Official UK procurement notice
Depot Electric Vehicle (EV) Charge Point Management and Maintenance Services
Authority: The City of Edinburgh Council (Local council)
What is being bought2 lots · detail below
Published requirement descriptionProvision of Charge point Management System and a Maintenance Contract for electric vehicle chargers used by Edinburgh Council fleet.
CPV: Billing system · Maintenance of information technology software · Repair and maintenance services of electrical distribution equipment · Repair and maintenance services of electrical machinery, apparatus and associated equipment · Software-related services · System maintenance services
Lots and requirements (2)Procurement structure
2 lots · no lot values published · same evaluation weights on every lotLot #1Depot Electric Vehicle Charge Point Management SystemRenewal
Provision of charge point management software and associated services for electric vehicle chargers to be used by Edinburgh Council's fleet.
Lot #2Depot Electric Vehicle Charge Point MaintenanceRenewal
Provide operation and maintenance to manage a mixture of depot AC and DC charge points.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: 60
- Price: 40
- Economic & financial standing
Tenderers are required to have minimum “general” annual turnover for the last two financial years.
Tenderers are required to have a minimum current ratio for the last two financial years.
Tenderers are required to hold, or commit to obtaining prior to the commencement of any subsequently awarded contract, the types and minimum levels of insurance indicated below
Minimum: The levels sought are; Current Ratio 1.10 Lot 1 - Depot Electric Vehicle Charge Point Management System - Turnover of GBP20,000 Lot 2 Depot Electric Vehicle Charge Point Maintenance -Turnover of GBP100,000 Where a Tenderer's financial position is less than the acceptable value, t… - Technical & professional ability
SPD Question 4C.4 - Inclusion of Prompt Payment Clause - Tenderers are required to confirm that they will include the standard clause in all contracts used in the delivery of the contract, ensuring payment of sub-contractors at all stages of the supply chain within 30 days and include a point of contact for sub-contractors to refer to in the case of payment difficulties.
SPD Question 4C.5 - Payment of the Real Living Wage - Tenderers are required to confirm that they will pay any staff that are directly involved in the delivery of the contract (including any agency or sub-contractor staff), at least the real Living Wage.
SPD Question 4C.7 - Response to Climate Change Emergency - Tenderers are required to provide evidence that their organisation is taking steps to build their awareness of the climate change emergency and provide details of how they have/will respond (to the climate change emergency).
Minimum: SPD Question 4C.4 - Inclusion of Prompt Payment Clause - Where a Tenderer does not commit to the inclusion of a prompt payment clause, the Council may exclude the Tenderer from the competition. SPD Question 4C.5 - Payment of the Real Living Wage - Where a Tenderer does not commit…
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 18 Aug 2026, 16:32 BST
- Last source update
- 11 Sept 2026, 14:14 BST
- Award evaluation window
- 18 Sept 2026 – …
- Authority reference
CT1493- FTS notice number
2026/S 000-086457- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-06e6e6Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Review procedure
An economic operator that suffers or risks suffering loss or damage attributable to a breach of duty under Public Contracts (Scotland) Regulations 2015 may bring proceedings in the Sheriff Court or Court of Session. A claim for an ineffectiveness order must be made within 30 days of the Contract Award Notice being published in the Find a Tender Service or within 30 days of the date those who expressed an interest in or otherwise bid for the contract were informed of the conclusion of the contract or in any other case within 6 months from the date on which the contract was entered into.
Publisher note: NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=840391. The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx. Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363 Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/ A summary of the expected community benefits has been provided as follows: For Lot 2 Community Benefits will be sought across the lifetime of this contract. (SC Ref:840391) Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=840391
How it was run
Official noticeTender documents are also served through a separate tool: https://www.publiccontractsscotland.gov.uk/ ↗
- Submission deadline
- 25 Sept 2026, 13:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 120 days from the deadline
- Bids opened
- 18 Sept 2026, 13:00 BST
Timeline
11 Sept 2026 → 25 Sept 2026 · 3 dates- Notice published46 days ago11 Sept 2026, 14:14 BST
- Bids opened39 days ago18 Sept 2026, 13:00 BST
- Submission deadline32 days ago25 Sept 2026, 13:00 BST
Notice history
1 event · 2 releases on Find a Tender- Deadline moved to 25 Sept 2026, 13:00 BST11 Sept 2026, 14:14 BST+7 days · was 18 Sept 2026, 13:00 BST
Published amendments (1 · 1 deadline change)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | DeadlineTime limit · IV.2.2 | 18 Sept 2026 | 25 Sept 2026 | +7 d |
| — | Bid openingConditions for opening of tenders · IV.2.7 | 18 Sept 2026 | 25 Sept 2026 | +7 d |
Tender deadline extended to reflect large number of tender queries.
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Sheriff CourtReview body
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.