design and consultancy services for replacement built facilities

North Hinksey Parish Council has committed to improve the recreational and sports facilities at the Louie Memorial Playing Fields, sited at Arnolds Way, Oxford, Oxfordshire, OX2 9JD.

In July 2019 the Parish Council was granted full planning permission by Vale of White Horse District Council for a new Louie Memorial Pavilion building to replace the current buildings

on site and to enhance the surrounding green space.

Key aspirations for the new Pavilion are that it should be fully inclusive for use by the whole community, and that it should meet the highest possible sustainability standards in line with the Parish Council's Climate Emergency Policy.

The Parish Council seeks to appoint an architect-led team of consultants to finalise the technical specification of the plans, enabling 1) accurate costing for fundraising activities, 2) fulfilment of all pre-construction planning conditions, 3) obtaining Building Regulations approval, and 4) issuing tender invitations to building contractors for the construction works.

Planning permission will expire in July 2022. The Parish Council aims to appoint the lead design consultant in November and to complete all design and pre-construction works

within six months, in order to select the lead building contractor by May 2022.

Project Overview

The Parish Council requires a new community and sports facility to cater for the current and future needs of its residents, and to pursue the highest sustainability standards towards becoming a carbon-neutral community by 2030, as outlined in its Climate Emergency Policy.

The Council has not set a specific sustainability target but will consider working within existing schemes (e.g. Passivhaus, RIBA Climate Challenge) on advice from the lead designer.

The Parish Council is looking to appoint an architect-led team to undertake detailed design and technical specification of the new building and surrounding site. NHPC will follow a recognised contracting scheme, to be confirmed in consultation with the District Council.

The finished activity areas within the site should provide an inviting focal point for a wide range of recreational activities including sports, fulfilling the intended purpose of the Louie

Memorial Playing Fields as outlined in the original deed of gift. The completed facilities should assist in making the area a welcoming and vibrant space for the whole community.

The design of the site should promote opportunity for all types of community use and as such will meet the following requirements:

• raise the prominence and functionality of the site for an increased range of uses, e.g.

daytime activities for the parish's youngest and oldest residents, after-school youth activities, community-wide sports and recreational events;

• improve accessibility: provide easy, safe and convenient access to the facilities for the whole community; and
• enhance amenity: promote environmental quality in the design and layout of the built facilities, improving their relationship to the surrounding green space.

Key project outcomes:

• Obtaining Building Regulations approval for the finalised detailed design
• Completion of all pre-construction planning conditions (e.g. drainage and landscaping schemes) to reflect the finalised design
• Issuing the finalised design and technical specifications to building contractors for tender for the construction works

Key deadlines:

• Expiration of Planning Permission on 31st July 2022. The Parish Council therefore aims to have selected a building contractor by May 2022.
• End of Parish Council term in May 2023, by which time we aim to have completed construction on the new building