Find a TenderAwardedContract details notice

Published 5 Mar 2026, 14:56 GMT

Official UK procurement notice

Dental Haptics Equipment · UK public procurement notice

Official notice

Authority: University of Portsmouth Higher Education Corporation (Education)

GoodsOpen procedureAbove thresholdSME suitable

Sectors: Medical Devices & Pharma (33)Health & Social Care (85) Delivery: South East (UKJ31)

Published estimate£230,000≈ £153k / year · £276,000 inc. VAT2.2% below published estimate

Submissions closed 31 Mar 2026awarded 21 May 2026

Awarded to SIMtoCARE B.V

Contract term 1 yr 6 moends 7 Nov 2027 · up to 7 Nov 2031 with extensions · starts 8 May 2026

What is being bought

Published requirement description

The University confirms it has contracted for the supply of Haptics Equipment. This includes Supply, Delivery, Installation and an extended warranty.

The Total value of this contract is £225,000 ex vat.

CPV: Dental and subspecialty instruments and devices · Dental practice and related services · Dental workstations

The lotProcurement structure

single lot · value published

Lot #1AwardedRenewal 1 yr 6 moSMEPublished value£230,000

Contract period: 8 May 2026 – 7 Nov 2027 (1 yr 6 mo) · up to 7 Nov 2031 with extensionsValue: £230,000 exc. VAT · £276,000 inc. VAT

Delivery: South EastEligibility: SME eligible

Extensions: Options to extend warranty/Service contracts. Subject to Requirement/Budget. · Options to extend warranty/Service contracts. Subject to Requirement/Budget.

33130000 Dental and subspecialty instruments and devices 33192400 Dental workstations 85130000 Dental practice and related services

Pre-qualification & selection criteria (PQQ)2

Economic & financial standing
See Tender documents.
Technical & professional ability
Must meet Mandatory requirements and meet all Pass/Fail criteria including a Demonstration. See Tender documentation for full details

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 65%Price: 35%

Published sub-criteria (4)

Technical: 45%
Quality - Capability: 10%
Service: 10%
Price: 35%

Published award criteria (4)

Technical: Technical - Questions to cover the technical requirements of the simulators/Equipment. See Tender documents for full details
Quality - Capability: Capability questions, experience of similar installations, delivery of project and quality assurance. See Tender documents for full details
Service: Requirements Delivery, installation procedures and software upgrades/maintenance. See Tender documents for full details
Price: Price to be assessed on lowest compliant bid. Whole life costing can be included with minimum warranty/ service plan if applicable - depending on options selected. See Tender documents for full details

Conditions of participation2

Economic & financial standing
See Tender documents.
Technical & professional ability
Must meet Mandatory requirements and meet all Pass/Fail criteria including a Demonstration. See Tender documentation for full details

What this means for your bid

Price carries 35 of 100 points: a 10% discount moves about 3.5 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record

Procedure method: Open procedure
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Goods
Notice status: Awarded
Procurement threshold: Above threshold (FTS publication)
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Unspecified in notice
Recurring procurement: Unspecified in notice
First published: 5 Mar 2026, 14:56 GMT
Last source update: 15 Jul 2026, 12:44 BST
Award evaluation window: Submission end – 1 May 2026
Authority reference: 25-405
FTS notice number: 2026/S 000-019997
Latest notice: Contract details notice (UK7)
Classification (CPV): Dental and subspecialty instruments and devicesDental practice and related servicesDental workstations
Delivery area: South East (UKJ31)
Official registry OCID: ocds-h6vhtk-066338 Find a Tender

How it was run

Official notice

Run through: In-tend · Who buys & how to bid on In-tend

Supplier login requiredElectronic submission allowedLanguage: EN

Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup

Submission deadline: 31 Mar 2026, 12:00 BST
Clarification deadline: 17 Mar 2026, 12:00 GMT
Submission channel: Official e-sourcing portal
Electronic submission: Allowed
Accepted languages: en

Detailed submission instructions & authority contactsFrom official release

To Express an Interest in this project please register on the University of Portsmouth In-Tend webpage and express an interest in this project. Please find the weblink for our webpage below:

in-tendhost.co.uk/port/ ↗

Timeline

5 Mar 2026 → 15 Jul 2026 · 8 dates

Tender notice published229 days ago
5 Mar 2026, 14:56 GMT
Clarification questions by217 days ago
17 Mar 2026, 12:00 GMT
Submission deadline203 days ago
31 Mar 2026, 12:00 BST
Award decision expected by172 days ago
1 May 2026, 23:59 BST
Contract starts166 days ago
8 May 2026, 00:00 BST
Assessment summaries sent153 days ago
21 May 2026, 00:00 BST
Standstill ends138 days ago
4 Jun 2026, 23:59 BST
Latest notice published97 days ago
15 Jul 2026, 12:44 BST

Notice history

5 events · 3 releases on Find a Tender · since 5 Mar 2026

Tender notice published
5 Mar 2026, 14:56 GMT
UK4
Contract award notice published
21 May 2026, 14:45 BST
UK6
Status changed to complete
21 May 2026, 14:45 BST
Contract signature expected
5 Jun 2026, 23:59 BST
scheduled
Contract details notice published
15 Jul 2026, 12:44 BST
UK7

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £225,0001 award exc. VAT

Bids received 11 from SMEs

Contracts signed 1latest 17 Jun 2026

Awarded to	Value	Date	Status
SIMtoCARE B.VSME5 Jun 2026 – 30 Sept 2027 · up to 30 Sept 2030Extensions: 3 x optional 12 month extensions to the warranty/servicing of the equipment.	£225,000	21 May 2026	Awarded

Contracts

Dental Haptics Equipment · SIMtoCARE B.VSME
Signed
17 Jun 2026
Value
£225,000
Period
17 Jun 2026 – 30 Sept 2030
Status
active
Options
3 x 12 Month extended warranty. These have been taken and are included in the total value published. Warranty end date September 2030
No agreed KPIs: N/A

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
1final-stage tenders	1	0	—

Contracting authority & participating public bodies

University of Portsmouth Higher Education Corporation

Contracting authorityPublic authority - sub-central government GB-PPON: PWYV-2655-NPMQ University House, Portsmouth, South East, PO1 2UPContact name, email

Bidders & participating suppliers

1 commercial party on the notice

SIMtoCARE B.V.Awarded supplierGB-PPON: PBGQ-9872-PCJT Leeuwenriklaan 16, Den Haag, NL, 2566 JE, NLContact email

Official documents & specifications (4)

Official links; attachments are not copied

Tender pack and attachments

Bidding documents and specifications tenderBidding documents and specificationsTo Express an Interest in this project please register on the University of Portsmouth In-Tend webpage and express an interest in this project. Please find the weblink for our webpage below: https://in-tendhost.co.uk/port/

Notices published for this procedure

Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender15 Jul 2026, 12:44 BST
Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender21 May 2026, 14:45 BST
Tender notice tenderTender noticeUK4Tender notice on Find a Tender5 Mar 2026, 14:56 GMT