Official UK procurement notice
Design and Print Services for Healthcare Quality Improvement (HQIP)
Authority: Healthcare Quality Improvement Partnership (Public body)
What is being bought
Published requirement descriptionLot 1 – National Joint Registry Annual Report - services
The commission of an agency to design the NJR Annual Report and associated supplementary documents. There is a fixed project timeline to work within each year (July to September) and a detailed plan for work will be discussed and created at the start of the project to agree timelines and milestones for two iterations to be reviewed and feedback provided, and then final version completed and signed off.
This is an annual project involving the layout range of documents which are listed below, with a link to a live website to the NJR Annual Report 2025, the most recently produced versions of all documents.
The NJR Annual Report consists of the following documents that are laid out in InDesign:
-Hip Report (2025: 191 pages)
-Knee Report (2025: 144 pages)
-Ankles Report (2025: 66 pages)
-Elbows Report (2025: 77 pages)
-Shoulders Report (2025: 101 pages)
-Combined Report (this is a mixture of the above reports into a new discrete combined document 2025: 421 pages)
-Infographic A4/A3 landscape
-Glossary (2025: 10 pages)
-Welsh Report (2025: 14 pages)
-Appendix 1 (2025: 5 pages)
-Appendix 2 (2025: 9 pages)
-Appendix 3 (2025: 26 pages)
-Appendix 4 (2025: 36 pages)
-Unit-level activity and outcomes (2025: 27 pages)
(Note: The final report also includes many other documents that can be seen online too, but these are produced in-house by the NJR Comms team.)
Documents for previous NJR Annual Reports can all be found and downloaded here: reports.njrcentre.org.uk ↗
Lot 2 – HQIP annual report and other ad hoc design services
Design and layout of the Healthcare Quality Improvement Partnership annual report in accordance with agreed timelines. The annual report incorporates the trustees’ report and statutory accounts of the charitable company, as required under Company and Charity Law. Historically, the report is around 45 pages. Content for the report is provided by HQIP during September and early October with the final draft available for proofing by the end of October and final sign off in late November. The report is predominantly made up of text and tables with a few infographics and images. The report is published on HQIP’s website and submitted to the Charity Commission and Companies House; printed copies are not produced.
Previous HQIP annual reports can be found here: www.hqip.org.uk/about-us/board-accou… ↗
Ad hoc design services
Design agency mid-range skill capacity is required to support the creation of a wide range of visual materials used operationally and to promote messaging in the orthopaedic health sector. The volume of work will be dependent on our workstreams year-to-year and on the capacity of the NJR team working on a range of similar activities.
The list of typical collateral below represents example work only and is not exhaustive of the type of design work that may be requested.
Typical collateral
The list below is representative of the type of work HQIP and the NJR may commission design services for.
•Layout of Minimum data set (MDS) forms - www.njrcentre.org.uk/healthcare-providers… ↗
•Patient Information Leaflet - www.njrcentre.org.uk/wp-content/uploads/2… ↗
•Poster for hospitals (link) - www.njrcentre.org.uk/wp-content/uploads/2… ↗
•A1, A2, A3 posters for events, highlighting the NJR’s workstreams
•Advertisements, created for use in journals
•Design only, for banner stands/ pop-up event materials
The contract will initially be for a period of 3 years, at a maximum total budget of up to £132,000 GBP, excluding VAT. Bids exceeding this limit will be rejected. There is potential to extend the contract for up to two additional years.
The maximum budget ‘core’ value is £158,400 including VAT and £132,000 GBP, excluding VAT.
This excludes the potential two-year extension and aspirational intent which will be included in the service specification at point of tender.
For more information about this opportunity, please visit the Delta eSourcing portal at:
www.delta-esourcing.com/tenders/UK-UK-London… ↗
To respond to this opportunity, please click here:
CPV: Design consultancy services · Graphic design services · Printing and delivery services · Specialty design services
The lotProcurement structure
single lot · no lot value publishedPipeline intelligence · planning stage: how this market runs before the tender is published
How Healthcare Quality Improvement Partnership buys Services related to printing (CPV 7982), and who usually turns up
Healthcare Quality Improvement Partnership’s own published record, next to the published market for the same work. Frameworks and DPS are kept out: they attract a different number of bids. Whole-market view: Services related to printing (CPV 7982) →
How the contest usually goes
Winner shares use published awards; bid and price charts use contested lots.
i
How often small and medium firms win.
Share of awards where the winner’s size is known.
The counts under this question show how many awards have a known supplier size.
No small-firm winners recorded among this authority’s published awards in this sample.
i
How often local firms win similar work.
Winners with a registered address in the delivery region, out of awards with a known address.
Here, local means registered in Greater London (authority’s region).
A local branch does not count if the registered address is elsewhere.
Most of this buyer’s recorded winners are registered in Greater London.
i
How long buyers here take to decide after bids close.
Middle value in days from the deadline to the first award notice, on competitions that published both dates.
Only decided tenders count, so slow ones still waiting are not in.
Half of these awards were announced within 80 days of the bid deadline.
i
How often work is awarded with no recorded rival.
Direct awards and tenders where every published lot count shows one bid.
The market share is a minimum: some awards have no bid count.
Thin markets produce this too; it is not proof of a tailored specification.
Direct awards or one recorded bid are common here. Check the route before spending time on a bid.
How many bids did past lots attract?
i
How many bids past lots received.
Each colour is a bid-count range. Only competed lots with a published count are included.
Past bids do not predict this tender.
1 bid83% / 0%
2–317% / 17%
4–60% / 17%
7+0% / 67%
How did awards compare with estimates?
i
Where winning prices landed against estimates.
Each colour shows awards below, close to or above the published estimate, one lot at a time.
Past prices are a guide, not a bid price.
Below estimate28%
Within ±2%56%
Above estimate16%
Assess each lot i
What past awards tell you about each lot.
See the forecast, this buyer’s earlier suppliers and firms with relevant wins.
No supplier is confirmed as a bidder.
i
What past awards tell you about each lot.
See the forecast, this buyer’s earlier suppliers and firms with relevant wins.
No supplier is confirmed as a bidder.
Open a lot for its forecast, this buyer’s previous supplier and possible competitors, from published award history, not a bid list
Lot #1CPV 7982Published estimate£132k
i
How many bids this lot may attract.
The forecast uses similar past competitions. The bar shows either that forecast or past bid counts; the line below says which.
Each lot shows its own forecast based on its own category; forecasts for different lots of the same notice are not comparative. The bar shows 333 past lots.
A forecast, not a list of bidders.
1 bid10%
2–329%
4–633%
7+28%
i
Where the award price may land.
The forecast uses similar awards and the buyer’s estimate. The band covers the middle half of likely prices.
No comparable awards for this lot yet.
A statistical guide from past awards, not a price to bid.
Who has supplied this buyer on similar work? i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
No earlier contract of this buyer matches this lot on the published record.
Who could compete for this lot? i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
Candidate suppliers for this notice have not been worked out yet, so this is not a verdict that nobody fits.
About this data
- Source. Official UK public procurement notices (Find a Tender), reused under the Open Government Licence v3.0. New notices arrive through the day; the figures are rebuilt nightly.
- Two views, kept apart. The authority’s own track record and the wider market for the same kind of work sit side by side and are never mixed. Where the local picture is too thin, a figure widens to a broader market and says which one it used.
- Forecasts are labelled. The price forecast and its range, possible competitors and the earlier-work matches are our estimates from past awards: not published facts, not win chances and not price advice. Official notices do not say who is bidding.
- Every figure shows what it rests on. Not every notice publishes a bid count, a value or a delivery region, so each figure carries the number of records behind it, and one built on few records is marked as such. The on a figure explains it; the counting rules are in the methodology. Spotted something wrong? Tell us.
Procedure terms & legal framework
From the official record- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Planned procurement
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 22 Oct 2025, 12:05 BST
- Last source update
- 22 Oct 2025, 12:05 BST
- FTS notice number
2025/S 000-067425- Latest notice
- Preliminary market engagement notice (UK2)
- Classification (CPV)
- Delivery area
- Not published
- Official registry OCID
ocds-h6vhtk-05d177Find a Tender
How it was run
Official notice- Submission deadline
- —
Timeline
22 Oct 2025 → 1 Jun 2026 · 4 dates- Planning notice published364 days ago22 Oct 2025, 12:05 BST
- Market engagement351 days ago4 Nov 2025, 23:59 GMT
Healthcare Quality Improvement Partnership (HQIP) is seeking to engage with the market for these services.
HQIP will be looking to hold a pre-market engagement session with potential suppliers on Monday 10th November 2025 11.00am - 1.00pm
The aim of the pre-market engagement session is for interested parties to hear about the contract and contribute to discussions with the HQIP and NJR teams.
At this point, the Authority is planning to run this procurement under a Competitive Flexible Procedure
The proposed dates (subject to change solely at the Authority’s discretion) are as follows:
- Pre-market Engagement Session: Monday 10th November 2025
- Publication of tender opportunity: December 2025, with an extended response date to account for the Christmas period
- Evaluation of submitted bids: Late January – February 2026
- Award: May 2026
- Contract start: 1st June 2026
Whilst the Authority intends to adhere to the timeline, it may deviate away from it at any time.
The expected value of the contract will be subject to increase under aspirational intent measures which will be defined in the service specification at point of tender.
This aspirational intent will cover the value range and mechanisms for invoking each element of it.
If you would like to join this pre-market engagement event, please email [email protected] stating your name, position and organisation by close of business on Tuesday 4th November 2025 with : Design and Print Services for Healthcare Quality Improvement Partnership Event as the subject line.
Please also include any questions you may have.
- Tender notice expected324 days ago1 Dec 2025, 23:59 GMT
- Contract starts143 days ago1 Jun 2026, 00:00 BST
Notice history
1 event · 1 release on Find a Tender- Preliminary market engagement notice published22 Oct 2025, 12:05 BSTUK2
Commercial outcome & contract awards
Pipeline notice- Awards (0)
- No award published
- Contracts (0)
- No contract published
- Bid statistics
- No aggregate bid statistics published
Contracting authority & participating public bodies
Official documents & specifications (1)
Official links; attachments are not copiedNotices published for this procedure
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender