Official UK procurement notice
DfC Printed Material · UK public procurement notice
Authority: Department for Communities (Central government)·Consortium: 2 public authorities
What is being bought
Published requirement descriptionThe Department for Communities (DfC) provides services through a network of thirty-six Jobs and Benefits Offices. It has centralised benefit offices in Belfast, a pension centre in Carlisle House, Londonderry as well as a number of support branches. It is responsible for the management of Social Security benefits, providing advice, information and help to the public and employers on the whole range of benefits and other services. The DfC requires a single Contractor to provide a Service for the provision of printed material to support the operation of the following business areas within DfC:
- Working Age Services Directorate;
- Pensions, Disability, Benefit Security and Debt Directorate;
- Guidance, Learning and Development Branch;
- Debt Management;
- Benefit Fraud and Compliance;
- Finance Change;
- Universal Credit;
- Make the Call Wraparound Service;
- Standards Assurance Unit; and
- Pension Centre. The contract has 1 main area:
- Print materials and delivery of them to a specified location in Northern Ireland and/or Great Britain A single supplier will be appointed the Prime Contractor and will be responsible for managing and delivering the entire service. However, suppliers may utilise sub-Contractors to provide certain components as they see fit. DfC printed material forms the basis of the various communications and instructions issued both within the DFC and externally to its customers. It is the main avenue through which customers apply for Social Security benefits. Legislation dictates that the DFC has to have a supply of its printed material available in a specific format by a specific date in specified outlets, including outlets in Great Britain (GB). The distribution of printed material within the DfC is demand led and therefore difficult to forecast. This means it is necessary to store forms for quick distribution to business areas. There are also occasions when a Government initiative is launched which results in an abnormal and urgent demand for the supply of printed material. In contrast, other Government initiatives may lead to the removal of the need for certain materials such as application forms which could move wholly or partially on-line. There can be no guarantee of printed material volumes or continuity of a particular form. Neither CPD nor the DfC can give any guarantee as to the volume of work commissioned during the contract period.
CPV: Printing services
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£2,500,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (5)
- AC1 / Previous Experience - Key Account Manager: 5%
- AC2 / Methodology Service Delivery - Print: 25%
- AC3 / Contract Management: 5%
- AC4 / Contingency: 5%
- price: 60%
Published award criteria (5)
- AC1 / Previous Experience - Key Account Manager: 5
- AC2 / Methodology Service Delivery - Print: 25
- AC3 / Contract Management: 5
- AC4 / Contingency: 5
- Price: 60
- Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 23 Apr 2021, 14:04 BST
- Last source update
- 8 Jul 2021, 09:04 BST
- Award evaluation window
- 28 May 2021 – …
- Authority reference
ID3483045- FTS notice number
2021/S 000-015800- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-02a99bFind a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Review procedure
The UK does not have any special review body with responsibility for appeal/mediation procedures in public procurement competitions. Instead, any challenges are dealt with by the High Court, Commercial Division, to which proceedings may be issued regarding alleged breaches of the Public Contracts Regulations 2015.
Publisher note: Please note that this opportunity was not advertised in OJEU. Find A Tender service (FTS) reference is 2021/S 000-008746 (of 23rd April 2021).. . The estimated contract value is a broad estimate only and includes additional quantum for unforeseen demand and to future proof. There is no guarantee of any level of business under this contract. The estimate is not deemed to be a condition of contract nor a guarantee of minimum demand or uptake. No compensation will be payable to a contractor should the actual demand be less than that stated.. . The successful contractor’s performance on this contract will be managed as per specification and regularly monitored (see Procurement Guidance Note 01/12 Contract Management:. https://www.finance-ni.gov.uk/sites/default/ files/publications/dfp/PGN-01012-Contract-. Management-Principles-Procedures-25-Sept-2017.PDF). Contractors not delivering on contract requirements is a serious matter. It means the public purse is not getting what it is paying for. If a contractor fails to reach satisfactory levels of contract performance they will be given a specified time to improve. If, after the specified time, they still fail to reach satisfactory levels of contract performance, the matter will be escalated to senior management in CPD for further action. If this occurs and their performance still does not improve to satisfactory levels within the specified period, it may be regarded as an act of grave professional misconduct and they may be issued with a notice of written warning and notice of unsatisfactory performance and this contract may be terminated.The issue of a notice of written warning and notice of unsatisfactory performance will result in the Contractor being excluded from all procurement competitions being undertaken by Centres. of Procurement Expertise on behalf of bodies covered by the Northern Ireland Procurement. Policy for a period of up to 3 years from the date of issue of the notice.
How it was run
Official notice- Submission deadline
- 28 May 2021, 15:00 BST
- Submission channel
- {"electronicSubmission","written"}
- Accepted languages
- en
- Bids opened
- 28 May 2021, 15:30 BST
Timeline
28 May 2021 → 26 Aug 2021 · 4 dates- Submission deadline28 May 2021, 15:00 BST
- Bids opened28 May 2021, 15:30 BST
- Notice published8 Jul 2021, 09:04 BST
- Bids must remain valid until26 Aug 2021, 23:59 BST
Notice history
2 events · 2 releases on Find a Tender · since 8 Jul 2021- Status changed to complete8 Jul 2021, 09:04 BST
- Buyer details updated8 Jul 2021, 09:04 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| MINPRINT HOLDINGS LTDSME | £2,500,000 † | — | Awarded |
Contracts
DfC Printed Material · MINPRINT HOLDINGS LTDSME
- Signed
- 6 Jul 2021
- Value
- £2,500,000
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 3bids · 3 electronic · 1 from abroad | 1 | — | — |
Contracting authority & participating public bodies
2 public bodies on the noticeDispute resolution & review bodies
- See VI.4.3 / Review procedureMediation bodyReview body
- The UK does not have any special review body with responsibility for appeal/mediation procedures in public procurement.Review body
Bidders & participating suppliers
1 commercial party on the notice- MINPRINT HOLDINGS LTDAwarded supplier
Official documents & specifications (1)
Official links; attachments are not copiedTender pack and attachments
- Technical selection criteria