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Find a TenderAwardedContract details notice
Published 2 May 2025, 16:24 BST

Official UK procurement notice

Development, Maintenance and Support of the Livestock and Meat Commission's Farm Quality Assurance Scheme (FQAS) Customer Relationship Management (CRM) Database

Official notice

Authority: Livestock and Meat Commission for Northern Ireland·On behalf of: CPD

ServicesOpen procedureAbove thresholdSME suitable
Sectors: Repair & Maintenance (50)IT Services & Software (72) Delivery: Northern Ireland (UKN)
Published estimate£1,600,000≈ £468k / year · £1,920,000 inc. VAT
Submissions closed 2 Jun 2025awarded 20 Jun 2025
Awarded to Open Sky Data Systems Ltd
Contract term 3 yrs 5 moends 1 Dec 2028 · up to 1 Dec 2034 with extensions · starts 20 Jun 2025

What is being bought

Published requirement description

This procurement is for the on-going development, support and maintenance of the Northern

Ireland Beef and Lamb Farm Quality Assurance Scheme (NIBL FQAS) Customer Relationship

Management (CRM) Database. LMC uses the NIBL FQAS CRM database to manage and

operate this NIBL FQAS on a daily basis. In order to operate NIBL FQAS effectively and

efficiently a database is required to store information in relation to NIBL FQAS participant's

membership, registration, inspection and certification.

  • No preliminary market engagement: A pre market engagement was undertaken in May 2024 under the Procurement Contract Regulations 2015 (as amended). Notice ID 2024/S 000-014317. A pre market engagement was undertaken in May 2024 under the Procurement Contract Regulations 2015 (as amended). Notice ID 2024/S 000-014317. As part of this engagement suppliers were invited to submit a response to a questionnaire and attended meetings with LMC. Meetings took place on 24-27 June 2024 virtually

CPV: Computer support services · Computer-related services · Helpdesk and support services · IT services: consulting, software development, Internet and support · Maintenance of mainframe computers

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 3 yrs 5 moPublished value£1,600,000
Contract period: 20 Jun 2025 – 1 Dec 2028 (3 yrs 5 mo) · up to 1 Dec 2034 with extensionsValue: £1,600,000 exc. VAT · £1,920,000 inc. VAT
Delivery: Northern Ireland
Extensions: This Contract will be for an initial period of 3 years and six months, from the Effective Date as stated on the Award Letter. This includes an implementation period of up to six months. There will be an option to extend the contract for a further 3 periods of 2 years e.g. 3.5+2+2+2 years. Optional extension periods will be subject to review and satisfactory performance assessment by the Contracting Authority.
50312110 Maintenance of mainframe computers72000000 IT services: consulting, software development, Internet and support72253000 Helpdesk and support services72500000 Computer-related services72610000 Computer support services
Pre-qualification & selection criteria (PQQ)1
  • Technical & professional ability

    Please refer to the Instructions to Tenderers document.

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 70%Price: 30%
Published sub-criteria (2)
  • Qualitative Criteria: 70%
  • Cost Criteria: 30%
Published award criteria (2)
  • Qualitative Criteria: As per tender documentation - Instructions to Tenderers Document
  • Cost Criteria: As per tender documentation.
Conditions of participation1
  • Technical & professional ability

    Please refer to the Instructions to Tenderers document.

What this means for your bid
  • Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Unspecified in notice
First published
2 May 2025, 16:24 BST
Last source update
4 Jul 2025, 16:13 BST
Award evaluation window
Submission end – 20 Jun 2025
Authority reference
ID 5828415
FTS notice number
2025/S 000-018891
Latest notice
Contract details notice (UK7)
Classification (CPV)
Computer support servicesComputer-related servicesHelpdesk and support servicesIT services: consulting, software development, Internet and supportMaintenance of mainframe computers
Delivery area
Northern Ireland (UKN)
Official registry OCID
ocds-h6vhtk-050c9b Find a Tender
Contract terms summary

For ANI clients insert: For further details on invoicing procedures please see : www.finance-ni.gov.uk/ar ↗ ticles/account-ni-good-invoicing-practice

Contract Value

The estimated value figure indicated in the Scope Section represents an overall estimated contract value. This value reflects the potential scale of the contract and takes into account potential optional extension periods and the uptake of potential optional services as detailed in the tender documents. This figure does not however take into account the application of indexation or increases to charges due to increases in the Real Living Wage. Neither CPD nor the contracting Authority can provide any guarantee as to the level of business under this contract. The Contracting Authority does not bind itself to accept the lowest or any tender. Suppliers remain responsible for all costs and expenses incurred by them or by any third party acting under instructions from the Supplier in connection with taking part in this procurement process regardless of whether such costs arise as a consequence, directly or indirectly of any amendments made to the procurement documents by the Contracting Authority at any time. No legally binding contract shall arise (and a Supplier shall have no legitimate expectation that a contract will be entered into) until such time as entry into the Contract has been confirmed by the Contracting Authority.

Review and risk notes
Risks

As per tender documents.

How it was run

Official notice
Run through: eTendersNI · Who buys & how to bid on eTendersNI
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free Northern Ireland registration
Submission deadline
2 Jun 2025, 15:00 BST
Clarification deadline
23 May 2025, 15:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

Tenders must be submitted electronically via the relevant Call for Tender (CfT) opportunity on eTendersNI, website details immediately below.

Paper submissions will not be accepted or considered.

The tender documents are available with unrestricted and full direct access, free of charge, at: URL etendersni.gov.uk/epps ↗

Timeline

2 May 2025 → 4 Jul 2025 · 8 dates
  1. Tender notice published
    2 May 2025, 16:24 BST
  2. Clarification questions by
    23 May 2025, 15:00 BST
  3. Submission deadline
    2 Jun 2025, 15:00 BST
  4. Assessment summaries sent
    20 Jun 2025, 00:00 BST
  5. Contract starts
    20 Jun 2025, 00:00 BST
  6. Award decision expected by
    20 Jun 2025, 23:59 BST
  7. Standstill ends
    1 Jul 2025, 23:59 BST
  8. Latest notice published
    4 Jul 2025, 16:13 BST

Notice history

5 events · 3 releases on Find a Tender · since 2 May 2025
  1. Tender notice published
    2 May 2025, 16:24 BST
    UK4
  2. Contract award notice published
    20 Jun 2025, 14:00 BST
    UK6
  3. Status changed to complete
    20 Jun 2025, 14:00 BST
  4. Contract signature expected
    2 Jul 2025, 23:59 BST
    scheduled
  5. Contract details notice published
    4 Jul 2025, 16:13 BST
    UK7

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £1,600,0001 award exc. VAT
Bids received 74 from SMEs
Contracts signed 1latest 2 Jul 2025
Awarded toValueDateStatus
Open Sky Data Systems Ltd2 Jul 2025 – 1 Jan 2029 · up to 1 Jul 2035Extensions: This Contract will be for an initial period of 3 years and six months, from the Effective Date as stated on the Award Letter. This includes an implementation period of up to six months. There will be an option to extend the contract for a further 3 periods of 2 years e.g. 3.5+2+2+2 years. Optional extension periods will be subject to review and satisfactory performance assessment by the Contracting Authority.£1,600,00020 Jun 2025Awarded

Contracts

  • Contract 1 · Open Sky Data Systems Ltd

    Signed
    2 Jul 2025
    Value
    £1,600,000
    Period
    2 Jul 2025 – 1 Jan 2028 · up to 1 Jul 2034 with extensions
    Status
    active
    Extensions
    This Contract will be for an initial period of 3 years and six months, from the Effective Date. This includes an implementation period of up to six months. There will be an option to extend the contract for a further 3 periods of 2 years e.g. 3.5+2+2+2 years. Optional extension periods will be subject to review and satisfactory performance assessment by the Contracting Authority.

    No agreed KPIs: There are KPIs as detailed in the Specification. The contract value is below the relevant threshold value.

Bid statistics published by the authority

BidsSMEVCSEValid bid range
7final-stage tenders40—

Contracting authority & participating public bodies

3 public bodies on the notice

Livestock and Meat Commission for Northern Ireland (LMC)

Contracting authorityPublic authority - central governmentNorthern Irish devolved regulations apply GB-PPON: PNDD-6986-JGQQ Lissue Industrial Estate, Lisburn, Northern Ireland, BT28 2LUContact name, email

Other public bodies

  • CPDBeneficiary authority
  • CPD - Supplies & Services DivisionProcess contact pointProcuring entitySupplies and Services Division, is a Centre of Procurement Expertise and provides a central procurement function for central government in Northern Ireland.GB-PPON: PVWG-8426-YWXV BELFAST, Northern IrelandContact email

Bidders & participating suppliers

1 commercial party on the notice
  • OpenSky Data SystemsAwarded supplierGB-PPON: PLVW-1381-XJPR Premier Business Centre B, Osprey Business Campus, John Devoy Road,, Naas, Co. Kildare, IE, W91W0D0, IEContact email

Official documents & specifications (3)

Official links; attachments are not copied

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender