their approach to contract management. This must include: • The systems which will be in place to communicate with the Buyer to ensure the smooth running of the contract and enable issues to be dealt with in an effective manner. • The procedures for escalation in the event that problems cannot be resolved at the operational level. Written response required for this criterion.
- AC3 - Total Contract Price: This Criterion has a weighting of 80%
- Technical & professional ability
As per Tender Documents
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 20 May 2026, 10:44 BST
- Last source update
- 26 Aug 2026, 11:33 BST
- Award evaluation window
- Submission end – 7 Jul 2026
- Authority reference
ID 5890277- FTS notice number
2026/S 000-046178- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-069ceaFind a Tender- Contract terms summary
Contract Value
The estimated value figure indicated in the Scope Section represents an overall estimated contract value. This value reflects the potential scale of the contract as stated in the tender documents. This figure does not however take into account the application of indexation or increases to charges due to increases in the Real Living Wage. Neither CPD nor the contracting Authority can provide any guarantee as to the level of business under this contract. The Contracting Authority does not bind itself to accept the lowest or any tender. Suppliers remain responsible for all costs and expenses incurred by them or by any third party acting under instructions from the Supplier in connection with taking part in this procurement process regardless of whether such costs arise as a consequence, directly or indirectly of any amendments made to the procurement documents by the Contracting Authority at any time. No legally binding contract shall arise (and a Supplier shall have no legitimate expectation that a contract will be entered into) until such time as entry into the Contract has been confirmed by the Contracting Authority.
- Risks
Exclusions
If at any time during the procurement, or post award, it comes to the attention of the Contracting Authority (CA) or CPD, by whatever means, that a Supplier has become ‘excluded’ or ‘excludable’ as per Sec 57 of the PA 2023, the CA, after compliance with its obligations under the PA 23, reserves the right to exclude said Supplier from the procurement procedure or terminate any contract they have been awarded.
The Contracting Authority expressly reserves the rights:
(I). not to award any contract as a result of the procurement process commenced by publication of this notice;
(II). to make whatever changes it may see fit to the content and structure of the tendering Competition;
(III). to award (a) contract(s) in respect of any part(s) of the [services] covered by this notice; and
(IV). to award contract(s) in stages.
and in no circumstances will the Authority be liable for any costs incurred by candidates.
How it was run
Official notice- Submission deadline
- 23 Jun 2026, 15:00 BST
- Clarification deadline
- 12 Jun 2026, 23:59 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Tenders must be submitted electronically via the relevant Call for Tender (CfT) opportunity on eTendersNI, website details immediately below.
Paper submissions will not be accepted or considered and will be rejected by the Contracting Authority / Buyer.
The tender documents are available with unrestricted and full direct access, free of charge, at: URL etendersni.gov.uk/epps ↗
Timeline
20 May 2026 → 26 Aug 2026 · 8 dates- Tender notice published155 days ago20 May 2026, 10:44 BST
- Clarification questions by131 days ago12 Jun 2026, 23:59 BST
- Submission deadline121 days ago23 Jun 2026, 15:00 BST
- Contract starts107 days ago7 Jul 2026, 00:00 BST
- Award decision expected by106 days ago7 Jul 2026, 23:59 BST
- Assessment summaries sent70 days ago13 Aug 2026, 00:00 BST
- Standstill ends58 days ago24 Aug 2026, 23:59 BST
- Latest notice published57 days ago26 Aug 2026, 11:33 BST
Notice history
5 events · 3 releases on Find a Tender · since 20 May 2026- Tender notice published20 May 2026, 10:44 BSTUK4
- Contract award notice published13 Aug 2026, 16:47 BSTUK6
- Status changed to complete13 Aug 2026, 16:47 BST
- Contract signature expected24 Aug 2026, 23:59 BSTscheduled
- Contract details notice published26 Aug 2026, 11:33 BSTUK7
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| THOMAS MCCREA & CO LTDSME25 Aug 2026 – 25 Aug 2029 | £180,000 | 13 Aug 2026 | Awarded |
Contracts
DFC - USEL - Provision of Fleet Servicing and Maintenance · THOMAS MCCREA & CO LTDSME
- Signed
- 25 Aug 2026
- Value
- £180,000
- Period
- 26 Aug 2026 – 26 Aug 2029
- Status
- active
No agreed KPIs: The value of this contract is below the relevant threshold of £5 million including VAT and as such the reporting and publication of KPIs is not mandated.
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 3final-stage tenders | 1 | 0 | — |
Contracting authority & participating public bodies
3 public bodies on the noticeOther public bodies
- CPDBeneficiary authority
- CPD - Supplies & Services DivisionProcess contact pointProcuring entityConstruction and Procurement Delivery - Supplies and Services Division, is a Centre of Procurement Expertise and provides a central procurement function for central government in Northern Ireland
Bidders & participating suppliers
1 commercial party on the notice- THOMAS MCCREA & CO LTDAwarded supplier
Official documents & specifications (3)
Official links; attachments are not copiedNotices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender