Desk and Parking Booking System

Official notice

Authority: West Berkshire District Council (Local council)

Below threshold - limited competitionSME suitable

Sectors: Software Packages & ERP (48)IT Services & Software (72) Delivery: Delivery location not published

Awarded value£61,198published award · inc. VAT

Awarded 14 May 2026

Awarded to Matrix Booking Limited

What is being bought

Published requirement description

A cloud-based system to provide desk and parking booking facilities to council staff across a number of buildings. The initial quantum for bookings is 500 desks (across two Buildings) and 300 hundred parking spaces (across four car parks)

The lotProcurement structure

single lot · no lot value published

Lot #1Awarded

48100000 Industry specific software package 72000000 IT services: consulting, software development, Internet and support

Procedure terms & legal framework

From the official record

Procedure method: Below threshold - limited competition
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Notice status: Awarded
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Unspecified in notice
Recurring procurement: Unspecified in notice
First published: 9 Jun 2026, 11:11 BST
Last source update: 15 Jul 2026, 11:15 BST
FTS notice number: 2026/S 000-066643
Latest notice: Contract details notice (UK7)
Delivery area: Not published
Official registry OCID: ocds-h6vhtk-06b0a5 Find a Tender

Notice history

3 events · 2 releases on Find a Tender · since 9 Jun 2026

Contract award notice published
9 Jun 2026, 11:11 BST
UK6
Contract signature expected
15 Jun 2026, 23:59 BST
scheduled
Contract details notice published
15 Jul 2026, 11:15 BST
UK7

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value (inc. VAT) £61,1981 award inc. VAT; no net value published

Bids received 44 from SMEs

Contracts signed 1latest 15 Jul 2026

Awarded to	Value	Date	Status
Matrix Booking LimitedDesk and Parking booking software15 Jun 2026 – 14 Jun 2030	£61,198 inc. VAT	14 May 2026	Awarded

Contracts

Desk and Parking Booking System · Matrix Booking Limited
Signed
15 Jul 2026
Value
£61,200
Period
15 Jul 2026 – 14 Jul 2028 · up to 14 Jul 2030 with extensions
Status
active
Extensions
1+1

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
4final-stage tenders	4	0	—

Contracting authority & participating public bodies

West Berkshire Council

Contracting authorityPublic authority - sub-central government GB-PPON: PTXJ-8922-CMNQ Market Street, Newbury, South East, RG14 5LDContact name, email

Bidders & participating suppliers

1 commercial party on the notice

Matrix Booking limitedAwarded supplierGB-COH: 12634713 24 Capital Business Centre, 22 Carlton Road, South Croydon, London, CR2 0BSContact email

Official documents & specifications (2)

Official links; attachments are not copied

Notices published for this procedure

Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender15 Jul 2026, 11:15 BST
Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender9 Jun 2026, 11:11 BST